Litigation Secretary

Adams & Martin Group has partnered with a boutique law firm in Irvine specializing in construction law is seeking a skilled Litigation Secretary to join the team. The ideal candidate will be organized, detail-oriented, and capable of supporting a busy litigation practice.

Responsibilities: Manage case files from inception through resolution, ensuring accuracy and organization of all documents. Handle court filings and service in California state, federal, and appellate courts, with a strong understanding of e-filing procedures. Track deadlines, ensuring attorneys meet all court and client-imposed timelines.

Coordinate with clients, experts, and opposing counsel on case matters. Prepare and format legal documents, including pleadings, motions, subpoenas, discovery, and correspondence. Schedule and arrange depositions, hearings, and mediations, and assist with trial preparation.

Maintain attorney calendars, track case deadlines, and handle scheduling. Conduct basic case research as required. Qualifications: Minimum 5 years of experience as a Litigation Secretary in a law firm, with construction law experience preferred.

Strong knowledge of California court rules and filing procedures. Proficient in Microsoft Office Suite (Word, Excel, Outlook) and case management software. Excellent organizational and time management skills, with a keen eye for detail.

Professional communication skills and the ability to handle sensitive information with discretion. Ability to work both independently and as part of a team in a fast-paced environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status.

We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.