Maintenance Planner/Scheduler

Reckitt Benckiser Zeeland , MI 49464

Posted 8 months ago


The primary role of the maintenance planner / scheduler is to improve work force productivity and work quality by eliminating in advance potential delays and obstacles through proper planning and coordination of parts, machine time and manpower. This position will lead and facilitate change to maintenance systems such as planning and scheduling methods, job and technical procedures, managing risks by metrics and assisting the reliability manager in developing the skills associates assigned to the area.

The planner/scheduler is responsible for improving the overall effectiveness of the maintenance department through planning and scheduling of all maintenance work performed in the area to which he/she is assigned. He/she maintains liaison and coordination between the operation and maintenance organizations; maintains appropriate records and files to permit meaningful analysis and reporting of results or work done.

Responsibilities and Duties:

  • The contact and liaison person between the maintenance department and the departments served by maintenance and ensures that the operation areas or functions to which he/she is assigned is managed well. He/she acts as the liaison and coordination between the operations and maintenance organization; maintains appropriate records and files to permit meaningful analysis and reporting of results or work done.

  • The planner receives all work orders from the requesting departments of the areas to which he/she is assigned, except for emergency work that is requested of the appropriate maintenance supervisor for immediate attention. Make any additional sketches diagrams, etc., necessary to clarify the intent of the work order.

  • Review and screen each work order to see that is has been properly filled out:

  • Work Scope clearly described

  • Check if the priority and requested completion date are realistic and provide practical lead time

  • Charge numbers and other coding are complete and accurate

  • Proper authorization

  • Discuss the details with the originating department as appropriate

  • Ensure that work requested is needed. If need is questioned and not readily resolved with operations or requesting personnel, refers the work order to the maintenance manager.

  • Maintenance work orders which can be planned out but which require participation by shop or functional crews are copied (cross-order) and provided to the appropriate planner for planning the supplemental work.

  • Examine jobs to be done and determines best way to accomplish the work. Consults with requester or maintenance supervisor when necessary.

  • Obtains blueprints, drawings, instructional manuals and special procedures, as needed, from files or other sources. Makes any additional sketches, diagrams, etc., necessary to clarify the intent of the work order.

  • Assist with developing a system that identifies and obtains (requisitions, orders, kits as appropriate and in keeping with procedures) determinable materials, entering material needs on the work order. Determines if critical items are in stock by verifying availability with stores

  • Ensure the safety needs are given a top priority in work planning.

  • Estimate jobs showing sequence of steps, the number of mechanics and required man-hours for each step. Lists determinable materials and any special tools or equipment needed.

  • Estimate cost of each work order in terms of direct labor, materials required and total cost.

  • Maintain backlog files of work orders awaiting scheduling in accordance with their priority limits with an estimated completion date. Those unplanned, requiring engineering, waiting for materials, waiting for downtime, etc., are filed accordingly. When ready for scheduling, work orders are filed by supervisor by required completion day. Ideally, this filing is accomplished within a computerized system.

  • Once a job is planned and estimated, prior to scheduling, verifies the availability of parts, materials and special tools required for its execution.

  • Planner should have knowledge of each departments PM workload in order to better schedule work orders in that area.

  • Develop a maintenance work schedule for the maintenance are supervisor. From the backlog files for each crew, select a group of work orders with manpower requirements matching the capability of the identified work forces, taking into account any work carry over from jobs previously scheduled. Identifies any known skill requirements and makes such arrangements with the other planners. Allocates manpower and coordinates these requirements through maintenance supervisors and the maintenance manager.

  • The selection of jobs for scheduling, meeting the deadline established by the requesting department and maintaining preventative maintenance schedules is essential. If any work orders cannot be scheduled within the prescribed priority lead time, the requesting department management and the requester are promptly notified so that appropriate action can be taken to get the work done in a satisfactory and timely manner.

  • Attend meetings with the operations planning department and participates in the overall plant scheduling of the following week s work, and negotiates for downtime windows during which preventative and corrective maintenance requiring downtime can be performed. Finalizes own schedules for which he/she is responsible, ensuring that the work scheduled balances with the man hours available so that a full day's work is provided each person.

  • Recommend equipment to be included in preventive maintenance programs.

