Litigation Legal Secretary

About Us Blank Rome is an Am Law 100 firm with 16 offices and nearly 750 attorneys who provide comprehensive legal and advocacy services to clients operating in the United States and around the world. Our professionals have built a reputation for their leading knowledge and experience across a spectrum of industries and are recognized for their commitment to pro bono work in their communities.

Since our inception in 1946, Blank Rome’s culture has been dedicated to providing top-level service to all of our clients and has been rooted in the strength of our diversity and inclusion initiatives. Our commitment to our core values and dedication to providing a supportive and inclusive work environment, allows the firm to attract and retain the brightest in the industry. Job Overview The ARC Resource Specialist virtually supports attorneys in delivering the highest level of service to internal and external clients.

As a contributing team member, the ARC Resource Specialist, is proactive in balancing multiple work demands, taking personal responsibility for the quality and timeliness of their own and the team’s work product, and maintaining client and firm confidentiality. The ARC Resource Specialist knows who the attorneys are, their personal preferences and work styles. The shift for this position is 10:30-7PM PT.

This role has a hybrid working arrangement. Potential candidates must live within commuting distance the Los Angeles office in Century City to be onsite 3 days per week. In this role, you will report to the Director of Support Services.

Essential Functions Create, edit, format and proofread documents, spreadsheets and presentations. Prepare legal documents for court filing and electronic filing. Promptly respond to attorney requests via written, verbal or electronic communication.

Effectively and efficiently manage work and information requests, including document management, scheduling and coordination of firm resources. Help attorneys and team members apply new technology to improve efficiency and quality of work product. Hands-off work with detailed instructions to team members to prevent any compromises in work product.

Smoothly handle multiple demands and shifting priorities across all firm offices. Maintain Extranet data and FTP sites for attorneys and clients. Perform other responsibilities as assigned.

Work additional hours as needed to fulfill job requirements. The above essential functions represent the general nature and level of responsibilities for this position and is not intended to be an all-inclusive list. The firm may modify and amend any job description at any time in its sole discretion.

Skills/Qualifications 7 years of legal secretarial and customer service experience. Notary Public preferred. Strong communication skills (verbal and written) with the ability to develop positive working relationships (in-person and virtually). Meticulous attention to detail and accuracy.

Ability to manage multiple tasks with effective organizational skills. Proven problem solving, critical thinking, and decision-making skills. Unquestioned integrity and professionalism.

Ability to communicate respectfully. Ability to provide support to attorneys virtually. Ability to work under pressure and deliver accurate results.

Ability to process and receive detailed instructions and information through oral and written communication. Proficient in Microsoft Suite (Word, Excel, Outlook, Teams). General Expectations Promote positive work habits, including effective and timely communication, teamwork, and demonstrating respect for colleagues. Contribute to providing the highest quality of service to internal and external clients.

Take appropriate initiative and ownership of job responsibilities while ensuring the assignments/job duties are performed successfully and on time. Understand and abide by firm policies and embrace firm values. Ability to maintain regular attendance and work regularly scheduled hours.

Ability to sit for long periods of time, type, and handle light lifting (files, copy paper, etc.) in a professional office environment. Comply with safe work practices including compliance with the firm’s COVID-19 policies and safety measures. Compensation The salary range for this role in California is $75,000 - $95,000.

Positions outside of California will be subject to salary ranges specific to the market for that particular geographic location. Actual salaries will vary depending upon various factors, including relevant experience and skillset. The salary range listed is just one component of Blank Rome’s total compensation package for employees.

Other monetary rewards include annual discretionary bonuses based on performance and profit-sharing contributions based on eligibility and firm profitability. In addition, Blank Rome provides a comprehensive suite of benefits to promote health and financial security, including medical, dental, and vision insurance as well as life, accident, and disability insurance plans. The firm also provides the opportunity to participate in 401(k) retirement benefits, commuter benefits, and well-being programs.

EEO Statement Blank Rome is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, religion, sexual orientation, gender, gender identity or expression, national origin, citizenship status, age, disability, genetic information, or any other status protected by law. Our core values of respect for the individual, the community, and the law are clearly demonstrated in our ability to recruit and develop a diverse group of exceptionally talented attorneys and professional staff who enable us to best serve our clients and our communities.