Job Description and Duties

• This recruitment may be used to fill multiple posiitions*

Under the direction of the Legal Branch Deputy General Counsels, the Legal Support Supervisor oversees the work of legal support staff who provide legal support services to attorneys. Incumbents may perform legal secretarial work in addition to supervision of the legal support team.

Occasional travel may be required within and/or outside the state of California via private or public transportation (i.e., automobile, airplane, etc.)

If you have not taken the LEGAL SUPPORT SUPERVISOR I examination, your eligibility has expired, and/or you have no other type of eligibility, you MUST take the examination to be eligible for appointment for this position. Please click the link provided below for the examination information and instructions:

CalCareers

Any questions regarding the minimum qualifications, applying for the examination, being scheduled for the examination, reasonable accommodations, the examination components, scoring, etc., may be directed to our Examinations Unit at cdiexaminations@insurance.ca.gov.

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You will find additional information about the job in the Duty Statement.

Working Conditions

Work Environment:

• Work in a high-rise office building and telecommute in accordance with Department policy.

Physical Abilities:

• Constant computer and keyboard use including continuous data entry that requires sitting and staring at the computer screen for a long period of time.

• Occasional transporting of documents in binders or boxes over 25 lbs. but no more than 50 lbs.

• Occasional pulling and pushing cart with mail over 25 but no more than 50 pounds (lbs.) to be distributed or collected on multiple floors.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

• LEGAL SUPPORT SUPERVISOR I

Additional Documents

• Job Application Package Checklist

• Duty Statement

Position Details

Job Code #:

JC-425973

Position #(s):

413-239-1277-XXX

Working Title:

LEGAL SUPPORT SUPERVISOR I

Classification:

LEGAL SUPPORT SUPERVISOR I

$4,898.00 - $6,136.00

of Positions:

Multiple

Work Location:

United States

Telework:

Hybrid

Job Type:

Permanent, Full Time

Department Information

California Department of Insurance

Legal Branch

Located in L.A, Oakland, or Sacramento

Would you like to become part of a team of dedicated and talented civil servants whose work impacts the lives of millions of Californians? The California Department of Insurance (CDI) was created in 1868, developing our mission that ensures that consumers are provided with insurance services meeting acceptable standards of quality, equity and dependability at fair rates by establishing and enforcing appropriate service standards. The insurance market place has changed dramatically over time, but consumer protection continues to be the core of CDI's mission, Consumers, insurance companies, and licensees rely on CDI to ensure that insurance products and services are available to consumers timely, and that they deliver fair and equal benefits.

Department Website: http://www.insurance.ca.gov

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 5/3/2024

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Department of Insurance

Attn: Classification & Consultations Unit

Human Resources Management Division

300 Capitol Mall, 13th Floor

Sacramento, CA 95814

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

Department of Insurance

Classification & Consultations Unit

Human Resources Management Division

300 Capitol Mall, 13th Floor

Sacramento, CA 95814

08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.

• Resume is required and must be included.

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Ability to Type at a speed of 45 words per minute.

• Ability to oversee legal support work, meet deadlines, and perform under pressure.

• Demonstrated skills in various Microsoft applications such as Microsoft Word, Excel, Access, Power Point and Outlook.

• Exceptional written and verbal communication skills, including completion of business writing and correspondence.

• Experience in the administration of a well-organized legal office and supervision of a staff size 5-15.

• Experience with hiring, coaching, mentoring, and performance management.

• Experience processing a large variety of legal documents, including filing legal documents with the state and federal courts.

• Knowledge of: Technical legal terms and various legal forms and documents and their processing; modern office methods, supplies, and equipment.

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.