Mail Processing Support (Part-Time Application Pool)

This posting will be used to fill anticipated future openings. Applicants will be contacted when future openings occur.

Perform support and specialized tasks for the Office of Logistics Operations' Mail Services, Surplus, Inventory, Receiving and Purchasing areas.

• Greet patrons who enter the department area, answer phones, make copies, file documents

• Prepare and process bulk and individual outgoing mail from departments and affiliates to foreign and domestic areas, that require postage and/or special handling

• Determine the most cost-effective methods for sending mail and packages

• Operate a variety of mail equipment and software, such as - inserters, folders, trimmers, address printers, postage equipment, bulk mail processing software, address verification systems, mail management and tracking systems

• Inspects, cleans, maintains, and troubleshoots mailing equipment and machines and arranges for service or maintenance by vendors as needed

• Update and maintain various spreadsheets

• Respond to inquiries from patrons to resolve routine problems or regarding Logistics Operations procedures, apply and interpret policies and procedures in response

• Make deliveries and/or prepares mail and packages for delivery for departments both on and off campus

• Process, prepare and deliver bulk mailings to the USPS BMEU (Bulk Mail Entry Unit) for processing and delivery to addressees

• Export, prepare and submit various address reports for each bulk mailing to customers

• Assist with, and/or process all outgoing/incoming mail and packages

• Manage campus mailbox assignments and notifications for faculty and staff, as needed

• Update campus-use and Mail Services' internal directories, as needed

• Sort and distribute mail/packages

• Pick up and deliver mail and packages around campus daily, regardless of the weather

• Assist with the planning and coordination of tasks to be completed and the instruction of student and volunteer employees

• Provide excellent customer service

• Track incoming mail and packages with a tracking number/barcode, using tracking software

• Cross train to learn all basic functions within Logistics Operations, with emphasis on providing back up support to Receiving, such as drive fork lift and/or use a pallet jack, to receive shipments/merchandise when needed

• Other duties as assigned

Minimum Qualifications:

• High School diploma or GED, Associate's degree preferred

• Ability to read, write and speak English fluently

• Ability to sort alphabetically and numerically

• Ability to count items accurately and perform basic mathematical functions (addition, subtraction, multiplication, division)

• Ability to use a computer and perform basic email, web search, word processing and spreadsheet functions on a computer

• Experience using Microsoft Office software, including Word and Excel

• Ability to communicate accurately and effectively in writing, over the phone or in person

• Ability to perform the physical demands of the job as listed

• Strong attention to detail; able to consistently produce an accurate work product in a fast-paced environment with multiple interruptions under deadlines

• Proven cultural competency, including evidence of sensitivity to and understanding of diverse academic, socioeconomic, cultural, disability and ethnic backgrounds of community college staff and students

• Strong organization and analytical skills

• Effective problem-solving skills

• Possess a valid WA state driver's license

• Ability to follow directions

• Ability to work well as an independent, self-starter or in a team environment

• Ability to provide excellent customer service

Preferred Qualifications:

N/A

Physical Demands

Everett Community College follows the Americans with Disabilities Act (ADA) and provides the following information as a guideline for applicants:

• Ability to walk up to 2 hours at a time and climb stairs repeatedly;

• Ability to operate office equipment;

• Ability to read and verify data and prepare various materials;

• Ability to effectively exchange information on the phone or in person;

• Ability to lift up to 50 pounds;

• Ability to operate a fork lift and obtain fork lift operator certification (training provided);

• Ability to operate a pallet jack

Work Hours:

Part time, maximum 69 hours per month. Schedule will be determined based on department needs.

Typical hours would be mornings, Monday-Friday.

Posting Date: 01/17/2024 Closing Date: Open Until Filled Yes Special Instructions to Applicants:

With equity at the heart of our strategic plan, we strive for a future at EvCC where all staff, faculty, and students are valued, welcomed, and actively supported. We are committed to hiring individuals who exemplify the vision, mission and core values of our institution. We are committed to hiring individuals that exemplify the vision, mission and core values of our institution.

Everett Community College does not discriminate on the basis of race, color, religious belief, sex, marital status, sexual orientation, gender identity or expression, national or ethnic origin, disability, genetic information, veteran status, or age.

If your hours total more than 350 hours in any 12-month period, your position will be represented by the Washington Federation of State Employees Union.

Position is limited to 1 year or 1,050 hours, whichever comes first. Per State of Washington rules, you may reach these limits only once at EvCC. If you have held another part time hourly position at EvCC since July 1, 2022, additional time and hours limits will apply, so you may not be eligible for hire in this position.

Benefits

Paid sick leave accrues at 1 hour for every 40 hours worked.

Notice to Applicants

Prior to hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.

Drug-Free Campus

In compliance with federal and state regulations, EvCC is committed to a safe and drug-free campus. Employees are required to comply with EvCC's policy prohibiting illegal drug use or activity, including notification of criminal drug convictions and the use of prescription drugs or over-the-counter medications that are likely to affect job safety.

The complete policy is available at the EvCC Policies page. If you would like a printed copy of the policy, or if you have any questions, please contact the Human Resources Department at 425-388-9229.

Safety and Security

EvCC strives to be a safe, secure and prepared campus for our students, staff and community. Detailed information regarding campus security, crime statistics for the most recent three year period, and other information is available on the Campus Safety, Security and Emergency Management page.

This information is required by law and is provided by the EvCC Security Department. If you would like a printed copy of this information, you may contact the Security Department at (425) 388-9990.

Salary $16.52 per hour