The Legal Support Specialist is responsible for providing legal administrative support to agency legal personnel. This position is governed by state and federal laws and agency policy.
Typical Functions Reviews incoming legal cases and documents for completeness, accuracy, and compliance and prepares a variety of legal pleadings for review by the attorney. Processes all documents for court and legal action. Issues and processes subpoenas for witnesses for court hearings or mediation and processes statements.
Maintains a schedule to monitor service of process, return of service and other time sensitive documents. Schedules hearings, sets case for court, enters case into docket book for court and assembles all necessary case materials for attorney. Prepares Answers to Motions and orders correctly and timely and routes orders to judge or opposing counsel when approved by the attorney.
Creates, opens, and maintains confidential case files, updates narrative as case progresses and enters case information into appropriate database. Prepares, faxes, copies, files, and mails case information and documents, as needed, in a timely manner, following established procedures and protocol. Assists customers on case status, either in person or on telephone, and provides general information or routine responses.
Transcribes hearings. Copies, files, and processes documents following standardized procedures. Initiates telephone calls to the respondent, defendant, attorney's office, and others directly involved in the case.
Conducts research and investigations as assigned and reports findings to attorney/judge in written or verbal narrative. Performs duties as assigned. Special Job Dimensions Knowledge, Abilities, and Skills Knowledge of applicable laws and regulations, the legal process and legal terminology.
Knowledge of computers and software application programs, database management and basic accounting principles. Knowledge of office practices and legal research techniques. Ability to compose, proofread and edit correspondence, reports and other documents.
Ability to coordinate, instruct and review the work of others as a lead worker. Ability to handle confidential information. Ability to establish and maintain cooperative working relationships with agency staff and other relevant legal and agency contacts.
Ability to work independently in the absence of supervision. Minimum Education and/or Experience The formal education equivalent of a high school diploma, plus two years of specialized training in the legal secretarial or clerical field; plus two years of legal secretarial experience or a related field. Additional requirements determined by the agency for recruiting purposes require review and approval by the Office of Personnel Management.
OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE. Preferred Qualifications 2 Years experience in legal support, procedures and rules
Experience in drafting documents and scheduling/ monitoring attorney calendars
Ability to work with attorneys and other admin assistants
Excellent time management skills required to handle large volume of work Certificates, Licenses, Registrations Agency Specific Information Division Name
Office of Chief Counsel
Special Work Condition
Ability to lift 25 pounds, some in town travel.
Special Application Information
All DHS applicants must complete drug screening, as outlined in DHS Policy 1087, prior to being hired.
Applications are prescreened according to the state application, addenda, rsum, transcript, licenses and any other information that is submitted. Only transcripts should be submitted at the time of applications; reference letters, certificates, and licenses should be brought at the time of interview.
Failure to complete the application form according to instructions with complete and accurate information will adversely impact your comparison to other candidates. List all prior work experience, including military service, with most recent employment first. You may include volunteer or unpaid work as part of your work history; however, you should include the number of hours per week which you performed these duties.
False, misleading, or incomplete statements may result in disciplinary action and possible termination.
Benefits package may include: health & life insurance, vacation & sick time, paid holidays, credit union membership, retirement, career bonus, and deferred compensation.
CONTINUOUSLY ADVERTISED POSITIONS:
Submitting an application for a continuously advertised position does not guarantee that a job is available for that position title; e-mails stating that the applicant meets the minimum qualifications for a position are for future reference. Applications submitted for continuously advertised positions are kept on file for 60 days.
As jobs for that position title become available, eligible applications in that file that match the county and division criteria will be considered. On your application you should have designated in which counties and divisions you are willing to work. Please keep in mind that you will not appear on hiring lists for counties you do not designate. Do not select statewide from this county list.
EXPERIENCE CANNOT BE SUBSTITUTED FOR THIS JOB TITLE
Applicants must submit an official transcript by mail in addition to applications for all levels of Family Service Worker positions except for Family Services Assistant positions. Transcripts will remain on file for future applications. The following Bachelors, Masters, and Doctorate degrees are valid for such Family Service Worker-type positions:
Child and Family Development
Counseling (any field)
Education: Early Childhood, Elementary, Middle Level, Secondary, or Special
Family & Consumer Science
Human Development & Family Studies
Mail your transcript to the following address:
Arkansas Department of Human Services
P.O. Box 1437, Slot W301
Little Rock, AR 72203
The transcript must be an official transcript sent from the university or college you attended. The transcript must still have the envelope sealed with the security seal affixed. Once the seal is broken, the transcript is considered void.
State Of Arkansas