The primary role of the maintenance planner / scheduler is to improve work force productivity and work quality by eliminating in advance potential delays and obstacles through proper planning and coordination of parts, machine time and manpower. This position will lead and facilitate change to maintenance systems such as planning and scheduling methods, job and technical procedures, managing risks by metrics and assisting the reliability manager in developing the skills associates assigned to the area.
The planner/scheduler is responsible for improving the overall effectiveness of the maintenance department through planning and scheduling of all maintenance work performed in the area to which he/she is assigned. He/she maintains liaison and coordination between the operation and maintenance organizations; maintains appropriate records and files to permit meaningful analysis and reporting of results or work done.
Responsibilities and Duties:
The contact and liaison person between the maintenance department and the departments served by maintenance and ensures that the operation areas or functions to which he/she is assigned is managed well. He/she acts as the liaison and coordination between the operations and maintenance organization; maintains appropriate records and files to permit meaningful analysis and reporting of results or work done.
The planner receives all work orders from the requesting departments of the areas to which he/she is assigned, except for emergency work that is requested of the appropriate maintenance supervisor for immediate attention. Make any additional sketches diagrams, etc., necessary to clarify the intent of the work order.
Review and screen each work order to see that is has been properly filled out:
Work Scope clearly described
Check if the priority and requested completion date are realistic and provide practical lead time
Charge numbers and other coding are complete and accurate
Discuss the details with the originating department as appropriate
Ensure that work requested is needed. If need is questioned and not readily resolved with operations or requesting personnel, refers the work order to the maintenance manager.
Maintenance work orders which can be planned out but which require participation by shop or functional crews are copied (cross-order) and provided to the appropriate planner for planning the supplemental work.
Examine jobs to be done and determines best way to accomplish the work. Consults with requester or maintenance supervisor when necessary.
Obtains blueprints, drawings, instructional manuals and special procedures, as needed, from files or other sources. Makes any additional sketches, diagrams, etc., necessary to clarify the intent of the work order.
Assist with developing a system that identifies and obtains (requisitions, orders, kits as appropriate and in keeping with procedures) determinable materials, entering material needs on the work order. Determines if critical items are in stock by verifying availability with stores
Ensure the safety needs are given a top priority in work planning.
Estimate jobs showing sequence of steps, the number of mechanics and required man-hours for each step. Lists determinable materials and any special tools or equipment needed.
Estimate cost of each work order in terms of direct labor, materials required and total cost.
Maintain backlog files of work orders awaiting scheduling in accordance with their priority limits with an estimated completion date. Those unplanned, requiring engineering, waiting for materials, waiting for downtime, etc., are filed accordingly. When ready for scheduling, work orders are filed by supervisor by required completion day. Ideally, this filing is accomplished within a computerized system.
Once a job is planned and estimated, prior to scheduling, verifies the availability of parts, materials and special tools required for its execution.
Planner should have knowledge of each departments PM workload in order to better schedule work orders in that area.
Develop a maintenance work schedule for the maintenance are supervisor. From the backlog files for each crew, select a group of work orders with manpower requirements matching the capability of the identified work forces, taking into account any work carry over from jobs previously scheduled. Identifies any known skill requirements and makes such arrangements with the other planners. Allocates manpower and coordinates these requirements through maintenance supervisors and the maintenance manager.
The selection of jobs for scheduling, meeting the deadline established by the requesting department and maintaining preventative maintenance schedules is essential. If any work orders cannot be scheduled within the prescribed priority lead time, the requesting department management and the requester are promptly notified so that appropriate action can be taken to get the work done in a satisfactory and timely manner.
Attend meetings with the operations planning department and participates in the overall plant scheduling of the following week s work, and negotiates for downtime windows during which preventative and corrective maintenance requiring downtime can be performed. Finalizes own schedules for which he/she is responsible, ensuring that the work scheduled balances with the man hours available so that a full day's work is provided each person.
Recommend equipment to be included in preventive maintenance programs.
Plan and schedule preventive maintenance work in coordination with operation and maintenance supervisors.
