Licensing Specialist

Job Posting

As the Licensing Specialist for Fairway Independent Mortgage Corporation, you will use your knowledge of state and federal licensing requirements to ensure Fairway employees are appropriately licensed.

What you will do:

• Ensure documentation is properly provided and maintained according to each state and/or agency's rules and regulations.

• Monitor NMLS (Nationwide Multistate Licensing System and Registry) for review of company, branch, and individual filings or items that may require additional information

• Confirm that the transition request in NMLS is within the corresponding state and their guidelines

• Communicate with internal departments when processing changes or submitting new filings within the NMLS system to ensure proper notification

• Assist in remaining compliant regarding access to products offered, loan inputting, marketing, etc.

• Ensure new applicants provide correct information according to the state-specific or general requirements including, but not limited to: proper registration directly through the state or 3rd party site for background processing, completion of education requirements for obtaining licensing, updating of company bond to show addition of licensee, etc.

• Monitor internal notifications for terminations, residential and branch changes of licensed employees and coordinate with various departments to confirm/prevent SAFE ACT violations

• Handles deactivation of individual licenses by providing accurate and complete documentation and information needed to remain active and compliant

• Uses 3rd party government sites and/or internal departments to obtain documentation and information needed to register and maintain company and branch licenses with the Secretary of State, county, and city offices

• Assists the Legal and Compliance teams in obtaining any documentation required for all corporate filings, including Certificates of Good Standing, Certificates of Authority, and Fictitious Names/DBA applications

• Research and provide information to teams of individuals to identify and/or confirm licensing profiles and match those to a branch while adhering to state-specific requirements

• Assist with inquiries regarding licenses for new and retention of current licenses

• Coordinate with outside vendors to assist with scheduling of Continuing Education needed to maintain active license status and monitor NMLS to ensure state-specific requirements have been met and renewals are processed properly according to the state guidelines

What we are looking for:

• 3+ years of related experience

• Experience with NMLS preferred

• Experience with Encompass preferred

• Experience working in an office within the service industry, real estate settlement industry, preferred

• Demonstrated experience with high-volume data entry

• Demonstrated experience in attention to detail, written and oral communication, organization and multi-tasking, working in a team environment adhering to strict deadlines

• Demonstrated experience working in a fast-paced and changing environment

What Fairway can offer YOU!

• Competitive compensation

• Benefits include medical and dental insurance.

• Life and Disability insurance

• Matching 401k

• Employee Stock Ownership Plan

• Paid Time Off plus company-paid holidays

• Employee discounts for wellness, pet insurance, auto and homeowner's insurance, and more!

At Fairway, we are committed to cultivating, fostering, and preserving a culture of diversity, equity, inclusion, and belonging. We do this with dialogue and advocacy through voluntary employee-led resource groups and corporate-sponsored events. We strive to attract, recruit, hire, develop, and retain the very best employees at all levels. Fairway is committed to embracing talent and supporting a culture of inclusivity, reflective of Fairway's Core Values.

Fairway is an equal opportunity employer & is committed to equal treatment and opportunity in all aspects of recruitment, selection, and employment without regard to gender, race, religion, national origin, ethnicity, disability, gender identity/expression, sexual orientation, veteran or military status, or any other category protected under the law.

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