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Logistics Analyst

Expired Job

Coty New York , NY 10007

Posted 3 months ago

JOB TITLE:

Transportation I-Trade Analyst

REPORTS TO:

I-Trade Manager

LOCATION:

NEW YORK, NY or SANFORD, NC

Core Description:

The Transportation I-Trade Analyst is a key supporting position across the varied Coty International Supply Chain. This position will execute a high level of coordination between the Consumer Beauty, Luxury and Professional Customer Service Teams, International Markets, DRP Planning Hubs and DC Operational teams to execute order to delivery of Import/Export orders for the North American region. Responsibilities of the position should include all items listed but may not be limited to these items.

Key Responsibilities:

  • Order management

  • Order allocation activities in SAP for specific sites (Riverside/Westrock international shipments), inventory checks and rescheduling;

  • Consolidation and Container Sizing;

  • Hazardous Goods status checks and equipment assignment;

  • Generation of specialized shipping documentation (SLI's, Commercial Invoices/etc.);

  • Coordination/Communication with Freight Forwarders, Customer Service and DC personnel to arrange pick-ups and deliveries where applicable

  • Oversite and reporting responsibilities to the markets for order status

  • Outbound Booking/Tracking

  • Booking Ocean export shipments and further lead-time monitoring: Riverside DC, Hunt Valley, Returns and exception moves;

  • Booking Air export shipment and further lead-time monitoring: Riverside DC, Hunt Valley, Returns and exception moves;

  • Updating Track and Trace File and SPOC for Export Track &Trace.

  • Expedited export/delivery arrangements;

  • Assistance and troubleshooting for issues between DC and Freight Forwarder.

  • Providing manual SLI (Shipper's letter of instructions) information to Forwarder and Other documents per needed (Pre IMO/Commercial invoice print outs/ Manual Documentation).

  • Export documentation assistance for shipping locations (DC, Plants) to include manual adjustments of Invoices, generating customs Invoices, preliminary IMO, other documents upon request.

  • Shortage/Damages claims review;

  • Providing different teams (Consumer beauty, Salon Pro, Luxury) with estimated freight rates for possible shipping lanes under various mode/ports scenarios.

  • Weekly meetings and communications with DC locations to share order execution status, identify and resolve roadblocks.

  • Inbound/Import support and Tracking

  • Vendor referrals resolutions (assistance with problematic import entries release from entry holds).

  • Obtaining of urgent import authorizations for new codes, that arrive unannounced.

  • Track, Trace and prioritize inbound shipments through standard and expedited means where applicable

  • Market Sheets Management

  • Create and maintain Market sheets / shipping instructions for existing and new locations

  • Support new lane creation and new go to market activities

  • Parts Data Base Management

  • Responsible for getting import authorization for new incoming materials and adding new materials in Tradeflow

  • Work on Pipo projects per needed

  • Communicating with IOLs to fulfill the requests from our trade consulting partners

  • Resolving Tradeflow discrepancies and working with IOLs to input accurate information

  • Project work

  • Creating SOPs, Instructions, other operational guidance for I-Trade, DCs and other teams involved in above listed functions.

  • Assist with NAFTA record maintenance and support

  • Support supply network design/change projects

  • Act as contact to assist in in-transit issue resolution

  • Monitor and maintain proper equipment pool requirements @ DC and Plant locations

  • Monthly/Daily reporting of shipment metrics/statuses where applicable

  • Attendance and active participation as Transportation representation in Month End and Quarter End service meetings.

  • Perform analytics and deliver insights derived from system data specific to On Time Shipping patterns to include Root Cause research for issue resolution.

  • Suggest improvements to current work processes

  • Create and update process flow maps and standard operating procedures based on input from individuals and first-hand observation of the process

  • Work cross-departmentally to resolve problems

  • Identify and analyze root cause of problems and develop/execute action plans to mitigate

  • Lend visible support to projects, goals, and change management

  • Maintain high level of organization

.Application Pre-Requisites:

Special Skills Required:

  • Deep knowledge of working with big data, data mining, excel sheets, Pivot tables, data analyses, also experience working with SAP and web base applications

  • Intermediate knowledge of Incoterms and end to end supply chain

  • Intermediate understanding of Freight Terms, modes of shipping, and shipping documentation to include but not limited to:

  • Bills of Lading

  • Packing Lists

  • MOS (Memorandum of Shipments)

  • Hazardous Declarations

  • Pallet Placards

  • Commercial and Custom Invoices

  • Leadership, ownership and Project Management skills (planning, organizing and resource allocation)

  • Strong analytical, reasoning and problem solving skills

  • Functional ability in WMS systems such as DHL's PKMS, Manhattan system

  • Exposure to Transportation Management Systems

  • SAP literacy, exposure and prior knowledge a plus

  • Previous experience in import/export roles a plus (Transportation, Order Management, Customs experience beneficial)

  • Ability to define problems, collect data, establish facts and draw valid conclusions

Education/Experience:

  • BA/BS from an accredited college or university

  • Experience of 3 years or greater in an operational, Customer Service or Distribution center role, preferably in transportation or logistics.

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Logistics Analyst

Expired Job

Coty