Loan Operations Loan Support Supervisor

Columbia Banking System, Inc. Wilsonville , OR 97070

Posted 2 months ago

POSITION SUMMARY

This position is responsible for supervising team responsible for various servicing and support functions related to loans. Primary responsibilities of the unit include loan accounting and reconciliation; payment processing; account maintenance; hazard insurance tracking; collateral tracking and collateral release in accordance with Columbia Bank loan policy and procedure; providing exemplary customer service and support to all branches and lending units.

RESPONSIBILITIES

  • Facilitate proper completion of loan support tasks within required time frames by working closely with Loan Support staff. Assess and distribute daily workload and assist when necessary to meet deadlines and minimize overtime, coordinating workflow to ensure a high level of customer service

  • Develop, review, recommend and implement loan support process improvements, procedures and technology to ensure efficiency in daily support operations

  • Ensure financial controls of loan system and staff by performing monthly reconciliation of all Loan Operations and Loan Servicing general ledger accounts, as well as daily balancing of specific accounts and loan control

  • Professionally communicate and provide assistance to lending and retail personnel by investigating and resolving complex operations problems and answering inquiries

  • Oversee the safekeeping of all loan/line documents, collateral documents and files; including the review and sign off on all paid collateral documents on behalf of the Bank

  • Monitor and manage the level of service provided to lending units, reporting to management on the results achieved monthly and taking corrective action when acceptable levels are not achieved. Compile statistics and prepare management reports related to the quantity and quality of work completed by the loan support unit

  • Assist in the assessment of proposals to contract with various third party vendors and provide input pertaining to the purchase of those services

  • Supervise assigned personnel by providing ongoing training and coaching; ensuring that the team is adequately staffed with qualified, well trained employees; model professional image and demeanor. Make recommendations to management concerning employment, performance reviews, promotions and terminations; identify and resolve routine personnel issues

  • Interact with Federal Bank Examiners, external audit firms, internal auditors, and various other agencies to provide assistance with research and inquiries

  • Maintain a thorough knowledge of commercial, consumer and residential loan processing systems working closely with loan system liaison to identify and resolve issues

  • Assume additional responsibilities as requested

All employees are responsible for internal controls in the performance of their assigned duties. Internal Control responsibilities are established in various policies, procedures, and documents, including the Code of Conduct.

MINIMUM JOB REQUIREMENTS

  • High School diploma or GED equivalent

  • Fluency in the English language

  • Solid functional knowledge of commercial and consumer loan servicing requirements, state and federal regulations, and bank policies and procedures

  • Embodiment of Columbia Bank's philosophy and core behaviors

  • Embodiment of Columbia Bank's spirit of customer service, professionalism, integrity, respect, contribution to the community and fun

  • Outstanding customer service skills characterized by a friendly and outgoing personality and desire to meet and exceed customer expectations for service and support

  • Ability to think critically and provide quick, appropriate solutions for customers

  • Ability to work effectively in a fast-paced and high volume environment while maintaining a high energy and enthusiastic approach to a broad range of customer needs

  • Ability to maintain a professional demeanor and appearance at all times that ensures appropriate and professional behavior and communication with customers and staff

  • Demonstrated effective time management skills are necessary along with the ability to multitask and consistently follow up in a timely and effective manner

  • Ability to be flexible and able to adapt quickly to change priorities and tasks

  • Ability to lead, empower, coach and mentor staff to their fullest potential

  • Must be a self-motivated and enthusiastic individual

  • Ability to create general correspondence and communicate effectively in verbal and written formats

  • Ability to work effectively as part of a team with an emphasis on coaching and mentoring staff

  • Solid knowledge of Microsoft Office products, math and computation skills

  • Ability to develop and maintain working knowledge of Columbia Bank policies, procedures, and systems

OUR CORE BEHAVIORS

  • Be Genuine. Conduct yourself in a consistent, honest and compassionate manner at all times.

  • Work Ethic. Be willing to go the extra mile for the customer, whether internal or external.

  • Influence. Be an active player in participating, building and contributing to service.

  • Continuous Learning. Commit to gaining knowledge, skills and experience on an ongoing basis in order to better serve the customer, increase personal satisfaction and improve Columbia Bank.

  • Team Play. We win together. Individuality is encouraged to advance and enrich the work of the team.

  • Problem Solving. Bring creative, problem-solving mentality to every situation. See alternatives, take initiative and assume responsibility for your actions.

  • Communication. Keep others informed and up-to-date. Actively listen and learn from each other.

  • Have a sense of community. We firmly believe that we're only as strong as the communities we serve. Your involvement is an important part of who we are.

PHYSICAL AND MENTAL REQUIREMENTS

  • Ability to sit at a computer monitor for extended periods of time

  • Ability to perform repetitive finger, hand, and arm movements

  • Ability to lift up to 15lbs

  • Ability to effectively discern information and formulate appropriate action

  • Ability to reach, squat, bend, and manually manipulate standard office equipment

Oregon


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Loan Operations Loan Support Supervisor

Columbia Banking System, Inc.