  • Plan and schedule preventive maintenance work in coordination with operation and maintenance supervisors.

  • On the basis of firm work schedules, for planning work, coordinates requisition of all predetermined parts, materials, and special tools and ensures that equipment to be worked on will be available and ready. Arranges for any safety inspection, fire and standby watch.

  • Issue approved schedules together with relevant work orders and other planning documents to area supervisors. Discusses "planning packages as necessary with special instructions or consideration to be observed in the execution of the jobs and reviews new jobs coming up in the future. (All work orders except emergencies come through the planner.)

  • Follow up to ensure the complete schedules and work orders are returned at the proper time.

  • Carefully review completed schedules and corresponding work orders submitted by the maintenance area supervisors and monitors work order progress for any reports necessary.

  • In accordance with standard practice, provide the clerk with a documents for a reporting or closeout.

  • At all times, keeps advised of the status of standing work orders of minor maintenance logbook jobs.

  • Promote the conservation of energy.

  • Maintain close contact with the other planners to ensure coordination of complex multi-skill field and shop jobs.

  • Schedule weekly meetings with the operation supervisors and the maintenance supervisors concern the areas for which he/she is responsible, consulting those regarding facilities or equipment to be maintained. Makes recommendations to operation concerning long-range maintenance needs and, in collaboration with operation, prepares a weekly forecast of all jobs expected to be scheduled for the following week. Where justified, solicits work orders for relatively minor corrective maintenance in order to avoid major repairs at a later date.

  • Maintain an open package of schedulable work orders, which require equipment to be shut down so that some or all of them can be performed in the event of an unscheduled shutdown of that equipment. These unscheduled shutdown lists are prepared, reviewed and updated weekly.

  • Develop a file of standard work orders (plans) for regularly recurring repair jobs, based on historical experience, to simplify the planning process.

  • Review with the maintenance area supervisors the actual labor expended versus estimated labor and material used for completed jobs, in order to determine corrective measures needed to improve the accuracy of estimating and improving methods of doing work.

  • Assist maintenance and operation management in periodically analyzing costs and, where necessary, recommends corrective action needed to reduce maintenance costs.

  • Keep the maintenance manager properly informed on all abnormal or critical situations and seek advice on matters outside of the planner s knowledge or authority.

Make recommendation for system improvement.

  • Maintain necessary records and files and prepares and distributes meaningful and accurate control reports.

  • Perform other tasks and special assignments as requested by the maintenance manager.

Measurements of Position Performance

Planner/scheduler is measure in the performance of his/her duties and execution of assigned responsibilities by:

  • Labor effectiveness of the area to which assigned as measured by work sampling.

  • Order placement of work orders on the schedules and their completion within the specific time frame.

  • Job worked and completed per schedule.

  • Improvement in mean time between equipment failures

  • Accuracy of estimates of labor and material

  • Improve use of labor and improved plant condition as expressed by a reduction in emergencies, overtime hours worked and in unscheduled labor worked.

  • Timely and accurate preparation and distribution of meaningful control reports

Position Goals

Planner/Scheduler has the following primary goals:

  • Ensure the operation areas or functions that he serves receive the prompt, efficient and quality service from the maintenance function they need in order to operate at a high level of efficiency.

  • Ensure the maintenance function is given the opportunity to provide operation with the service required

  • Accurate define and estimate work request

  • Proper prepare and distribute meaningful control reports


  • Reports to the Associate Manager of Support Services

  • Work close with operation supervision

  • Work close with maintenance supervisors

  • Work close with stores and purchasing personnel

  • Maintain good working relationship with other organizational unit in the plant

Requirements, Qualifications and Selection Criteria

  • High school diploma or equivalent

  • Mechanical/electrical background necessary and tech school background desired

  • Have adequate craft knowledge to estimate man hours and materials to visualize the job to be performed

  • Should have good oral/written communication skills and possess tact.

  • Good administrative and mathematical skills with willingness to handle paperwork

  • Have or able to acquire a working knowledge of personal computers in a reasonable training period

  • Have good planning and organizational skills

  • Ability to understand what constitutes good instructions

  • Able to read blueprints and shop drawings

  • Sketching ability

  • Understanding of the proper use of work orders, priorities, scheduling, etc.

