Legislative Aide

General Information

1112 Manatee Ave W., Bradenton, FL 34205

Hours: 8:00 am

• 5:00 pm with flexibility

Pay Grade: 3

This is an advanced and highly responsible administrative, technical and analytical work for the Chief of Staff. An Employee in this classification perform a wide variety of complex tasks requiring initiative, independent judgement and extensive working knowledge of the Chief of Staffs projects. Duties include researching rules, regulations and policies for the Chief of Staff and their departments. Emphasis is placed on relieving the official of administrative detail and work entails dealing with political, confidential and sensitive issues requiring a high degree of discretion and tact involving continual inter-departmental relations and extensive public contact. This classification is distinguished from the lower-level executive assistant role due to more advanced levels in scope of work, complexity, responsibility, and autonomy. This position reports directly to the Chief of Staff.

Note: This position has been designated by the Manatee County Commission as serving at the will and pleasure of the County Administrator. Employees so designated may be terminated at any time with or without cause.

Working Conditions

Indoor/Outdoor situation; high noise environment while performing certain responsibilities. Lifting equipment up to 25 lbs. alone; up to 50 lbs. with assistance.

Job Description

Essential Functions

These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position.

Manages the Chief of Staff's Office

Interfaces with constitutional officers, the general public, other staff members and other government and community agencies.

Attends Commission meetings, special events, forums, and other advisory committees and meetings.

Plans, creates, and coordinates special events at the direction of the Chief of Staff.

Researches and monitors issues.

Reviews and summarizes memos, agendas, news articles, reports, and other communications in order to brief the Chief of Staff regarding content relevant to the County business.

Gathers source materials for articles or speeches and assists in drafting and proofreading letters, confidential papers, memos, newsletters, speeches and articles, composes letters and memoranda for the Chief of Staff's signature.

Coordinates and schedules meetings and appointments for the Chief of Staff and makes travel arrangements as necessary.

Routes mail to proper department and responds to routine correspondence, annotates, and delivers non-routine correspondence to the Chief of Staff.

Maintains files and records for the Chief of Staff's office.

Prepares a variety of routine and special reports from source material in files, and confidential materials.

Coordinates presentations for proclamations.

Performs other related work (including weather or extreme emergency duties) as required.

Minimum Qualifications

Graduation from an accredited college or university with a bachelor's degree in Public Administration, Political Science, Business or related field.

Two (2) years of administrative experience.

Valid driver's license required with valid Florida driver license required within 30 days of hire.

Equivalent combinations of education and experience may be considered.

More

Knowledge, Skills, and Abilities:

Ability to communicate effectively using verbal, written and visual communication.

Knowledge of business English, mathematics and legal formats and terms.

Knowledge of ordinances, official functions and personnel procedures.

Knowledge of modern office procedures and Microsoft office applications.

Ability to work independently on complex and confidential administrative tasks, compose effective and accurate correspondence and deal with non-routine and complex tasks without recourse to supervisors.

Ability to deal with the public in an effective and courteous manner.

Ability to keep complex fiscal and statistical records, ledgers and files and provide information correctly and concisely, orally and in writing.

Ability to independently prepare agendas, legal documents, resolutions, ordinances and related complex or confidential correspondence.

Full Time Positions

Employee Assistance Program (EAP):

• ComPsych - offers all employees and their family members with emotional, financial, legal, and work/life balance support.

• LAMP counselors available for personal support including emotional, substance abuse, marital, and financial issues.

• Five (5) free visits annually for employees and covered family members.

Wellbeing Benefits:

• Wellness/Health Coaches (5 Free per year)

• On-site Fitness Centers for you and your dependents with 24/7 access

• Personal Training (5 Free per year)

• Pharmacy Technician

• Group Fitness Classes

• Musculoskeletal Physical Therapy Management

• Diabetes Care Program

• Registered Dietician (5 Free per year)

• Massages with licensed therapist (small copay)

Miscellaneous Benefits:

• Workers' Compensation

• Training/Seminars

• Premium Pay Differentials/Career Ladders

• Government employee discounts at many retailers and attractions

• Access to Manatee County Library Services (books, digital services, tools, museum passes).

Paid Time Off:

• 12 Paid Holidays including New Year's Day, Thanksgiving, and Christmas.

