Maintenance Management System Specialist

Job Posting Title

Maintenance Management System Specialist

Agency

090 OFFICE OF MANAGEMENT AND ENTERPRISE SERV

Supervisory Organization

CAM

Job Posting End Date (Continuous if Blank)

July 10, 2024

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time

Full time

Job Type

Regular

Compensation

Salary up to $47,560 based on education and experience.

Job Description

As a Maintenance Management System Specialist with OMES you will enjoy:

• Generous leave including 15 days of vacation, 15 days of sick leave and 11 paid holidays annually.
• A comprehensive Benefit Package with a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents.

Job Details

• Full-time 40-hour work weeks.

• Support the Capital Asset Management team

• Salary up to: $47,560 based on education and experience.

Responsibilities

• Review, edit and approve customer requests.

• Assign work orders to appropriate departments.

• Provide customer technical system support, such as password resets.

• Create client workspaces.

• Add new members to the technical system.

• Facilitate training sessions with maintenance staff or outside clients.

• Provide administrative support to the property and client team.

• Assist in creating reports, presenting materials and communications to respective Managers.

• Assist in document processing and record keeping, data input, terminations, and conditions, abstracting, and reporting.

• Develop standard work, procedures for processing assignments and file.

• Perform database administration, abstraction, and related tasks as assigned.

• Maintain related data and physical files at the property/facility as needed.

• Maintain records of leased properties as needed.

• Review and ensure data integrity in CMMS.

• Update and maintain monthly process improvement metrics display and associated electronic files.

• Utilize logical site map layout concept to provide ease of finding equipment.

• Monitor equipment specification entries to ensure information is accurate and complete.

• Ensure data on equipment transfers, or change outs, are thorough and handled accordingly.

• Ensure consistency and standardization of system applications.

• Provide necessary training to all users.

• Compile accurate spare parts listings for asset records in the CMMS.

• Maintain all inventory items within CMMS for record keeping and part ordering when required

• Ensure that OEM cross references and appropriate substitutes are recorded accordingly.

• Assist with tracking progress of storeroom repair and return items.

• Maintain updated tracking document on high value capital items requiring rebuild.

• Create CMMS reports and submit them to management.

• Add new users to the CMMS and create security profiles.

• Prepare periodic KPI reports for maintenance management.

Physical Demands and Work Environment

• This position works in a comfortable office setting with a computer for a large percentage of the workday.

• This position requires standing, bending, crouching, pushing, pulling, lifting, moving, carrying up to 25 to 50 pounds and climbing ladders or stairs.

• The noise level in the work environment is usually mild.

• Occasional travel may be required.

Minimum Qualifications

• high school diploma or the equivalent is required; Background or understanding in maintenance, repair, or operations services environment, preferably in support of facilities.

Preference will be given to candidates who possess

• 2 years previous work experience in a computerized maintenance management system or enterprise asset management system environment.

About OMES

The Office of Management and Enterprise Services provides excellent service, expert guidance and continuous improvement in support of our partners' goals. We are a highly qualified workforce committed to serve those who serve Oklahomans and make government run in the most efficient, innovative manner possible.

OMES is an Equal Opportunity Employer. Reasonable accommodation to individuals with disabilities may be provided upon request.

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.