Local Business Manager | Olympic Corrections Center

Local Business Manger (LBM)

Full Time | Permanent | WMS Band 2

Location: Olympic Corrections Center | Forks, WA

Salary Range: $102,720 Annually

This position may be eligible for part time telework upon a conversation with the supervisor, after a minimum of 6 months training.

This position will be open until a desired candidate pool has been established. The first review of applications will occur on May 6, 2024. It is advised for interested candidates to submit application materials as soon as possible.

The Olympic Peninsula is a large arm of land in western Washington that lies across Puget Sound from Seattle and contains Olympic National Park. Just west of the Olympic Peninsula, the Olympic Corrections Center (OCC) sits nestled in the coastal mountain foothills between the Quinault and Hoh Rainforests. Mount Olympus stands as a sentinel, shadowing the eastern forest land.

The Washington State Department of Corrections is seeking an innovative, detail oriented and motivated individual to join the Employee & Business Support Services Administration at OCC as the Local Business Manager (LBM)! The goal of the LBM is to utilize collaborative skills and efforts to work with DOC HQ, Business Services and OCC Leadership, forming a dynamic team of professionals that work together to ensure all business and warehouse operations are met in conjunction with DOC Values and Strategic Goals.

The LBM is responsible for developing the budget, budget projections, providing fiscal analysis and advice to the Operational Leaders such as Superintendents, and Health Care Managers.  You will contribute to the organization's mission by providing access to adequate financial data, by developing the operating and local fund budgets, and managing the business and warehousing operations.

Through budget strategy and development, the candidate of choice will have a pervasive and direct effect upon facility operations.  Serving as the principal financial advisor to the Operational Leader the LBM provides input and technical support for a broad range of activities and initiatives.

LBM's are financial experts who provide advice and expertise to the Superintendent and other facility managers of budget development, expenditure management and reduction strategies.  This advice has significant and far-reaching effects on the facility and the overall budget variance of the agency.

OCC is a minimum custody facility whose practices show sustainable reductions in incarcerated individuals returning to prison while also enhancing security for the facility and safety for communities across Washington. If you are excited about the opportunity to work in one of the most stunning areas of Washington State and improve public safety by positively changing lives, we would love to see your application and connect with you!

Fun fact: Forks, WA, just outside the OCC, and the surrounding area provide you with an impressive array of recreational options to explore within the Northwest corner of the Pacific Northwest including hiking, fishing, whale watching, and more!

A completed application packet will include:

• A detailed resume

• A cover letter regarding your interest for this position with our agency

• Three professional references

We are looking for an individual who can contribute to the vision and mission of the agency, who shares our vision of public service, committed to an equitable and inclusive culture that fosters and inspires excellence, while promoting innovation, engagement, and safety, leading to better outcomes for our incarcerated population, our agency, and our community.

As a Local Business Manager, some of the tasks you may be responsible for performing are:

• Managing and administering a comprehensive program in accordance with agency policy, WACs, CBA, and laws which could look like:

• Consulting with appointing authorities, managers, staff, supervisors, and HR regarding complex issues by gathering and analyzing facts to develop options and solutions

• Developing new methods of viewing situations and approaching issues within ethical, legal and regulatory boundaries

• Exercising discretion and judgment when providing consultation and advice and applying skills and knowledge to different situations

• Providing accurate interpretation, verbally and in writing, of policies, regulations, rules, goods and services contracts and applicable collective bargaining agreement (CBA)

• Planning, coordinating and administering efficient and effective business services including:

• Consulting with Operational Leaders regarding business services and customer needs

• Serving as a liaison to Headquarters Business and Budget units, ensuring that necessary information flows in a timely manner

• Ensuring staff coordinate and collaborate with Headquarters Business Unit and subject experts as appropriate

• Developing local business and warehouse procedures and practices

• Identifying opportunities for efficiency and coordinate with Regional Business Manager as a means of sharing best practices

• Budget Development and Expenditure Management

• Prioritize, assign, and direct the work of business services staff promoting customer service.

• Provide direct supervision and leadership to business office, payroll, incarcerated individual banking, purchasing and warehouse staff as they provide support services to employees, incarcerated individuals and facility staff.

