Litigation Legal Secretary

Practice Area Litigation Department

Date Posted May 14, 2024

Application Deadline Jun 14, 2024

ROGERS, AR

Kutak Rock LLP has an opening for a full time (37.5 hours per week) Legal Secretary in the litigation department of its Rogers office. The primary responsibility of this position is to provide secretarial support to multiple attorneys and be expected to work alongside a team of other staff members within the litigation department. Previous law firm work experience required.

This position is an in-office position, Monday

• Friday.

JOB SUMMARY

Kutak Rock LLP has an opening for a full time (37.5 hours per week) Legal Secretary in the litigation department of its Rogers office. The primary responsibility of this position is to provide secretarial support to multiple attorneys and be expected to work alongside a team of other staff members within the litigation department. Previous law firm work experience required.

This position is an in-office position, Monday

• Friday.

RESPONSIBILITIES

• Prepare, assemble, coordinate and proofread documents, firm standard letters, correspondence, and memorandum to firm format standards; using internal programs for document revision, clean-up, and comparison

• Utilize the firm's document management system and email integration management system for individual capacity and supported attorneys

• Generate, organize, copy, scan and maintain electronic and physical client files

• Accurately enter attorney time and expenses into the firm's timekeeping software; manage accounting deadlines of same

• Answer telephones and handles client matters (when appropriate) through telephone and email

• Scan documents and send/receive via email for attorneys

• Maintain attorney calendars by scheduling appointments for court appearances, conferences and meetings, including receiving court notifications and scheduling docket matters

• File pleadings with the various courts, including online filing systems

• Arrange business itineraries by coordinating travel reservations

• Assist with and maintain attorney continuing legal education records and bar association memberships

• Assist with other duties as assigned

QUALIFICATIONS: Skills & Abilities

• Ability to organize large quantities of information

• Ability to work well under the pressures of deadlines and prioritize assignments

• Ability to thrive on challenges of fast-paced environment

• Ability to work both collaboratively as part of a team and independently or unsupervised

• Strong attention to detail

• Knowledge of legal terminology and procedures

• Excellent spelling, grammar, and proofreading skills

• Excellent organizational, written and verbal communication skills

• Ability to handle documents and other information with confidentiality and discretion

• Excellent interpersonal skills with an aptitude to interface with attorneys, clients, staff, and firm visitors

• Proficiency in Microsoft Office suite of products, especially Excel and PowerPoint

QUALIFICATIONS: Education & Experience

• High School diploma (or equivalent) required; college degree given preference

• Experience in legal secretarial field required

• Litigation and trial preparation experience preferred

Benefits

Medical, Dental, Vision, Life, Dependent Life, Disability, and Accidental Death & Dismemberment insurance. Flexible Spending Plan. Health Savings Account. Profit-Sharing and 401(k) Retirement benefits. Paid Holidays and Paid-Time Off Plan. Employee Assistance Program. Tuition Reimbursement. Domestic Partner Benefits. Some of the foregoing benefits include Employer/Employee cost sharing.

Additional Information

Any offer of employment is contingent upon the successful completion of a background check.

About the Firm

Kutak Rock was formed in 1965 with a commitment to exceptional client service delivered with a collaborative, team-focused approach. Our founding charter commits the firm to "allow and encourage each individual within it to be a full person," and we strive to offer an exceptional professional environment, intellectually challenging and engaging work in multiple disciplines, competitive compensation and benefits, opportunities for training and career development. We are a leading national law firm with locations in 19 cities united by our common commitment to our core values of client service; integrity and fairness; innovation; and inclusiveness and diversity.

We are dedicated to the maintenance of a respectful, collegial, communicative, and equal opportunity workplace that encourages and rewards innovation and entrepreneurship. We measure our success not just on the basis of our revenues or our profits, but by the satisfaction we deliver for our clients and the health, engagement and loyalty of our people.