Legal Support Specialist

Practice Area Public Finance Department

Date Posted Apr 08, 2024

Application Deadline May 31, 2024

TALLAHASSEE, FL

Kutak Rock is seeking a full-time Legal Support Specialist in its Tallahassee, FL office. This position provides support to attorneys throughout the office in collaboration and coordination with other staff members. The selected candidate will be proficient in Microsoft Office and be willing and able to learn new software platforms unique to Kutak Rock and adapt to changing technology on a continuing basis. The ideal candidate will be a team-oriented professional with an aptitude to interface professionally with clients, lawyers, and staff.

JOB SUMMARY

Kutak Rock is seeking a full-time Legal Support Specialist in its Tallahassee, FL office. This position provides support to attorneys throughout the office in collaboration and coordination with other staff members. The selected candidate will be proficient in Microsoft Office and be willing and able to learn new software platforms unique to Kutak Rock and adapt to changing technology on a continuing basis. The ideal candidate will be a team-oriented professional with an aptitude to interface professionally with clients, lawyers, and staff.

RESPONSIBILITIES

• Apply discretion and maintain firm and client matters with the strictest confidence

• Coordinate workflow for attorneys, delegating specific task to other teams, including follow up and quality control

• Type, transcribe, revise, and proofread legal documents accurately, prioritize assignments, and meet specific deadlines on projects

• Assist with compiling transcripts, reviewing, summarizing, and coding pertinent documents

• Prepare and process new matter forms, requests conflict checks, and opens new files

• Answer telephones and cover for others when needed

• Coordinate client billing matters, prepares billing letters, and other requested client financial updates

• Assist lawyers with time and expense records for submission to Accounting Department

• Manage general office duties such as preparing copies, scanning, printing e-mails, and documents

• Handle heavy filing, organize, and maintain extensive sets of files, both paper and electronic

• Read and route incoming and internal mail; assemble large mailings

• Serve as cross functional point of contact for special projects to support workflow in the firm

• Be flexible with hours when work demands

• Take on other duties as assigned

QUALIFICATIONS: Skills and Abilities

• High level of attention to detail

• Advanced knowledge of Microsoft Office, including PowerPoint and Excel

• Ability to work well under the pressures of deadlines

• Ability to prioritize and multi-task, moving from one project to another efficiently

• Excellent verbal and written communication skills

QUALIFICATIONS: Education and/or Experience

• Associate degree (A.A.) or equivalent from two-year college or technical school; or equivalent combination of education and experience

• Three years' legal secretary or equivalent experience preferred

• Preference given to those with experience in a law firm or corporate legal department

POSITION INFORMATION:

Position Status: Non-Exempt

Workplace Type: Hybrid (3:2) after a 90 day review by supervising attorneys

Benefits

Benefits offered include: Medical, Dental, Vision, Life, Dependent Life, Disability, and Accidental Death & Dismemberment insurance. Flexible Spending Plan. Health Savings Account. Profit-Sharing and 401(k) Retirement benefits. Paid Holidays and Paid-Time Off Plan. Employee Assistance Program. Tuition Reimbursement. Back-Up Care. Domestic Partner Benefits. Commuting Benefits. Some of the foregoing benefits include Employer/Employee cost sharing.

Additional Information

Any offer of employment is contingent upon the successful completion of a background check.

About the Firm

Founded in 1965 with a commitment to exceptional client service, we aim to offer an exceptional professional environment, intellectually challenging and engaging work in multiple disciplines, competitive compensation and benefits, opportunities for training and career development. As a national law firm with locations in 19 cities, we use our strengths to provide a collegial atmosphere that is deeply rooted in our core values of client service; integrity and fairness; innovation; and inclusiveness and diversity.

We strive to create a respectful, collegial, communicative, and equal opportunity workplace. Kutak Rock offers competitive compensation and benefits, opportunities for training and career development and a culture that lives its values of client service, inclusiveness and diversity, integrity and fairness, and innovation.