Library Services Supervisor

Description

This recruitment is open until filled.

The first review of applications is anticipated to occur on or around April 18, 2024, and subsequent reviews may be conducted until sufficient applications are received to meet business needs. Early submissions are encouraged.

This class is the fifth level in a six-level Library Series devoted to providing public library services. An incumbent provides direction and supervision . As assigned, work may include overseeing any functions done within the library; providing customer service; working with other City departments regarding returned checks, and records retention; overseeing proctors and security to enforce the library's code of conduct; serving as a liaison with facilities maintenance for work orders and with vendors/technicians for building issues; and overseeing Library programs.

WHAT YOU'LL DO:

• Oversees Circulation Department and Technical Services Departments and teams

• Collection Management

• Statistics

• Security Committees

• Facility requests, maintenance, and space use

• Website and electronic databases

• Extra help worker coordinator

DISTINGUISHING CHARACTERISTICS:

This classification is distinguished from the Librarian, Senior in that it is responsible for overseeing all circulation desk functions and assigned library programs and providing direct supervision of staff.

PAYROLL CLASSIFICATION TITLE: Library Services Supervisor

SUPERVISION EXERCISED / SUPERVISION RECEIVED:

Incumbents supervise paraprofessional and support staff including conducting performance evaluations, coordinating training, and implementing hiring, discipline and termination procedures. Receives general supervision and is expected to prioritize work to meet deadlines and to keep the supervisor informed of issues that would impact achievement of a deadline, organizational policy or procedure or in consideration of risk management.

WORK SCHEDULE:

The normal work week is Monday through Thursday and every other Saturday as assigned. Hours may include some evenings and/or nights. This position may be required to work additional hours in response to peaks in workloads and changes in department needs.

Essential Functions

This class specification represents only the core areas of responsibilities; specific position assignments will vary depending on the needs of the Department.

Supervises staff including conducting performance evaluations, coordinating training, and implementing hiring, discipline and termination procedures.

Oversees department functions including setup, ensuring desk and program staffing coverage, monitoring application availability, daily revenue accounting and ensuring the adherence with library policies and procedures.

Oversees workflow of multiple library departments; provides support to senior librarians; works with marketing library materials and processes; establishes and maintains community partnerships;

Responds to escalated customer service issues and provides resolution; coordinates with and provides support to other City departments; works with vendors; monitors site security and building safety and addresses issues and incidents.

Oversees volunteer program, adult literacy program and homework center programs; communicates and monitors adherence with policies and procedures; provides guidance and coordination of resources.

Performs other duties of a similar nature and level as assigned.

Minimum Qualifications

EDUCATION:

Master's degree in library science from an ALA accredited program.

EXPERIENCE:

Five (5) years of public library experience, including 2 years of supervisory experience.

LICENSING/CERTIFICATIONS:

• Valid California Class C Driver's License with a satisfactory driving record.

OTHER REQUIREMENTS:

• Must be able to effectively communicate in English, both orally and in writing

General Information

APPLICATION PROCESS:

Submit NEOGOV/Government Jobs on-line application.

Complete and submit responses to the supplemental questions, if required.

Upload resume, cover letter, proof of degree (transcript), or other requested documents.

Your application may be rejected as incomplete if you do not include the relevant information in the online application and include the information only on the resume. Applications and/or Supplemental Questionnaires that state "see my resume" or "see my personnel file" are considered incomplete and will not be accepted. Cover letters and/or optional resumes are not accepted in lieu of a completed application.

The list of qualified candidates established from this recruitment may be used to fill other full-time, part-time, and temporary assignments. There is currently one (1) full-time vacancy within the Library Division of the Cultural and Community Services Department.

Selected candidate(s) must pass a thorough background investigation.

UNION MEMBERSHIP: Positions in this classification are represented by the Oxnard Mid Managers Association (OMMA).

NOTE: For most positions, the City of Oxnard relies on office automation (Microsoft Office/Google) and web-based enabled tools, therefore candidates must be proficient and comfortable with computer use to perform functions associated with on-going work.

Regular and reliable attendance, effective communication skills, and development of effective working relationships are requirements of all positions.

Employees are required to participate in the City's direct deposit plan and are paid on a bi-weekly basis.

This position requires a 12 month probationary period.

Pursuant to California Government Code Section 3100, all public employees are required to serve as disaster service workers subject to such disaster service activities as may be assigned to them.

EQUAL OPPORTUNITY: The City of Oxnard is an Equal Opportunity Employer and welcomes applications from all qualified applicants. We do not discriminate on the basis of race, color, religion, sex, national origin, age, marital status, medical condition, disability or sexual orientation.

REASONABLE ACCOMMODATION: The City of Oxnard makes reasonable accommodation for individuals/people with disabilities.

If you believe you require special arrangements to participate in the testing process, you must inform the Human Resources Department in writing no later than the filing date. Applicants who request such accommodation must document their request with an explanation of the type and extent of accommodation required.

LEGAL REQUIREMENT: On the first day of employment, new employees must provide proof of citizenship or documentation of legal right to work in the United States in compliance with the Immigration Reform and Control Act of 1986, as amended.

The City participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9. For more information on E-Verify, please contact DHS. 888-897-7781 dhs.gov/e-verify

If you have any questions regarding this recruitment, please contact Ashley Costello at (805) 200-5445, ashley.costello@oxnard.org.

NOTE: The provisions of this bulletin do not constitute an expressed or implied contract. Any provision contained in this bulletin may be modified or revoked without notice

Retirement Contributions:

New members (as defined by PEPRA), 2% @ 62; "Classic" members 2% @ 55. The employee will be required to pay a portion of their annual earnings toward their retirement. The City of Oxnard does not participate in social security.

Vacation/Annual Accrual Rates:

Leave accrual rates vary between 6.24 - 11.78 hours per pay period based on years of service.

Administrative Leave:

Management employees are not compensated for overtime worked. However, the department director may authorize up to 40 hours of administrative leave in one year.

Deferred Compensation:

The City contributes 1% to a deferred compensation program.

Bilingual Pay:

A regular full time employee may receive bilingual pay at the rate of $50.00-$100.00 bi-weekly depending on the Level the employee is required to provide bilingual services as determined by the City Manager or designee.

Health and Dental:

Employees can choose from a variety of medical plans provided by the City. The City's contribution to medical coverage is outlined below:

Level One

• For employees hired before January 1, 2023, the City contributes $1,543.00 per month toward medical insurance premiums and an additional $74.21 per month toward dental insurance premiums. Employees will receive cash back if the medical plan they choose is less than the City's monthly contribution of $1,543.00 per month.
  
  Employees who waive medical insurance will receive cash back in the amount $1,243.00 per month provided they provide proof of other qualifying coverage. Any unused dental premium monies are paid to the employee. If employees hired prior to January 1, 2023 make any changes to their health plan, they will be placed in level two.

Level Two

• For employees hired on or after January 1, 2023, the City will contribute $1,863.00 towards medical insurance premiums with no cash back. Employees who waive medical insurance will receive $500.00 per month cash back provided they show proof of other qualifying coverage. The City will continue to provide $74.21 per month towards dental insurance.

Holidays:

The City observes 12 holidays per year

Life Insurance:

City employees receive Basic Life Coverage ($5,000) + AD&D ($10,000) + 1 times annual salary 100% paid by the City. Employees also have the option to purchase additional insurance.

Tuition Reimbursement:

Full-time employees are eligible for 75% reimbursement for work related coursework up to a maximum of $5000 per fiscal year.