Job Description and Duties

Under the general direction of the Staff Services Manager I and the immediate supervision of the Legal Support Supervisor II, the Legal Support Supervisor I will supervise approximately a staff of 9 legal secretaries and clerical staff, and related general office services staff in the Fresno Office of the Attorney General. The incumbent will plan, organize, and coordinate the activities of a team of legal secretaries and other support staff providing a variety of secretarial services to a professional staff of attorneys and paralegals; establishes and maintains positive working relationships and effective communication between professional and support staff.

The incumbent will also maintain attendance records, approves absences, and leave usage requests. Prepares probationary reports and annual performance appraisals for employees.

Initiates, prepares, reviews, recommends appropriate personnel actions, and participates in corrective interviews as needed. Provides orientation and/or training for new employees. Attends and conducts team meetings.

Additional duties include, but are not limited to: Complete ongoing reports and special projects as delegated by the Staff Services Manager I or the Staff Services Manager II, such as career counseling, training, and ergonomic evaluations and recruiting and hiring support personnel. The incumbent will also monitor continuing training efforts; and take or recommend appropriate personnel action; and counsel employees.

Please let us know how you heard about our position by taking this brief survey:

https://www.surveymonkey.com/r/P7X675V

You will find additional information about the job in the Duty Statement.

Working Conditions

This position offers a hybrid schedule, i.e. combined remote and in-office work schedules. If you are interested in maintaining a work/life balance, savings on transportation expenses and want work flexibility, this position may be for you!

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

• LEGAL SUPPORT SUPERVISOR I

Additional Documents

• Job Application Package Checklist

• Duty Statement

Position Details

Job Code #:

JC-431955

Position #(s):

420-034-1277-001

Working Title:

Legal Support Supervisor

Classification:

LEGAL SUPPORT SUPERVISOR I

$4,898.00 - $6,136.00

of Positions:

1

Work Location:

Fresno County

Telework:

Hybrid

Job Type:

Permanent, Full Time

Work Shift:

8:00 am

• 5:00 pm

Work Week:

Monday

• Friday

Department Information

• This position is located in the Division of Operations, Legal Support Operations, Fresno.

• Please disregard the SROA/Surplus language below, as the Department of Justice requires applicants to submit their SROA/Surplus Letter if that is the basis of their eligibility.

• For more information about the department, please visit the Attorney General's website at www.oag.ca.gov.

Special Requirements

• A fingerprint check will be required.

• Clearly indicate the Job Control Code (JC-431955) and the title of this position in the "Examination or Job Title(s) For Which You Are Applying" section located on the first page of your State Application.

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 5/31/2024

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov.

When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Department of Justice

Attn: Mieke Roelstraete

1300 I Street

Suite 820

Sacramento, CA 95814

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

Department of Justice

Mieke Roelstraete

1300 I Street

Suite 820

Sacramento, CA 95814

08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.

• Resume is required and must be included.

• Statement of Qualifications

• The Statement of Qualifications (SOQ) is a narrative discussion of how your education, training, experience, and skills meet the minimum and desirable qualifications and qualify you for this position. This also serves as a documentation of your ability to present information clearly and concisely in writing, and should be typed and no more than two pages in length.

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

Ability to interact effectively and positively with all levels of staff; ability to motivate staff; inspire good morale, and work cooperatively with others. This position requires a high degree of professionalism, good attendance, accuracy, confidentiality and organizational skills.

Ability to meet deadlines and work under pressure; assume responsibility for identifying and resolving issues within span of control; demonstrate willingness to assist peers; team secretaries; and clerical staff with their workloads; and willingness in assuming special and new assignments. Ability to demonstrate strong communication orally and in writing.

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Contact Information

The Hiring Unit Contact is available to answer questions regarding the position or application process.

Hiring Unit Contact:

Mieke Roelstraete

(916) 210-6748

OPSJC@doj.ca.gov

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:

EEO Officer

(916) 210-7580

EERROffice@doj.ca.gov

California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Legal Support Supervisor I Exam Link:

https://www.calcareers.ca.gov/JOBSGEN/0PBFN.PDF

ADDITIONAL APPLICATION FILING INFORMATION:

Please note: if using the United States Postal Service for delivery, there is no guarantee that your application will be date stamped and will arrive by the final filing date. If your application does not have a post mark or date stamp and arrives after the final filing date, your application will not be accepted.

Therefore, to ensure timely delivery of your application, it is recommended that you use either electronic delivery, parcel service, or certified mail. Using one of these options will provide proof of delivery prior to the final filing date.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.