L&I Administrative Assistant 3

Our Mission: Keep Washington Safe and Working!

Our Values: Customer Focus, One L&I, Respect, Diversity, Equity and Inclusion, Learning and Growth, Reliability

Please Note:  The Salary listed above includes the 3% pay increase that goes into effect on July 1, 2024.

Please Note:  This is a project position that is currently expected to last a minimum of three years.

Job Highlights

Are you looking to put your highly developed planning and organization skills to work? Are you committed to providing high quality customer service?

Are you looking for your next challenge?  Develop what you already know and grow your skills to launch yourself into the next level of your career. The Department of Labor & Industries Workers Compensation Systems Modernization Project Office has an opportunity for a dynamic Administrative Assistant 3 to join our team.

In this role, you will support the Workers Compensation Systems Modernization (WCSM) project and serve as the primary administrative assistant to the WCSM Project Office.  You will lead in confidential administrative and secretarial matters, including calendaring, taking/distributing meeting minutes, and facilitation of weekly meetings.  You will serve as the WCSM liaison between external stakeholders and internal claims, IT, and customer business areas regarding coordination for project efforts.

This is an integral position for the WSCM Project and WCSM Project Office and is specifically connected to the agency's strategic goal #3, "Make it easy to do business with L&I" and our mission "To Keep Washington Safe and Working."

Who you are:

You are someone who has highly developed interpersonal skills proven by successfully working with individuals who have varying perspectives and diverse priorities.  You are highly organized and are able to coordinate and work on multiple tasks while remaining focused on priorities.  You are able to track assignments and deadlines to ensure results.

You desire to be a part of a strong customer focused team, work in an environment where you have a flexible work schedule and contribute to providing solutions.

Your critical thinking, attention to detail, and your ability to listen and authentically connect with others, all while remaining curious to learn and being flexible, will be assets in this position.

Why Work for us:

The WCSM Project Office is working towards the goal of successfully replacing and implementing the new workers' compensation computer system and streamlining our business process at Labor & Industries (L&I).

L&I has offices across the state to provide services to our customers where they live and work.  Our mission is to "Keep Washington Safe and Working."  L&I strives to support, develop, and provide opportunities for continued learning and growth to develop and retain our diverse workforce to achieve our mission, goals and values.

Some of what you'll do:

• Provide administrative support to program leadership to ensure coordination and completion of tasks and projects.

• Relay WCSM management and program leadership communications, assignments, status requests, reporting information or other information to staff.

• Attend weekly meetings as assigned and take/distribute meeting minutes in an efficient, complete manner, and within appropriate timeframes.

• Perform daily WCSM calendar and email management for managers.

• Maintain WCSM calendar, coordinate schedules, and prioritize meetings.

• Prepare necessary materials for meetings and projects, and provide administrative support to WCSM Project staff as necessary.

• Develop employee training programs/courses, visual aids, or other materials, schedule and conduct presentation and/or training.

• Reorganize and/or assign office spaces, modify workflow process to achieve efficient use of space, equipment, and personnel.

• Act as the Electronic Security Coordinator for project office; submit STARS requests to ensure program members have appropriate permissions/accesses needed to perform their jobs.

• And much more!

Required:

High school diploma or GED AND three (3) years of progressively responsible experience in office/clerical, secretarial, bookkeeping, accounting, or general administrative work.

Formal education may substitute year for year for experience.

Other required skills:

Knowledge of:  Office procedures and practices, business management practices, research methods and data collections, communication and correspondence practices, principles and practices of supervision.

Knowledge working with Microsoft suite.

Ability to: work independently, read, understand and interpret policies and procedures, develop written reports, work effectively with others, communicate effectively, both written and verbally.

Desired:

Ability to type 45+ WPMThings You Need To Know

State employees who meet the qualifications will become eligible for a generous retirement package at the end of the employee's career. Click on the "Benefits" tab to learn more.

At L&I, your voice matters. In addition, L&I is a diverse state agency dedicated to the safety and health and security of Washington's 3.3 million workers. Take a look at this brief video and learn more about why L&I is an employer of choice.

To help you maintain a proper work-life balance, teleworking is one of the work schedule options for this position. L&I also offers flexible custom work schedules. For positions where in-office work is necessary, the frequency of telework will be discussed with the supervisor of the position at the time of offer.

For this position, telework is permitted full-time with the expectation you may need to come into the office for team meetings on occasion based upon business needs. The assigned duty station for this position is Tumwater, Washington.

To receive more information on opportunities at L&I sign up for GovDelivery and select L&I job alerts.

Application process

We will contact the top candidates directly to interview for this position. Because we base the selection on information provided by you, it is in your best interest to identify the knowledge, skills, and abilities that address the required and desirable qualifications described in the announcement.

Please include the following documents with your application:

• A cover letter describing specific qualifications.
• A current resume detailing applicable experience and education.
• A list of at least three professional references with current telephone numbers.

Please do not attach or place any medical information (vaccination status included) within the application, resume, or cover letter. If you do, we will have to reject your application to safeguard others from receiving your confidential information. You will have to remove the confidential information before you can apply again.

Background Check Notice

Prior to a placement in this position, a background check, including criminal history record will be conducted. Information from your background check will not necessarily preclude employment but will be considered in determining your eligibility to perform the requirements of the position.

Other information

• For positions requiring travel, you must have a valid unrestricted driver's license and have insurance if driving a privately owned vehicle on state business.

• This position is represented by the Washington Federation of State Employees (WFSE).

• Candidates who are offered a job with L&I must possess work authorization that does not require sponsorship by the employer for a visa now or in the future.

• The Department of Labor & Industries complies with the employment eligibility verification requirements of the federal employment eligibility verification form, I-9. The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form on the first day of employment.

• Please note: L&I may use this announcement to fill multiple permanent and/or non-permanent positions.

Did You Know?

Washington is America's Top State to live, play, and work, according to U.S. News (2021). Join the L&I team and enjoy all the Evergreen State has to offer.

In addition to offering a positive balance between life and work, L&I provides one of the most competitive benefits packages in the nation. We also believe your voice matters.

We value our employees and their work-life balance by encouraging flexible schedules. L&I is a diverse state agency dedicated to the safety and health and security of Washington's 3 million workers.

Veterans Preference

Applicants wishing to claim Veterans Preference should attach to their application a copy of their DD-214 (Member 4 copy), NGB 22, or signed verification of service letter from the United States Department of Veterans Affairs. Please blackout any personally identifiable data such as Social Security numbers. For further information, contact L&I's Jobs@lni.wa.gov.

Diversity, Equity, and Inclusion Employer

L&I employees come from all walks of life. We strive to hire great people from a wide variety of backgrounds. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

We believe in the importance of recognizing the value each of us contribute to the success of the agency mission. Having a diverse workforce is this agency's greatest resource of strength and knowledge.

It is through the combination of talents and abilities that we can pursue finding effective measures to provide the best customer service. We are committed to building a diverse and inclusive workplace for everyone and we strongly mean everyone.

The State of Washington is an equal opportunity employer. Persons with a disability who need an accommodation in the application process or testing process, or those needing this announcement in an alternative format, may call 360-902-5700. TTY users should first call 711 to access the Washington Relay Service.

You are welcome to include the name and pronoun you would like to be referred to in your materials and we will honor this as you interact with our award-winning diverse and inclusive organization.

For more Information

If you have any questions regarding this job posting, program, or the agency, please contact Angela Laramie at lari235@lni.wa.gov.