Legal Specialist

Duties and Responsibilities

• Anticipate needs and proactively bring together appropriate people and resources to support the Legal Manager & Paralegal in addressing issues.

• Handle confidential information pertaining to company operations and legal issues.

• Format, draft, input, and edit correspondence, reports, and legal documents.

• Maintain legal databases, including, but not limited to CSC, Contract Insight, Salesforce, Sharepoint, Esker, RiskPartner, UPS, and the processing of expenses

• Process and maintain executed contracts and spreadsheet of outside counsel legal invoices.

• Handle and file annual reports for various business entities.

• Maintain departmental files.

• Review and summarize miscellaneous reports and documents; prepare background documents as necessary.

• Receive and screen communications to Legal Manager & Paralegal, including telephone calls, mail and emails; Use independent judgment to prioritize, channel and facilitate communication.

• Independently respond to letters and general correspondence of a routine nature.

• Attend and arrange meetings; take minutes as necessary.

• Review and process legal invoices for payment.

• Create templates for various legal documents (contracts, letters, and others).

• Maintain and keep current all Certificates of Insurance for franchise locations.

• Maintain company minute books.

• Maintain intellectual property portfolio filing system.

• Assist the Legal Department with litigation matters and Class Action matters.

• Handle Garnishment Service of Process and Franchise Suit Service of Process. Send indemnification notification to Franchisees.

• Handle the processing and coding of all departmental expenses for the Legal Department.

• Assist in drafting policies and procedures.

• Maintain manuals for Legal and Compliance.

• Communicate with senior management, internal and external personnel and departments and franchise Red Roof property owners.

• Anticipate needs and proactively bring together appropriate people and resources to support the Legal Manager & Paralegal in addressing issues.

• Handle confidential information pertaining to company compliance issues.

• Perform other duties as assigned.

Qualifications

• Associate's degree or equivalent work experience required.

• 3-5 years of legal experience preferred

• Must have exceptional customer service,verbal and written communication skills.

• Must be fluent in proper English usage, spelling, grammar, and punctuation; Knowledge of business correspondence formatting is strongly preferred.

• Basic mathematical computations, accounting and record-keeping skills are strongly preferred.

• Proficiency in MS Office (i.e. Excel, Word, PowerPoint, Outlook, etc.) required.

• Knowledge of standard office administrative practices and procedures, including the use of standard office equipment required.

• Must be able to perform technical, specialized, complex, and difficult office work requiring the use of independent judgment.