On the basis of firm work schedules, for planning work, coordinates requisition of all predetermined parts, materials, and special tools and ensures that equipment to be worked on will be available and ready. Arranges for any safety inspection, fire and standby watch.
Issue approved schedules together with relevant work orders and other planning documents to area supervisors. Discusses "planning packages as necessary with special instructions or consideration to be observed in the execution of the jobs and reviews new jobs coming up in the future. (All work orders except emergencies come through the planner.)
Follow up to ensure the complete schedules and work orders are returned at the proper time.
Carefully review completed schedules and corresponding work orders submitted by the maintenance area supervisors and monitors work order progress for any reports necessary.
In accordance with standard practice, provide the clerk with a documents for a reporting or closeout.
At all times, keeps advised of the status of standing work orders of minor maintenance logbook jobs.
Promote the conservation of energy.
Maintain close contact with the other planners to ensure coordination of complex multi-skill field and shop jobs.
Schedule weekly meetings with the operation supervisors and the maintenance supervisors concern the areas for which he/she is responsible, consulting those regarding facilities or equipment to be maintained. Makes recommendations to operation concerning long-range maintenance needs and, in collaboration with operation, prepares a weekly forecast of all jobs expected to be scheduled for the following week. Where justified, solicits work orders for relatively minor corrective maintenance in order to avoid major repairs at a later date.
Maintain an open package of schedulable work orders, which require equipment to be shut down so that some or all of them can be performed in the event of an unscheduled shutdown of that equipment. These unscheduled shutdown lists are prepared, reviewed and updated weekly.
Develop a file of standard work orders (plans) for regularly recurring repair jobs, based on historical experience, to simplify the planning process.
Review with the maintenance area supervisors the actual labor expended versus estimated labor and material used for completed jobs, in order to determine corrective measures needed to improve the accuracy of estimating and improving methods of doing work.
Assist maintenance and operation management in periodically analyzing costs and, where necessary, recommends corrective action needed to reduce maintenance costs.
Keep the maintenance manager properly informed on all abnormal or critical situations and seek advice on matters outside of the planner s knowledge or authority.
Make recommendation for system improvement.
Maintain necessary records and files and prepares and distributes meaningful and accurate control reports.
Perform other tasks and special assignments as requested by the maintenance manager.
Measurements of Position Performance
Planner/scheduler is measure in the performance of his/her duties and execution of assigned responsibilities by:
Labor effectiveness of the area to which assigned as measured by work sampling.
Order placement of work orders on the schedules and their completion within the specific time frame.
Job worked and completed per schedule.
Improvement in mean time between equipment failures
Accuracy of estimates of labor and material
Improve use of labor and improved plant condition as expressed by a reduction in emergencies, overtime hours worked and in unscheduled labor worked.
Timely and accurate preparation and distribution of meaningful control reports
Planner/Scheduler has the following primary goals:
Ensure the operation areas or functions that he serves receive the prompt, efficient and quality service from the maintenance function they need in order to operate at a high level of efficiency.
Ensure the maintenance function is given the opportunity to provide operation with the service required
Accurate define and estimate work request
Proper prepare and distribute meaningful control reports
Reports to the Associate Manager of Support Services
Work close with operation supervision
Work close with maintenance supervisors
Work close with stores and purchasing personnel
Maintain good working relationship with other organizational unit in the plant
Requirements, Qualifications and Selection Criteria
High school diploma or equivalent
Mechanical/electrical background necessary and tech school background desired
Have adequate craft knowledge to estimate man hours and materials to visualize the job to be performed
Should have good oral/written communication skills and possess tact.
Good administrative and mathematical skills with willingness to handle paperwork
Have or able to acquire a working knowledge of personal computers in a reasonable training period
Have good planning and organizational skills
Ability to understand what constitutes good instructions
Able to read blueprints and shop drawings
Understanding of the proper use of work orders, priorities, scheduling, etc.
Ability to keep multiple jobs in controlled motion
Ability to bring about order
Orientation and commitment to sound partner service
Style and capability commanding respect within both maintenance, operating organizations
In Return RB offer very competitive salaries with excellent benefits and the chance to progress your career within a truly Global organisation.
Apply Now for a chance to really change the game!
RB is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.