Under the supervision of the Deposit Services' Supervisor and Manager, this job involves handling and disbursing interoffice envelopes, disbursing incoming and outgoing mail, monitoring and scheduling of courier pick-ups and deliveries, receiving and logging overnight packages, working as a backup to other staff in the department, and working special projects as assigned.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Receive and distribute incoming, outgoing, and interoffice mail.
Receive and log overnight packages. Notify employees by email of the arrival of their packages.
Monitor and coordinate schedules of the courier pick-ups and deliveries to ensure adequate turnaround times of work and supplies are met.
Serve as back up to the other Deposit Services' staff.
Other duties may be assigned at any given time, such as:
Perform a variety of routine clerical, exception item processing and/or data entry functions necessary for the processing relative to the mission of the department.
Post entries to accounts, make adjustments, and ensure balancing as required.
Prepare volume, transaction and/or routine reports.
Review and verify documents for processing.
Respond to inquiries from customers and bank personnel and resolve routine problems.
Perform basic arithmetic calculations to determine charges, balances, interest, etc.
Conduct simple account or item processing research.
Review and process items and documents for duplication and discrepancies.
Receive, store, issue and replenish office supplies according to internal practices and procedures.
Open and distribute mail.
Data enter information into pre-established computer software files and print related reports/documents.
Perform miscellaneous errands such as delivering messages and reports, making photocopies of documents, etc.
Perform routine equipment maintenance and servicing (replacing toner, replacing tapes, etc.)
This job has no supervisory responsibilities.
In order to perform the job successfully, an individual should demonstrate the following competencies. All competencies that must apply as minimum requirements should be selected.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION AND/OR EXPERIENCE:
Ability to read and comprehend simple instructions, short correspondence, and memos.
Ability to write simple correspondence.
Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions.
Ability to deal with problems involving a few concrete variables in standardized situations.
COMPUTER AND OFFICE EQUIPMENT SKILLS:
This should include all computer skills that are required to perform the essential duties of this job.
Examples are: Spreadsheet software (ex. MS Excel), Word Processing Software (ex. MS Word), 10-key calculator, facsimile machine, typing of at least 30 words per minute, etc.
CERTIFICATES, LICENSES, REGISTRATIONS:
Indicate the licenses, certificates and registrations that are required to perform the essential duties of this job.