Licensing Coordinator

Who We Are

OWL Services is the premier sales, installation, program management and service provider to retail, commercial, fleet, aviation and marine, and emergency power generation companies across the U.S.

With 33 offices and distribution centers and more than 1,400 field service professionals, OWL delivers on a service platform that includes construction, compliance and testing, maintenance and repair, modernization and re-imaging, and EV charging solutions to keep businesses and people moving 24 hours a day, 7 days a week, 365 days a year.

OWL Services' companies have received numerous awards over the years for exemplary customer service. Most recently it was the recipient of EVgo's Deployment Excellence Award in its first-ever class of awardees in the National EV Charging Recognition Program.

Come join us! For more information visit OWLServices.com and follow us on LinkedIn.

The Role

The Licensing Specialist is responsible for researching, data collection, and maintaining compliance for the licensing process. This includes jurisdictions across the United States.  This position will also manage other company-required documents to assure compliance, including insurance ACORD forms.

Responsibilities

The essential functions include, but are not limited to the following:

• Timely research and preparation of applications of licenses for various jurisdictions serving authorities, internal departments, and customers throughout the US.

• Prepare application paperwork and submit as needed, both online and mailings. This includes payments.

• Assist in coordination with license/permit authorities, internal departments and for clients to fit our business needs, ensure timely collection of supporting documents.

• Track licenses required to operate in jurisdiction and for renewals.

• Run reports to ensure that all available licenses are in the appropriate status and step in the approval process.

• Coordinate with construction and project teams to ensure proper close-out of projects and follow-up on final inspections, punch lists and applicable refunds.

• Communicate with municipalities about deficiencies that need to be resolved.

• Review certifications of insurance for jurisdictions including special forms

• Coordinate contract project bonding (bid bonds, payment & performance bonds, labor & material bonds, guarantee bonds), maintain a schedule and run reports to monitor renewals and a consent of surety where needed for close out.

• Maintain a knowledge base of pre and post project submittal documentation obtained from vendors (MSDS sheets, tank charts, O&M manuals, etc.)

• Perform other duties as assigned.

Minimum Qualifications

• High School diploma or equivalent

• Able to be adaptable and resourceful

• Strong attention to detail

• Two plus years working in an office environment, or one plus years working with municipalities or in a licensing capacity

• Technology proficient including Microsoft 360

• Licensing and permitting experience a plus

• Insurance related duties a plus (able to read an ACORD 25)

• Experience with third-party prequalification hosts a plus (ISN, Avetta)

• Strong interpersonal communication and problem-solving experience

Compensation and Benefits

• 10 Paid Holidays

• Flexible Time Off

• 401(k) Company Match

• Health, Dental, and Vision Insurance

• HSA and FSA

• Disability & Occupational Accident Insurance

• Company-Paid Life Insurance Policy

• Employee Assistance Program (EAP)

• World-class paid training program for you to learn the skills for long term career success.

Requisition # 2302

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OWL Services is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.