Florida State Courts Fort Myers , FL 33912
Posted 6 days ago
Description
KEY REQUIREMENTS
High School diploma or general education degree (GED)
One year of responsible experience as a legal secretary, paralegal assistant or Court experience.
Knowledge of court procedures, court forms, local, state, and federal guidelines, as well as, rules, regulations, and statutes
Ability to type at least 35 correct words per minute
SUMMARY
This is significantly responsible work performing a variety of administrative and secretarial duties, primarily for the purpose of managing single/multiple offices of a Circuit Court or County Court judge in the absence of the judge's regular Judicial Assistant. A person assigned to this position is required to have a working knowledge of trial court (including civil, criminal, domestic, probate, juvenile, traffic and small claims) rules and procedures. Working contacts are made with judges, various agencies, and the general public. Work is often of a sensitive and confidential nature. Work requires independent judgment and is performed under the general supervision of Court Administration.
The core responsibilities of this position are: (1) Administrative/Secretarial; (2) Support; (3) Other Duties as Assigned
Examples of Duties
ESSENTIAL DUTIES AND RESPONSIBILITIES
The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification.
(1) Administrative/Secretarial
Manage the judge's calendar by coordinating and scheduling pre-trial hearings, trials, conferences, and committees
Determine the type of case or hearing and allotted time required to be scheduled and review calendar for available times
Request files from clerk's office
Coordinate and schedule courtroom assignment and support personnel such as court reporters, bailiffs, and clerks
Review for time standards compliance and prepare reports concerning this data
Monitor status of cases assigned to judge
Act as judge's liaison and receptionist for the purpose of greeting, assisting, and informing litigants, attorneys, law enforcement personnel, witnesses, etc., as to court procedure and policy
E-filing
Conforming and/or Order Preparation
(2) Support
Administrative assistance
Backup support for Court Administration
Maintain records of all office procedures
Cross training
(3) Other Duties As Assigned
Typical Qualifications
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed in this document are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Knowledge of:
Court procedures
Spelling and grammar
Court forms and legal terminology
Local, state, and federal guidelines, rules, regulations, and statutes
Good listening skills
Microsoft Office software applications and Windows
Office equipment
Ability to:
Handle matters with integrity and confidentiality
Communicate clearly both verbally and in writing
Handle emotionally upset, and demanding individuals with courtesy and patience
Concentrate and perform job duties in a stressful working environment
Organize and coordinate various individuals and/or groups on the court calendar
Type at least 35 correct words per minute
Transcribe from dictation equipment
Provide effective, accurate, professional, polite, friendly, and prompt customer service to the public and other agency personnel, AOC employees, and the Judiciary
Maintain consistent and regular attendance, which is required
Supplemental Information
EDUCATION and/or EXPERIENCE
CERTIFICATES, LICENSES, REGISTRATIONS
None
SUPERVISORY RESPONSIBILITIES
None
Florida State Courts