  • Ability to keep multiple jobs in controlled motion

  • Ability to bring about order

  • Orientation and commitment to sound partner service

  • Style and capability commanding respect within both maintenance, operating organizations

In Return RB offer very competitive salaries with excellent benefits and the chance to progress your career within a truly Global organisation.

Apply Now for a chance to really change the game!

RB is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

icon no score

See how you match
to the job

Find your dream job anywhere
with the LiveCareer app.
Mobile App Icon
Download the
LiveCareer app and find
your dream job anywhere
App Store Icon Google Play Icon

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Internal Production Scheduler

Gentex Corporation

Posted 6 days ago

VIEW JOBS 10/17/2019 12:00:00 AM 2020-01-15T00:00 Advance the automotive market and advance your career at Gentex! Join a collaborative culture devoted to innovation, cooperation, and continuous improvement. Your ideas are not just heard, they are celebrated! Explore Gentex today! PURPOSE OF POSITION: * Construct and manage effective short term capacity plans and inventory sizing for internally supplied components. These activities will result in the creation of a production schedule for internal processes which maximize capital equipment efficiency while minimizing system inventory. PRIMARY RESPONSIBILITIES: * Provide the basis for resolving trade-offs between manufacturing and marketing. * Ensure that Gentex production schedules are pull-based and reflect true customer demand. * Create and maintain a realistic and valid master schedule within the constraints of the production plan and factory capacity through lot-making and inventory management, convert customer pull into a logical production instruction for upstream processes. * Maintain accurate and effective communication with downstream master Schedulers as to product availability and potential shortages. * Prepare and update the sales and operations plan for monthly review by senior management to accurately represent production's role in the strategic business plan for the company. * Create the master production schedule from the marketing forecast and customer orders with a minimum planning horizon of 52 weeks of weekly buckets. * Work with all departments to ensure completion of the master schedule, resisting all changes and to make change to the MPS only as a last resort. * Coordinate with the Production Control Customer Support Specialists to ensure customer orders are shipped on time with a minimum of premium freight expense. * Monitor actual performance against the MPS and production plan and provide status for QMS reporting and improvement. * Drive to root cause of all part shortages and provide/implement corrective actions. * Drive continuous improvement activities for areas of responsibility. Continued focus on customer delivery, product quality and pursuit of 'One-Piece Flow'. SECONDARY RESPONSIBILITIES: * At the onset of new programs, maintain involvement with engineering in the development of new part numbers and bills of material structure to ensure a smooth and accurate introduction into the production schedule. * Monitor and improve the following measurements: on time production performance, finished goods inventory levels per assigned targets, on time shipping performance, frequency of MPS changes affecting raw materials and factory capacity due to planning error, finished goods obsolescence. POSITION DEMANDS: * Three to five years of progressive planning and scheduling experience in a manufacturing environment. * A strong knowledge of enterprise resource planning systems including a focus on master scheduling and production planning techniques preferred. * A degree in Logistics/Supply chain Management, Business Administration or Industrial Engineering is preferred. * Prefer certification by APICS (CPIM) or ISM (CPM). * Basic PC skills including word processing, spread sheets, and e-mail required. * Typical office environment requiring considerable computer work, phone contacts, and meetings. * Previous experience implementing pull-based scheduling systems and lean implementation is a plus. ACCOUNTABILITY AND PERFORMANCE MEASUREMENT: * Finished Good's inventory turns. * Finished Good's obsolescence. * Frequency of schedule changes due to schedule error. * Part Shortages * Process Utilization and Efficiency Gentex is an equal opportunity employer Gentex extends equal employment opportunities to qualified applicants and employees regardless of an individual's race, color, religion, national origin, age, sex (including pregnancy, gender identity, and sexual orientation), disability, marital status, military service, height, weight, genetic information, or any other reason protected by law. Assistance Gentex is committed to working with and providing reasonable accommodation to applicants with disabilities. For accommodation requests, email us at Gentex will not discriminate against any qualified individual who can perform the essential functions of the job with or without a reasonable accommodation. Understand your right to work At Gentex, we use to confirm you're authorized to work in the U.S. E-Verify – English & Spanish Right to Work – English Right to Work - Spanish Gentex Corporation Zeeland MI

Maintenance Planner/Scheduler

Reckitt Benckiser