Maintenance Manager

Maintenance Manager

Direct Hire: $100K plus bonus

Bartlett, TN 38133

ESSENTIAL FUNCTIONS

Key Duties and Responsibilities:

• Facilities Maintenance

• Plan and coordinate facilities upgrades to include renovations and new construction

• Utilize project management processes, and develop project plans utilizing AutoCAD for drawing inclusion in request for Proposals (RFP) and a statement of work (SOW)

• Maintain as-built drawings of building systems mechanical, electrical, and plumping (MEPs)

• Maintain workspace documents to show total capacity and open workspace availability

• Maintain workspace allocations and work with building Occupants to provide suitable workspaces to meet the needs of our supporting business partners

• Provide suitable workspace options on request for Brother and Contracted Employees

• Manage square footage allocations for financial accounting purposes

• Maintain workspace documents to show total capacity and open workspace availability

• Maintain office space layouts and workspace assignment drawings

• Manage daily requests for facilities maintenance services and track to completion

• Track resource utilization and seek Contractor assistance as needed

Develop Team performance expectations and monitor individual performance including

o Provide work assignments

o Following up on quality of workmanship

o Deliver performance expectations

o Manage administrative tasks

o Conduct regular communications with the Team about performance

o Communicate company performance and activities

Departmental Budget

• Control facility costs and responsibility to department budget

• Monitor and track monthly expense spending (actuals)

• Plan and forecast capital spending, and monthly expense spending

• Manage new assets, and aging assets from installation to end-of-life (EOL)

• Maintain a complete asset life-cycle list that includes asset nomenclature, general specifications, identifying characteristics and installation data

Vendor Relations

• Coordinate with departments to effectively schedule planned maintenance (PM) work

• Hold contracted resources maintain vendor relationships with service contractors providing daily facilities services

• Lead vendor performance evaluation discussions through scheduled performance reviews

• Work with Procurement to keep services under contract and go out for updated bids when needed.

• Accountability for work performed by vendors

• Conduct performance review with Vendors on a recurring basis

Additional Position Responsibilities

• If this position has any direct reports, additional responsibilities include:

• Overall management of staff, ensuring assignments & duties are completed as required

• Compose and conduct performance reviews

• Provide guidance, training, mentoring, coaching, and development

• Make recommendations regarding hiring, promotion, and terminating

• Performs other duties as assigned.

• Performs in accordance with Corporate Policies and Procedures.

Education:

BA or equivalent experience

Work Experience:

• 8 years Managing Facilities in 1.5 million sq foot production based facility required
• 5 years Managing a team of facility and vendor staff required

Software/Technical Skills:

• AutoCAD - 2D Intermediate Required

• MS Office (Outlook, Word, Excel, PowerPoint) Intermediate Required

• Computerized Maintenance Management Systems (CMMS) Intermediate Required

• Project Management Software (such as eMaint.) Intermediate Required

• Fire & Access Controls Systems Basic Preferred

• Building Management Systems (BMS) and HVAC Controls Basic Preferred

Other Skills/Knowledge/Abilities

• Excellent analytical and mathematical skills Required

• Good communication skills (verbal/written/interpersonal) Required

• Ability to lead and influence others Required

• Project Management skills with the ability to manage multiple projects simultaneously Required

• Strong problem-solving, troubleshooting skills Required