Legal Secretary

Start working the way you have imagined with a top corporate company!

Volt is immediately hiring a Legal Secretary in Costa Mesa, CA .

As a Legal Secretary you will:

• Providing administrative and secretarial support to multiple attorneys within the Los Angeles Claims Legal Department.

• The primary responsibility of this role is to prepare, review, and process various legal documents and correspondence, as well as handle the legal calendar for multiple attorneys.

• As part of the job, you will be responsible for various legal duties, such as drafting and preparing legal documents as per court regulations. These documents may include summons, complaints, motions, court forms, notices, pleadings, and legal opinions.

• Use legal software and follow instructions from your attorney to produce accurate legal documents, reports, and letters; proofreading the final product carefully to maintain its integrity.

• Responsible for entering all legal file data, such as correspondence, notices, documents, billing, and expenses, into the case management system. Ensure that any necessary corrections are made, information is updated, and inquiries are responded to promptly.

• Scheduling and confirming appointments for attorneys, coordinating court appearances, and resolving any conflicts promptly. Provide efficient and reliable support to ensure that all appointments and appearances are successfully organized and confirmed without any issues.

• Process all mail in compliance with law firm standards and maintain technical files and records, including comprehensive and detailed documentation. Finally, you will prepare reports and payment drafts.

This is a full-time onsite role in Costa Mesa, CA. Position is temp for 4 months with possibility of extension. It also offers a foot in the door of a top company that is known to hire on our talent.

The ideal candidate will have:

• High School diploma, GED, or equivalent certificate required. Post-secondary business program preferred.

• Minimum of three to five years related secretarial and/or legal experience required. Experience using accepted legal support and office organization practices.

• Minimum typing speed of 55 - 60 corrected words per minute preferred.

• Moderate ability to express ideas clearly, effectively, and persuasively required - both orally and in writing.

• Advanced experience with personal computer and other office equipment required. Moderate proficiency in Microsoft Word and Outlook and ability to use provided computer technology to enhance the quality of work and programs highly desired.

• Advanced ability to compose, prepare, proofread, and type correspondence required.

• Moderate general knowledge of legal terminology and court procedures.

• Strong behavior competencies related to results orientation, customer service, continuous improvement, teamwork and collaboration, and value of diversity highly desirable.

Pay Rate: 25.56 - $30/hr

Pay range offered to a successful candidate will be based on several factors, including the candidate's education, work experience, work location, specific job duties, certifications, etc.

Qualified candidates should APPLY NOW for immediate consideration! Please hit APPLY to provide the required information, and we will be back in touch as soon as possible.

Benefits: Volt offers benefits (based on eligibility) that may include the following: health, dental, vision, term life, short term disability, AD&D, 401(k), Sick time, and other types of paid leaves (as required by law), Employee Assistance Program (EAP).

Volt is an Equal Opportunity Employer and prohibits any kind of unlawful discrimination and harassment. Innova Solutions is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment on the basis of race, color, religion or belief, national origin, citizenship, social or ethnic origin, sex, age, physical or mental disability, veteran status, marital status, domestic partner status, sexual orientation, or any other status protected by the statutes, rules, and regulations in the locations where it operates. If you are an individual with a disability and need a reasonable accommodation to assist with your job search or application for employment, please contact us at hr_dept@volt.com. Please indicate the specifics of the assistance needed. Volt does not discriminate against applicants based on citizenship status, immigration status, or national origin, in accordance with 8 U.S.C. § 1324b

Volt does not discriminate against applicants based on citizenship status, immigration status, or national origin, in accordance with 8 U.S.C. § 1324b. The company will consider for employment qualified applicants with arrest and conviction records in a manner that complies with the San Francisco Fair Chance Ordinance, the Los Angeles Fair Chance Initiative for Hiring Ordinance, and other applicable laws.

Job ID : 419866