• Three (3) Personal Holidays

• Personal Sick Leave

• Family Sick Leave

• Sick Leave Bank (Donated Hours)

• Professional Medical Appointment Leave

• Bereavement Leave

• Military Leave

• Military Training Leave

• FMLA

Vacation Award: Applies to employees regulary sceduled to work 8 hours per day/40 hours per week.

Years of Service Vacation Days

0-5 16.25 days

6-10 19.50 days

11+ 22.75 days

• Earn an additional day of vacation every six (6) consecutive months of no sick leave.

Insurance:

• Award-winning Health Plan with deductibles as low as $0.

• Dental Insurance

• Vision Insurance

• Prescription Insurance

• Life Insurance (6 times salary at low cost)

• Long-term and Short-term Disability Insurance

Retirement:

• Florida Retirement System (FRS) with Pension Plan and Investment Plan options.

• 457b Tax Deferred and ROTH account options through Voya.

• FRS Webinars

• Free financial guidance with licensed, non-commissioned financial planner

Career Wellness:

• Professional Leadership Programs

• Instructor-Led and eLearning Training

• Premium Pay Differentials/Career Ladders

• Career Counseling

• Toastmasters

• Networking Membership (Manatee Chamber of Commerce, Lakewood Ranch Business Alliance)

• Employee Recognition Programs with monetary and time-off awards

Education Benefits:

• Tuition Reimbursement eligible after six (6) months of service, including GED reimbursement.

• Continuing Education support through Training/Seminars and Premium Pay Differentials/Career Ladder.

• Public Safety Loan Forgiveness (PSLF)

Flexible Spending Account:

• Options for Health Care and Dependent Care Spending Accounts providing pre-tax savings.

Permanent Part Time

• Benefits

Employee Assistance Program (EAP):

• ComPsych - offers all employees and their family members with emotional, financial, legal, and work/life balance support.
• LAMP counselors available for personal support including emotional, substance abuse, marital, and financial issues.

Miscellaneous Benefits:

• Workers' Compensation

• Training/Seminars

• Fitness Center Access for employee only

• FRS options

• Premium Pay Differentials/Career Ladders

• Government employee discounts at many retailers and attractions

• Access to Manatee County Library Services (books, digital services, tools, museum passes).

Paid Time Off:

• 12 Paid Holidays including New Year's Day, Thanksgiving, and Christmas.

• Three (3) Personal Holidays

• Paid Time Off and Leaves of Absence are based on an 8 hrs./day

• 80/hrs. per pay-period basis, any work schedule less than this will earn on a pro-rated basis.

01

VERY IMPORTANT - When answering supplemental questions about experience, education or certification, please be sure the information is reflected in the Education, Work Experience and Certificates and Licenses sections of your application.

Must include Monthly Salary, Name of Employer, Location, Phone Number and Duties for each employer in Work Experience.

Note: "See Resume" is not acceptable.

Identify all gaps not related to medical reasons.

• I acknowledge the above statement

02

If you are claiming Veteran's Preference, please check category of eligibility

• A disabled veteran who is eligible for receiving compensation under public law administered by Department of Veteran's Affairs and Department of Defense

• The spouse of a veteran who cannot qualify for employment because of total and permanent service-connected disability, or spouse of a veteran missing in action, captured or forcefully detained by a foreign power

• A wartime veteran who has served at least 1 day during a wartime period (active duty for training may not be eligible)

• An un-remarried widow or widower of a Veteran who died of a service-connected disability

• The mother, father, legal guardian, or un-remarried widow or widower of a service member who died as a result of military service under combat-related conditions as verified by the U.S. Department of Defense

• A current member of any reserve component for the United States Armed Forces or the Florida National Guard

• A veteran with a "Honorable" discharge (Active duty for training may not be allowed for eligibility)

• Not claiming Veteran's Preference

03

Which level of education have you achieved?

• No high school equivalency

• High school graduate/equivalent

• Associates degree

• Bachelors degree

• Masters degree

04

How many years of administrative experience do you have?

• None
• 1 year
• 2 years
• 3 years
• 4 years
• 5+ years

05

What was your field of study?

• Public Administration

• Political Science

• Business

• Related Field

06

Do you have a valid driver's license and/or can you obtain one within 30 days of hire?

• yes
• no

07

Please check all that you possess:

• Effective Communication

• Knowledge of business English, mathementics and legal formats and terms

• Knowledge of ordinances, offical functions and personnel procedures

• Knowledge of modern office procedures and MicroSoft Office applications

• Ability to work independently on complex and confidential administrative tasks

Required Question

Agency Manatee County Government

Address