Mail Clerk

When extending an offer, Colgate University considers factors such as (but not limited to) the scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as market and organizational considerations.

Benefits

Current Benefits

Colgate University is proud to offer in-depth, competitive benefits that support the health and wellbeing of our employees and their family. The majority of benefits are effective on the date of hire.

We pride ourselves on the scope and quality of the benefits offered to our employees. We invite candidates to visit our Benefits page to learn more about our generous benefits package, which includes but is not limited to:

Health and Wellness:

Comprehensive medical, dental, vision, behavioral health benefits, disability and life insurance, 403 B Retirement with employer core and matching contributions.

Paid Time Off:

Vacation time (varies based on position classification), sick time, 13.5 holidays including a Winter Recess between Christmas and New Year's and 3 floating holidays.

Paid Family Leave:

After six months of employment, employees become eligible for up to 12 weeks of paid time off up to 67% of salary to a state maximum for bonding with a newborn, adopted or foster child, caring for a family member with a serious health condition or to help after a family member has been deployed to active military duty abroad.

Continuing Education and Professional Development:

Employees and their spouse/domestic partner may take up to 2 courses per semester at Colgate, tuition free with a $20 per course registration fee.

Funding for work related courses to obtain an undergraduate or graduate degree related to your current position.

After 7 years of service in an eligible position an employee's eligible children may be awarded up to half of Colgate's tuition to attend an accredited college, university or trade school of their choice.

Along with a generous benefits package, additional perks unique to Colgate University include but are not limited to free on campus parking, free gym membership with discounts for family members, reduced Seven Oaks Golf Course memberships, University Bookstore discount, free library access, 3 free tickets for any regular season athletic home event, access to Colgate owned Bewkes Center and Glendening Boathouse, free access to all cultural events.

Department Statement

Mail services has two locations on campus, the main Mail Center in the O'connor Campus Center and the Package Annex in the Coop parking lot. Mail Services provides internal mail services for students, faculty, staff, and administration as well as operating a contract station of the United States Postal Service, known as Colgate Station.

Colgate Station is the area where all students receive mail and incoming packages. The station provides postal services such as registered mail, certified mail, parcel post, and the sale of all postal supplies.

In addition to U.S. mail, University Mail Services distributes official University mail and notices to departments, employees, and students. Outgoing mail and interoffice communications are picked up and delivered to the university daily. This service is designed to provide an efficient internal distribution system for University business correspondence.

This position is scheduled to work 40 hours per week and is covered by a collective bargaining agreement.

Accountabilities

Accountable for:

• Performing duties of postal clerk for campus postal station.

• Operating postal meter in accordance with postal regulations.

• Serving as a cashier for campus post office station, dispensing stamps and accepting mail and packages for mail.

• Picking up and delivering registered, certified, insured, and campus mail on established route.

• Making deliveries and pick ups to and from U.S. Post Office.

• Using electronic tracking system for incoming packages and USPS accountable mail.

• Creating mailing lists for bulk mailings using software.

• May be required to work in document services as needed.

• Following all procedures to conduct work activities in a safe manner including but not limited to wearing PPE required for specific duties and safe handling of chemicals as outlined by University policies and/or the supervisor.

• Immediately reporting any unsafe conditions to the supervisor and/or Environmental Health and Safety.

Technical Competencies

Behavioral Competencies

Name Personal Accountability for Results Description

Takes responsibility for decisions, performance, and outcomes; behaves in a responsible manner with a positive attitude; shows self-awareness and openness to feedback.

Name Effective Communication Description

Demonstrates effective written and oral communication skills; shares information and seeks input from others; adapts communication to diverse audiences; protects private and confidential information.

Name Problem Solving and Decision Making Description

Analyzes and prioritizes situations to identify and solve problems; generates solutions to improve efficiency and quality; involves others in solving problems and making decisions; factors organizational goals into decisions; makes clear, transparent, and timely decisions.

Name Change Management Description

Responds positively to changing university initiatives and readily adapts behavior to maintain effective performance; understands the long-term direction of the university and can relate this to departmental area; adapts to new methodologies; identifies and acts on areas where change is appropriate.

Name Leadership and Teamwork Description

Applies skills and knowledge to provide a climate to achieve departmental and organizational success; balances individual and department goals; helps others perform at their best; builds productive relationships to enhance individual and organizational effectiveness; treats others with respect; resolves conflicts among team members.

Name Creativity and Innovation Description

Generates, explores, encourages, and implements innovative ways of creating strategic value for the university, division, department, and individual level; critically assesses the effectiveness of new initiatives.

Name Diversity and Inclusion Description

Demonstrates respect for people and their differences; understands the benefits of a diverse workforce; earns the trust and respect of others; includes and welcomes others; works to understand the perspective of others; promotes opportunities to experience diversity within our community.

Name Sustainability Description

Understands the impact of decision making and personal behavior in achieving the university's commitment to a sustainable and carbon-neutral campus; supports and advances the university's sustainability initiatives; influences others to use sustainable practices.

Requirements

Professional Experience/ Qualifications

• Demonstrated ability to use email and learn basic mail sorting software.

• Demonstrated ability to provide excellent customer service of postal products to the Colgate community.

• The ability to work in a fast-paced environment is essential.

• Demonstrated ability to work collegially and effectively with a diverse group of constituents including students, faculty, staff, parents and alumni.

• Ability to work as a member of a team.

Preferred Qualifications

Knowledge of Excel and Banner preferred.

Education

High school diploma or equivalent required.

Certifications

A current valid driver's license, in accordance with the University's Driver Safety and Motor Vehicle Use Policy is required.

Physical Requirements

• Must have the ability to lift at least 50 lbs.

• Must be able to stand for long periods of time, climb stairs and work in inclement weather conditions.

• Ability to work weekends and overtime, as required.

• Responsible for following all procedures to conduct work activities in a safe manner including but not limited to wearing PPE required for specific duties and safe handling of chemicals as outlined by University policies and/or the supervisor. Responsible for immediately reporting any unsafe conditions to the supervisor and/or Environmental Health and Safety.

Other Information

Colgate Bargaining Unit employees must apply by Tuesday, March 12th to be considered.