Library Facilities Manager

Salary: $83,878.85 - $125,818.85*

• Starting salary is dependent upon qualifications, but in most cases is no higher than the midpoint for range.

NATURE OF WORK:

Working collaboratively with and at the direction of the Library Director, manages the Library Maintenance Team and coordinates with City of Evanston Facilities & Fleet Management (FFM) and outside contractors in the maintenance, repair and construction of Library's facilities to support the programs and functions they contain. Work will be performed to ensure the facilities' efficient, safe, and cost effective long term utilization. Work shall be accomplished by means of best maintenance and construction practices in conformance with all applicable codes, ordinances, and regulations.

ESSENTIAL FUNCTIONS (Specific assignment will include some or all of the following):

• Plans facility maintenance and operational programs for two (2) Library sites

• Serves as the project manager for Library construction and maintenance projects completed by contractors and skilled City of Evanston staff. Oversees and inspects work performed by contractors and ensures recommended changes are made.

• Manages aspects of infrastructure operations and maintenance.This includes developing, implementing and overseeing a preventative maintenance program.

• Negotiates bids, requests for proposals, and contracts with third party workers in compliance with regulations.

• Addresses emergencies pertaining to the operation of Library buildings during non-work hours as required.

• Develops, proposes, and manages Library facilities operational and capital budgets. Makes necessary recommendations and adjustments to ensure facilities operations and projects stay within budget.

• Works with the City of Evanston's Bureau of Capital Planning and Engineering (CPE) and Facilities & Fleet Management (FFM) for coordinating capital improvement projects.

• Manages, tracks, and reports on the daily and seasonal preventive maintenance procedures, breakdown repairs, and/or replacements for Library facilities. Responsibilities include the interior and exterior of facilities and the following trades to perform repairs: carpentry, masonry, electrical, HVAC, and plumbing.

• Responsible for ensuring readiness for cleanliness and facility needs.

• Supports the implementation and ongoing management of the Computerized Maintenance Management Software for Library facilities. Monitors and updates locking system and Energy Management System (EMS).

• Using the City's Enterprise accounting software, requisitions or purchases services, materials, and equipment for facilities operations and capital improvement projects. Tracks and maintains records of all remodeling and capital projects.

• Responsible for receiving commodities purchased and monitoring vendor performance on managed projects.

• Provides safety and emergency preparedness response training for Library staff.

• Directs activities of skilled and semi-skilled Library workers in operating and maintaining Library facilities and equipment. Directs and monitors employees' activities and job performance.

• Provides immediate supervision to Library Maintenance staff employees. Sets and delegates day-to-day tasks to achieve operational objectives.

• Plans and conducts skill and safety training/programs, evaluates union personnel performance, and initiates any necessary disciplinary action.

• Motivates employees using human relations skills and encourages teamwork. Administers disciplinary action to employees, including oral and written reprimands. Participates in disciplinary processes for suspensions, demotions, and discharges by conducting investigations and making recommendations to the Library Director.

• Performs other duties as assigned.

MINIMUM REQUIREMENTS OF WORK:

• Must possess a high school diploma or GED with 10 years of experience or a Bachelor's degree with 5 years of experience in a related field.

• Must possess five (5) or more years of progressively responsible work experience in project and facility management or construction with journeyman qualifications in electrical, plumbing, masonry, carpentry, or HVAC.

• Must possess three (3) or more years of supervisory experience with projects or staff.

• Must possess a valid driver's license and a safe driving record.

• Knowledge, skills, and abilities in the following areas:

• Experience working in a housekeeping or custodial department.

• Thorough knowledge of OSHA standards and regulations.

• Thorough knowledge of safety best practices and procedures

• Familiarity with sustainability, green initiatives and/or LEED programs.

• Knowledge and use of personal computers including word processing and spreadsheet software.

• Ability to make sound judgment calls in a timely manner, multitask, and prioritize

• Ability to communicate effectively, both orally and in writing.

• Ability to lead and mentor a team, knowledge of supervisory practices

• Knowledge in the use of the following equipment: Pipe thawing equipment, rodding equipment, hydraulic pipe bender, saws, router, HVAC testing equipment, FREON, boiler chemicals, paints, solvents, drain cleaners, brominating tablets, degreasers, insect repellants and pesticides, cleaning solvents, computer, maps, blueprints, wiring diagrams, pressure gauges, valves, tape measure, and work order.

PHYSICAL REQUIREMENTS OF WORK:

The worker is subject to both inside and outside environmental conditions. Ability to work outside in ambient environmental conditions.

Medium to Heavy Work: Exerting up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects. Walking or standing to a significant degree is normally required.

Ability to perform manual labor including bending, stooping, climbing (stairs, scaffolding, ramps and poles), kneeling, crouching, reaching, handling and feeling.

SUPERVISION:

Work is performed under the direction of the Library Director. Employee is responsible for managing daily and seasonal preventive maintenance and repair procedures. Employee is also responsible for concurrently managing several capital construction projects. The scope and/or time constraints of the CIP projects may be of a larger nature, or shorter time duration such that they cannot be completed by in-house staff.

PUBLIC CONTACT:

The employee has significant contact with other department employees, supervisors, contractors, consultants, outside vendors and dealers to resolve problems and improve construction and maintenance methods.

SELECTION METHOD TYPE OF ELIGIBILITY LIST LIFE OF ELIGIBILITY LIST Structured Oral Interview

To apply for this position, please apply online at www.cityofevanston.org on or before the closing date.

Chosen candidates will be required to provide proof of licenses, certifications, and education required for this position. Candidates will also be subject to qualifying pre-employment processes, including medical examination, drug/alcohol screen, employment verification, and criminal background check.

The City of Evanston is an equal opportunity employer and ensures against discrimination in employment on the basis of a person's race, color, sex, age, religion, disability, national origin, ancestry, sexual orientation, marital status, parental status, military discharge status, source of income, housing status, or gender identity. The City of Evanston is also committed to accessibility for persons with disabilities. Any person needing mobility or communications access assistance should contact the Human Resources Division at 847-448-8204 (voice) or 847-866-5095 (TTY).