Limited Term AES Program Coordinator

Position Title Limited Term AES Program Coordinator Position Classification Staff Employment Type Full-Time Benefits Full Time Benefitted Department Adult Education Services Summary

Provides coordination and assistance in the planning, development, implementation, and management of the department's student intake, advising, and orientation processes, including data entry and testing processes.

Duties

• Assists as the primary point of contact on matters of the department or program. Provides support to the department and supervisor for all activities and projects. Assists with department logistics.

• Screens telephone calls, incoming mail, and visitors for the department or program. Initiates, composes, and types a variety of internal and external correspondence and memos as needed within delegated authority.

• Serves as the program's data technician by entering and maintaining student intake information, managing student physical and digital files, and ensuring data integrity and consistency with program, state, and federal policies and regulations.

• Works with department representatives as necessary to facilitate and expedite the efficient flow of documentation and data entry to ensure efficient student onboarding.

• Plans and coordinates departmental or program data and file audits to ensure compliance with university, state, and federal requirements. Responsible for file maintenance in the department including filing and/or electronic filing, organizing, retrieving documents for audits, etc.

• Maintains confidential files and records of division information. Collects, compiles, and prepares materials, statistics, and documents for annual strategic planning sessions. Assists in preparation of paper, electronic documents, and communications. Reviews documents and electronic resources, as per department activities or needs, including but not limited to advising needs. Understands and refers students to correct program staff for assistance. Assists in maintaining student advising files, either electronic or hard copy, as needed.

• Serves as the testing coordinator for the program, including entering students into the testing management systems, generating test codes for students, scheduling pre- and post-testing sessions, and proctoring test sessions or identifying program staff to serve as proctors when needed.

• Creates, maintains, and purges specified data files and logs as required. Makes individual and/or mass corrections, modifications, and/or updates to data in files, as appropriate.

• Provides a broad range of administrative and supervisory functions. Supervises assigned staff in accordance with WNMU personnel practices including recruitment, training, performance evaluation, guidance, etc. Participates in the process of ongoing personal and professional development. Maintains comprehensive communication among all contacts (internal and external). Models professional standards and ethics in accordance with WNMU philosophy.

• Performs other duties as assigned.

Education/Background

High school diploma or GED with 2 years of experience in office setting required; Associate degree preferred. Must demonstrate ability to work with Microsoft Office (Word, Excel, Outlook) and database management systems. Bilingual (Spanish) preferred.

Job Knowledge

Working knowledge of basic office functions. Highly organized and able to work on multiple projects simultaneously. Skill in researching, compiling, and preparing reports and related information. Must be knowledgeable of university policies and procedures, and state and federal laws and regulations that apply to University processes. Must be sensitive to cultural differences within the University and community.

Working Conditions/ Physical Demands (With or Without Accommodations)

Normal office environment. May travel some within the community when needed. May be required to lift normal office equipment and materials. Visual acuity to read information from computer screens, forms and other printed materials and information. Able to speak (enunciate) clearly in conversation and general communication. Hearing ability for verbal communication/ conversation/responses via telephone, telephone systems, and face-to-face interactions. Manual dexterity for typing, writing, standing and reaching, flexibility, body movement for bending, crouching, walking, kneeling and prolonged sitting. May be required to work additional hours or days depending on circumstances.

Other Requirements Location Silver City Salary Range $35,568 Advertising Summary

Supplemental Questions

Required fields are indicated with an asterisk (*).

• What is the highest level of education attained?

• GED

• High School Diploma

• Associates Degree

• Bachelors Degree

• Masters Degree

• PHD

• How many years of experience do you have working in an office setting?

• 0-2 years

• 2-3 years

• 3-4 years

• 4-5 years

• 5+ years

Documents Needed to Apply

Required Documents

• Resume/CV

Optional Documents

• Cover Letter

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