Maintenance Planner/Scheduler

Vertex Pharmaceuticals, Inc Boston , MA 02298

Posted 3 months ago

Job Description:

Reporting to Associate Director (AD) GxP Facility Operations or designee, the GxP Planner/Scheduler will be responsible for maintaining a robust, audit ready Planning and Scheduling Program for Vertex GMP facilities, equipment and analytical instrumentation. The GxP Planner/Scheduler (P/S) is responsible for the planning and scheduling of Preventive and Corrective Maintenance for all GMP equipment, instrument calibration and analytical instrumentation maintenance and qualification activities. This position's responsibility includes the documentation associated with equipment/instrument planned and unplanned interventions throughout its entire life cycle from installation through decommissioning with strict adherence to applicable written procedures. The GxP P/S will maintain the traceability and accuracy of all activities utilizing a validated CMMS. The GxP P/S will maintain the site's physical spare parts inventory using the CMMS, establishing min/max levels and proper procurement, receipt, storage and issuance of items per written procedure. This position is the principal contact and liaison between GxP Facility Operations and all other stakeholders. In this capacity, the GxP P/S will build and maintain strong relationships and ensure that our value-added services are executed and properly documented in a timely, efficient and compliant way with focus on stakeholder satisfaction.


  • Prioritize corrective and preventive maintenance work orders to be planned and scheduled

  • Apply technical and maintenance experience to identify the scope and plan for maintenance activities given available resources, criticality of work, and available maintenance windows

  • Manage work order backlog

  • Identify trades or skills, materials, tools or equipment and time required to perform the work to minimize equipment down time and maximize technician wrench time

  • Create PM forecasts and communicate with end users to effectively schedule required maintenance activities while minimizing impact to operations

  • Provide factual data required for and the reporting of maintenance Key Performance Indicators (KPIs) and Quality System metrics

  • Coordinate activities and schedules related to the use of service vendors

  • Obtain quotations, submission of purchase requisitions for goods and services related to facility and maintenance activities, as well as maintain the site's spare parts inventory and budgetary tracking of those items

  • Review/ approve documentation to ensure accurate, concise documentation is submitted which meets all requirements of GMP's and internal SOP's

  • Keep program current with regulatory expectations for Oral Solid Dose development and clinical and commercial manufacturing

  • Shipping, receiving and inventory of Vertex GxP spare parts and equipment

  • Perform CMMS Administrative tasks related to parts issuance and inventory

  • Maintain integrity of the stock room which includes creating new item masters, recording issues and receipts, performing cycle counts and general housekeeping to keep the storeroom materials in order

  • Other reporting structure, tasks and accountabilities as may be assigned by management during execution of these responsibilities


Specific responsibilities include:

  • Non-system generated work order approval and review for closure

  • Maintenance assessment for site change controls

  • Financial budget tracking for areas of responsibility

  • Maintain integrity of the stock room which includes creating new item masters, recording issues and receipts, performing cycle counts and general housekeeping to keep the storeroom materials in order

  • Identify and assign required parts to preventive maintenance activities

  • Other duties as shall be directed by the AD of GxP Operations


Minimum Qualifications

  • Minimum 7- 10 years of equipment maintenance experience within a regulated industry

  • Strong analytical skills with knowledge of data analysis tools and reporting

  • Knowledge of Lean principles

  • Computer skills including knowledge of Microsoft Office products

  • Bachelor's Degree in Engineering or Facility Management or equivalent experience

  • Present an energetic, positive, "can do" attitude

  • Advanced knowledge of CMMS and spare parts management

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Maintenance Planner/Scheduler

Vertex Pharmaceuticals, Inc