Maintenance Billing Specialist

Title: Maintenance Billing Specialist

Location: Gallatin, TN

Reports to: Director of Maintenance or Base Maintenance Manager

The Company:

Expect it all at Jet Access and our family of companies that provide premier private air travel, charter, aircraft management, sales, maintenance, flight training, airport operation and management.

Our Jet Access family members are the heart of our core values, the center of everything we do and the foundation of our success. As a growing enterprise we are committed to providing you the tools and resources for a long and meaningful career with us.

Expect a safe, positive, fast paced, and growth-oriented environment.

• Expect a culture focused on the wellbeing and happiness of our Team Members and their families.

• Expect to work with a diverse and talented group of aviation professionals.

• Expect your voice to be heard.

• Expect to matter.

Your future success is our priority

• Expect it all.

Perks and Benefits:

A generous benefit package, competitive wages, paid vacation and holidays, excellent training programs, and discounted flight training. This is a tight-knit family with a collaborative and social environment. Leadership is compassionate, and transparent, and believes in empowering employees to achieve, not only for the business, but also their own personal success.

Job Summary:

The Maintenance Billing Specialist will be responsible for the coordination, tracking, and preparation of work orders and invoices for the Aircraft Maintenance shop or Part 145 Repair Station, as well as supporting the overall administrative needs of the location leadership team. Successful candidates will be organized with a high attention to detail, and able to multi-task and thrive in a hectic environment with shifting priorities.

Core Schedule:

• Monday

• Friday 7:00 a.m.

• 4:00 p.m.

• Some evening or weekend overtime may be required for various events and initiatives.

Compensation Package:

• Starting hourly wage of $20.00 - $30.00 per hour depending on experience and location.

• This position is FLSA Non-Exempt and will be paid at time and one half for any overtime hours worked.

Day in the Life:

• Complete research, data entry, and billing processes for various projects for aircraft maintenance, parts, and inspection teams.

• Review new work orders for accuracy, confirm job and customer data.

• Enter, update and correct maintenance information in Maintenance and Accounting systems for accurate tracking and billing.

• Work with Accounting teams to ensure all transactions are billed to the appropriate accounts and support Accounts Receivable processes as needed.

• Review, adjust and correct work orders as directed for processing.

• Review and audit Technician time and job data to reconcile payroll and job cost reporting.

• Review and approve Technician time cards for payroll.

• Verify shop supplies billed to work order and customer billing accuracy.

• Work with Director of Maintenance to coordinate and prepare for scheduled projects.

• Review and update Avionics Technical Publications.

• Monitor Accounts Receivables and contact customers as needed for payment of completed work.

• Assist in accounting reconciliation of open vendor invoices, requesting credit memos as needed and applying credits and payments appropriately.

• Provide support to other departments and Team Members when requested.

• Filing of warranty claims for approved manufacturer warranty work.

• Monitor, and update as needed, stored rates for various affiliate and internal customers.

• Month end closing and finalization of work orders and shop accounts

• Take on additional projects and tasks as needed to support business growth and change.

• Other duties as assigned.

What will make you successful:

• Associates degree in aviation, business, or related field.

• Or qualified relevant experience in lieu of a degree. Prior experience in Aviation maintenance billing a plus, but not required.

• Flexible working schedules is a must.

• Must successfully pass background and pre-employment checks.

• High proficiency in Microsoft Excel and Outlook.

• Prior experience with Corridor Maintenance Software a strong plus.

• Effective at organizing, planning, and prioritizing work.

• Strong written and verbal communication skills with excellent ability to understand and translate customer requirements and interact and cooperate with company employees in all departments.

• Tenacious self-starter with a mature outlook. Proven ability to operate independently and achieve results; enthusiastic, committed and conscientious.

• Strong computer literacy and quantitative skills to manage data, process and distill information and communicate effectively.

Jet Access Group and affiliated companies are an Equal Opportunity Employer committed to diversity and inclusion in our workplace. Employment decisions are based solely on the qualifications and merit of the individual candidate and needs of the business, without discrimination on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law.