Library Specialist - Electronic Resources And Interlibrary Loan

Nevada State University appreciates your interest in employment. To ensure your application process runs smoothly, we ask that you keep in mind the following when completing your application:

• The required documents are listed below on the posting. Your application may not be considered if you do not attach the required documents.

• Draft applications are saved automatically and can be accessed through your candidate home account. Completed applications must be submitted prior to the close of the recruitment. Once a recruitment has closed, applications will no longer be accepted.

• Please note, recruitment will close without notice when a hiring decision has been made.

If you need assistance or have questions regarding the application process, please contact the Human Resources department at (702) 992-2320 or apply@nevadastate.edu.

Job Description

The University Library at Nevada State University is seeking applications for the position of Library Specialist - Electronic Resources and Interlibrary Loan. Reporting directly to the Dean of the Library, the ideal candidate will contribute to a forward-thinking team committed to redefining the role of the university library. The Specialist ensures the accessibility, affordability, and effective management of library resources and services. This role is expected to oversee electronic resources holdings, manage interlibrary loan and resource sharing, manage cataloging and metadata, support textbook affordability initiatives, and handle rotational assignments such as service desk management and accounting processes.

Nevada State supports flexible working options as outlined in the university's Alternative Work Arrangement Policy. Library team members typically telecommute two days per week.

About the University Library

As the pioneering all-digital academic library in Nevada, the Nevada State University Library is dedicated to enhancing educational outcomes for the university's student body. Operating within a dynamic, collaborative, and project-driven environment, the library team strives to create tangible improvements in the lives of our stakeholders. Nationally renowned, the library team sets a benchmark for excellence:

• Recipient of the 2020 Excellence in Academic Libraries Award from the Association of College & Research Libraries. Nevada State is the first Hispanic-Serving Institution recipient in the Baccalaureate Category and only the second public institution to be recognized in the award's 21-year history. Previous recipients include Amherst College, Carleton College, Grinnell College, Swarthmore College, and Wellesley College.

• Recognized with a Northwest Commission on Colleges and Universities (NWCCU) unit commendation for mission fulfillment during the University's Mission Fulfillment and Sustainability Evaluation. The regional accrediting bodies' highest unit commendation.

• Leading Campuswide Student Satisfaction Ratings. 97% of students selected "satisfied" or "highly satisfied" as their library satisfaction rating in the 2024 campuswide satisfaction survey.

Diversity and Inclusion Statement:

Nevada State University, a four-year Minority Serving public institution with a statewide mission, is dedicated to excellence in teaching and learning and committed to the advancement of a diverse and largely under-served student population. Designated a Hispanic Serving (HSI) and Asian American Native American Pacific Islander Institution (AANAPI), Nevada State is a university where teaching and student support are valued above all else.

A majority of our students are first generation, racial/ethnic minorities, parents, and/or returning students, of which 45% are Hispanic, 12% are Asian/Pacific Islander, 11% are Black/African American, 25% are White, and 7% are multiracial.

We celebrate the storied backgrounds of our campus community. We operate with a shared commitment to represent and serve the diverse population of Nevada and to encourage the exchange of ideas that respects and honors the lived experiences of our students, staff, and faculty. We foster a culture of inclusive excellence so our members can live authentically, fully engage, and flourish. In order to strengthen the university and progress its mission, the university dedicates itself to intentional and ongoing reflection to meeting the evolving needs of Nevada State University, the surrounding communities, and the State of Nevada.

We seek applicants who are passionate about working with this promising student population and collaborating with faculty and staff across departments to make a lasting impact in developing our institution and our community.

We encourage you to highlight your background in fostering an inclusive campus culture and supporting the success of students who are historically underrepresented in higher education.

Primary Responsibilities:

Electronic Resources and Holdings Management

• Manages the workflows for importing batch records from various sources including outsourced cataloging vendors, OCLC WorldShare, and other vendors, in coordination with the Electronic Resources Librarian.

• Applies customer service expertise to communicate with publishers, vendors, and users to resolve access problems to electronic resources.

• Performs technical troubleshooting requiring the knowledge of content platforms, web services, and applications.

• Identifies more complex problems and refers them to the Dean of the Library, the Electronic Resources Librarian, or to ITS personnel as appropriate.

• Keeps abreast of changes in electronic resource platforms, URLs, and other changes.

• Applies necessary changes to effectively update and maintain user access.

Interlibrary Loan and Resource Sharing Management

• Reviews, documents, analyzes, and evaluates activities, workflows, and policies to establish priorities and assess the effectiveness of Interlibrary Loan services.

• Manages the interlibrary borrowing and lending request process using various online systems and responds to patron queries.

