Library Assistant, Senior - Acquisitions, UW Libraries

The University of Wyoming is delighted to receive your interest in our vacant position! We strive to connect with qualified and uniquely talented individuals to join our campus community. We would love to hear how your experiences translate to this position, the University's Mission, Vison, and Values, and encourage you to submit an application today!

JOB TITLE:

Library Assistant, Senior Acquisitions - UW Libraries

PURPOSE:

This position uses a working knowledge of library science techniques and practices related to the workflows in the Resource Discovery and Management Division of the Libraries. Responsibilities include ordering library materials and adding the items to the library collections; performing preorder title searches to avoid duplication, receiving items and verifying for accuracy, loading records into the library catalog, approving and entering invoices in the library system, processing invoices for payment, resolving issues under the guidance of a library specialist or unit supervisor, and copy cataloging all formats of gifts and purchased materials.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Place orders for selected library materials with established vendors. Perform preorder searches in library management system to avoid duplication of materials. Determine the best vendor for replacements for damaged library materials.

• Receive vendor shipments, both physical and electronic. Verify physical item condition and match to invoices. Assist with verifying access to electronic books in the library management system.

• Enter approved invoices for one-time purchases and continuing resources in the library management system. Create procurement card purchases in various accounting systems, and post the invoices in the library management system. Transfer them to the accountant.

• Perform copy cataloging of purchased or donated library materials. Edit cataloging records to accurately reflect the items being cataloged, by applying associated rules and local and national standards. Process item withdrawals, call number errors, and transfers of materials.

• As assigned, research and resolve order issues by communicating with vendors and selectors.

• Assist with loading records, receiving, returning, and maintaining Popular Reading Collection titles in the library management system. Work with coordinator of the program to resolve problems and make changes.

• Assist with bulk record loading of items into the library management system for both new orders and updates to established ones.

• Create, revise, and update training manuals and documentation for tasks related to job duties. Assist with training others as assigned.

SUPPLEMENTAL FUNCTIONS:

• Participate in special projects as assigned.

• Cross-train in other units as needed.

COMPETENCIES:

• Adaptability (flexibility)

• Analysis/Problem Identification

• Judgment

• Quality Orientation

• Service Orientation

• Work Standards

REMOTE WORK ELIGIBILITY:

This position provides vital support to campus customers and requires the successful candidate be available to work on campus.

MINIMUM QUALIFICATIONS:

Education: Associate's degree or equivalent combination of work and experience

Experience: 1-year work-related experience in a library, office, or similar setting

Required licensure, certification, registration or other requirements: None

DESIRED QUALIFICATIONS:

• Experience entering and searching for information in a database

• Experience with MS Excel

• Demonstrated ability to learn new software and applications

• Experience using an integrated library system

• Basic knowledge of library filing and cataloging systems

• Excellent interpersonal skills

• Demonstrated attention to detail

REQUIRED MATERIALS:

Complete the online application and upload the following for a complete application: cover letter, resume or C.V. and contact information for four work-related references.

HIRING STATEMENT:

UW is an Affirmative Action/Equal Opportunity Educator and Employer (UW Reg 4-1). The University does not discriminate in employment or personnel practices on the basis of race, gender, religion, color, national origin, disability, age, protected veteran status, sexual orientation, gender identity, genetic information, creed, ancestry, political belief, pregnancy, or any other protected category or participation in any protected activity. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation to apply for a position, please call 307-766-2377 or email jobapps@uwyo.edu

ABOUT LARAMIE:

The University of Wyoming is located in Laramie, a town of 30,000 in the heart of the Rocky Mountain West. The state of Wyoming continues to invest in its university, helping to make it a leader in academics, research and outreach. The university has state-of-the-art facilities in many areas and the community provides the advantages of a major university.

Located in a high mountain valley near the Colorado border, Laramie offers both outstanding recreational opportunities and close proximity to Colorado's Front Range, a bustling group of metropolitan cities including Denver, Boulder, and Fort Collins. This beautiful mountain landscape offers outdoor enjoyment in all seasons, with over 300 days of sunshine annually. For more information about the region, please visit http://visitlaramie.org/