• Participates on teams, committees and task groups and ensures involvement of business staff members in same.

What we need (required qualifications):

• High school diploma or equivalent

• 5 years professional accounting experience

• 3 years supervisory or lead worker experience dealing with issues such as coaching, mentoring, training, and corrective action

• At least 18 quarter or 12 semester hours educational classes in accounting - to include Acct 1/201, Acct 2/202 and Governmental, auditing or budgeting

• Professional level experience providing consultation and direction on most complex issues and questions in the areas of ethics, budgeting, accounting, purchasing, warehousing, interpretation of statutes, rules and regulations

• Working knowledge of Microsoft Word and Excel in order to develop and/or maintain spreadsheets that includes, creating formulas and linking pages or workbooks

• Working knowledge of governmental accounting and budgeting

• Ability to coach and mentor others

• Working knowledge of the principles of procurement, delivery of goods, and warehousing

• Ability to work in a fast-paced and changing environment

What will make your application stand out (preferred qualifications): 

• Bachelor's degree in professional accounting, Business Management, or related field with 18 quarter or 12 semester hours educational classes in accounting - to include Acct1/201, Acct 2/202 and Governmental, auditing or budgeting from an accredited college or university whose accreditation is recognized by the U.S. Department of Education or the Council for Higher Education Accreditation (CHEA)

• Working knowledge of local fund accounting, including financial statements, bank reconciliation and budgeting

• Working knowledge of the principles of internal control

• Extensive working knowledge of Collective Bargaining Agreement articles related to compensation, leave and overtime

• Working knowledge of AFRS, Enterprise Reporting (Fastrack) or AFRS Toolbox, and ATLAS

Vision:  Working together for safer communities.

Mission:  Improving public safety by positively changing lives.

Our Commitment:  To operate a safe and humane corrections system and partner with others to transform lives for a better Washington.

DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, gender expression, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability.

IMPORTANT NOTES:

• Please include a minimum of three (3) professional references with your application. A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies.   If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates.

Please note:  Phone number AND email address are required for all professional references.

• A background check including criminal record history will be conducted prior to a new hire.  Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.

• Employees may work directly with or near incarcerated individuals in a potentially hazardous setting. Please consider this when deciding whether to apply.

• We are committed to maintaining a drug and alcohol-free work environment, and our employees are expected to comply with all state and federal laws. A pre-employment drug test may be administered as part of the selection process, and applicants who test positive for any controlled substances, will be disqualified from consideration.

• Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.

• Animal care projects are a common component of most Washington State prisons, including dog and cat programs. Applicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.

• Tuberculosis (TB) is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days from the date of hire.  When positive tests result, further information, testing and treatment will also be required. Employment is not contingent upon test results.

• Foreign equivalent degrees awarded outside the United States must have a credential evaluation report attached to your application. You may request the required evaluation/documentation from www.wes.org and www.aice-eval.org. Until this documentation is provided, you will not be selected to move forward in the hiring process.

Telework Details

This position may be allocated for telework. Work may be performed from your home or another offsite location within the state of Washington using a reliable internet or cellular hotspot service at that time.  Employees are expected to perform assigned duties in a safe manner, to take proper care all state-issued equipment, and maintain confidentiality of all information in possession while working offsite.  Employees will be required to commute to a Department of Corrections facility or field office as business requires, to potentially include components of the onboarding process. Some offices will have a "drop in" area available, however, a dedicated workspace within a DOC facility will not be provided.

What We Offer:

As an employee of the Department of Corrections, your work-life integration is a priority. Washington State employees are offered one of the most inclusive and competitive benefits packages in the nation.   Besides comprehensive family insurance for medical, dental, and vision, these perks also may include:

• Remote/telework/flexible schedules (depending on position)

• Up to 25 paid vacations days a year

• 8 hours of paid sick leave per month

• 12 paid holidays a year

• Generous retirement plan

• Flex Spending Accounts

• Dependent Care Assistance

• Deferred Compensation and so much more!

For questions about this recruitment, or to request reasonable accommodation in the application process, please email mackenzie.conley@doc1.wa.gov or call us at 509-630-9160. For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6388.