• Verifies citation and location information for materials using both electronic and print sources.

• Develops and maintains knowledge of request methods, holdings, and relevant delivery arrangements as they apply to specific user groups.

• Communicate policies and procedures to users; creates resource sharing documentation.

Cataloging and Metadata Management

• Manages the selection of bibliographic records for library materials in a variety of formats, using judgment to select the best available bibliographic record; search WorldCat through OCLC WorldShare Record Manager; verify bibliographic details.

• Manages the physical processing of new library materials, added copies and volumes, replacements, and rebound materials: assigning, printing, and affixing correct identifiers and labels.

• Manages a variety of collection maintenance tasks: withdrawal of outdated library materials; transfer library materials as needed; prep materials for cataloging; supports inventory control and maintains accountability for anatomical models and computer equipment; responsible for maintaining statistical records of materials added and withdrawn and supplies for cataloging and processing.

• Performs minor repairs and in-house binding.

• Streamlines processes for metadata cleanup and provides support for metadata transformation using remediation tools such as MarcEdit.

Textbook Affordability Management

• Manages the discovery and adoption of library-licensed ebooks as required textbooks in Nevada State course sections.

• Manages and maintains a sustainable workflow for capturing textbook affordability conversions and metrics.

Rotational Assignments: Service Desk Management, Oversee Accounting Processes

• In the absence of primary staff member/s, oversees service desk management and accounting processes.

Training and Professional Development

• Engages proactively in professional training opportunities, departmental meetings, functions, and events.

• Continuously updates and enhances knowledge and skills in both primary and backup responsibilities.

• Recognizes areas for improvement and pursues targeted solutions to strengthen skills with appropriate guidance.

Required Qualifications:

• Bachelor's degree.

• Excellent oral and written communication skills.

• Proven experience in quickly learning new skills and technologies.

• Strong customer service orientation.

• Ability to establish and maintain positive working relationships.

• Eligibility to work in the United States without sponsorship (Nevada State does not sponsor employment-related visas).

Please note: Applicants must meet the posted minimum qualifications at the time of application in order to be considered for the position.

Preferred Qualifications:

• Recent relevant library experience, especially in electronic resources management, interlibrary loan management, or cataloging and metadata management.

Salary & Benefits

Budgeted salary range for this position is $55,500-$56,000. Nevada State University offers excellent benefits, including 17.50% retirement match, 24 annual leave days, beginning balance of 30 sick leave days, 12 paid holidays, and three health insurance plans that can be supplemented with flexible spending accounts or health savings accounts. Tuition discounts are available at Nevada System of Higher Education (NSHE) schools for employees, spouses, domestic partners, and dependents.

This Posting is Open Until Filled

Qualified individuals are encouraged to apply immediately. Lists of eligible candidates will be established and hiring may occur early in the recruiting process. Recruitment will close without notice when a hiring decision has been made.

Review of applications will begin on September 12, 2024, and continue until the position is filled.

Special Instructions for Internal NSHE Applicants

Nevada State University employees or employees within the Nevada System of Higher Education (NSHE, UNLV, UNR, NSU, CSN, TMCC, WNC, GBC, or DRI) MUST use the "Browse Jobs" process within Workday to find and apply for jobs at Nevada State and other NSHE Institutions. Once you log into Workday, type "Browse Jobs" in the search box which will navigate to the internal job posting site.

If you complete an application outside of the internal application process, your application will be returned and you will have to reapply as an internal applicant which may delay your application.

Exempt

Yes

Full-Time Equivalent

100.0%

Required Attachment(s)

Please note, once you submit your application the only attachment(s) viewable to you will be the attachment(s) to the resume/CV section of the application. Any additional required attachment(s) to the cover letter, references, additional documents sections of the application, will not be viewable to you after you submit your application. All uploaded attachment(s) will be on the application for the committee to review. To request updates to attachments, prior to the committee review of applications, please contact the candidate helpdesk at apply@nevadastate.edu.

Please upload the following documents:

• Detailed CV or resume listing relevant qualifications and experience;

• Cover letter detailing how your experience matches the qualifications;

• Names and contact information of three references, at least one of whom must be a current or former supervisor.

Applications that do not include the required uploaded documents may not be considered.

Posting Close Date

Note to Applicant

Applicants should fully describe their qualifications and experience with specific reference to each of the minimum and preferred qualifications in their cover letter. The search committee will use this information during the initial review of application materials.

References will be contacted at the appropriate phase of the recruitment process.

This position may require a criminal background check to be conducted on the candidate(s) selected for hire.

As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.

Nevada State University does not currently sponsor Visas, all applicants must be eligible to work in the United States without sponsorship.

Nevada State University