Main Office Coordinator

The PENTA Building Group is searching for a Main Office Coordinator to join our team in Las Vegas, NV!

The Main Office Coordinator will be primarily responsible for greeting, coordinating, and directing in-person and phone traffic for the Main Office as well as providing administrative support to the Corporate Services Team.

At PENTA, the Main Office Coordinator is responsible for:

General

• Greeting customers, visitors, vendors, and employees who visit or enter the office in a professional and welcoming manner. Answering phones and screening and directing calls.

• Overseeing the mail room and lobby of the Main Office. Keeping the spaces looking clean, organized, and professional with the support of the Office Clerk. Working with department managers on timely receiving of packages to prevent clutter in the lobby.

• Decorating the Office lobbies for holidays and special events.

• Overseeing the distribution of all incoming mail. Preparing outgoing packages for UPS, FedEx, USPS.

• Ordering meals and organizing catering for meetings hosted in the Office.

• Reviewing conference room schedule(s) to ensure room(s) is reserved and not double-booked.

• Managing facility issues and coordinating the maintenance and cleaning of all office buildings with service providers.

• Administering key distribution and security code list for the Main Office, Training Facility, Accounting, and Preconstruction offices. Logging all office key distributions as an asset in Vista.

• Ordering groceries, office supplies, and other misc. items when needed. Working with the Support Clerk to ensure the items are stored, stocked, and/or delivered to other locations.

• Maintaining the cleanliness and organization of the Office kitchen.

• Assisting with the compiling of New Hire paperwork and updating phone list as needed with New Hires and Promotions.

• Assembling New Hire kits (backpack, shirt, PPE and paperwork). Maintaining inventory of recruiting and new hire swag for both All 5's and PENTA.

• Sending Thank You cards for corporate gifts. Assisting with Christmas cards by providing address lists and mailing upon request.

• Obtaining temporary coverage for the front desk during scheduled vacations or a leave of absence.

Department

• Providing administrative support to and performing special assignments for the corporate services team and other departments as needed.

• Assisting the Executive Assistant with AIA Online Contract Documents program for contracts and certificates of completion.

• Routing expenses for employees on Preconstruction Jobs in Vista. Once approved, route back to accounting for processing.

• Assist with SPOT Bonus Distribution.

• Other Duties as assigned.

We trust that you have:

• 2 to 3 years of related administration experience.

• Computer proficiency and technical aptitude with the ability to use Microsoft products and other software.

• Strong organizational and time management skills.

• Ability to act with integrity, professionalism, and maintain confidentiality.

• Excellent verbal, written communication, and interpersonal skills.