Library Administrative Assistant

The Library Administrative Assistant provides information assistance to all library patrons and assists in general library operations.

Position Reports to: Director of Library Services

Salary: $40,000-$42,000

Specific Responsibilities:

The Library Administrative Assistant shall be responsible for performing the following functions and activities:

• Performing first point of contact duties in greeting faculty, staff, students and the general public;

• Providing directory and informational assistance to library patrons;

• Demonstrating professional work habits and appearances, including maintaining a welcoming and professional atmosphere;

• Maintaining equipment, including copiers, printers, and scanners, ensuring toner and paper is replaced and supplies are always proactively stocked;

• Providing instruction on the use of all library equipment and assistive technology, written, electronically, and in-person;

• Hosting activities, events, and workshops in the library celebrating significant library and college-related historical events, stress relief activities, activities pertaining to student interest, and promoting public library resources;

• Creating fliers and promote activities, events, and workshops;

• Consistently seeking new and creative ideas for events and activities,

• Keeping library event TV monitor and online calendar up-to-date;

• Promptly shelving or re-shelving books and other materials;

• Recording patron statistics hourly and reporting notable trends in usage to director;

• Checking shelves to ensure books are neat and in proper order;

• Checking library materials in and out;

• Preparing and distributing overdue notices and library bills and forwarding due amounts to the business office;

• Interlibrary loan: locating requested materials, shipping them promptly, ensuring that borrowed materials are returned promptly, updating OCLC during breaks to reflect loaning periods, promptly updating patrons on request status, helping patrons find an alternate source for unfilled requests;

• Promptly ordering new textbooks to be held on reserve, removing reserves no longer in use, and notifying the assistant director as material status changes;

• Checking all library supplies weekly and ensuring all supplies are ordered in a proactive manner;

• Staying up-to-date on the use of all library resources and services offered;

• Assisting with the setup, cleanup, and coordination of all library events as needed;

• Co-managing all aspects of work-study and student interns in coordination with the director and assistant director including training, agreements, monitoring allotted hours, approving time, corrective action forms and counseling, and working with Financial Aid office to obtain adequate work-study student coverage;

• Regularly updating the physical and virtual Founder's Room including updating timeline photos and details with important events, working with the office of communications in locating, obtaining, and displaying important campus news, and ensuring videos are properly playing;

• Attending all department meetings, professional development activities, and other meetings as called by the president, provost, or director of library resources;

• Becoming familiar with all college policies and procedures and complying with these policies and procedures;

• Participating in college functions such as orientation, graduation, open houses, fundraising, and community relations;

• All other duties as assigned.

Library experience preferred but not required.

Beacon College is an Equal Opportunity Employer. Applicants are considered for employment and promotion without regard to race, age, sex, sexual orientation, gender history, marital status, family status and responsibility, political and religious conviction, impairment or pregnancy.