Legal Secretary - Enforcement Litigation And Collections

Travis County Austin , TX 78719

Posted 2 months ago

Job Summary

Are you looking for career opportunities that provides top-notch benefits including paid vacation & sick leave, outstanding health & dental insurance, a free health clinic for you & your dependents, a generous retirement plan, and much more? Then bring your talents and leadership to Travis County!

Under minimal supervision, provides legal secretarial assistance to assigned legal and/or compliance staff. Prepares, processes, and types legal documents such as contracts, briefs, summonses, complaints and motions.

Enters, updates and retrieves information using multiple systems and databases. Collects, organizes and prepares files and materials for attorneys and compliance staff for use in court appearances or for transacting other legal business. Schedules appointments and maintains calendars. Acts as a liaison between attorneys, courts, witnesses, other agencies and the public.


This is the first in a series of two legal secretarial-related job classifications within the Administrative Support job family. This classification is distinguished from the Legal Secretary Senior in that incumbents typically have less experience and do not function as lead Legal Secretaries or work directly for a Division Director. Sensitivity to detail and confidentiality.

Duties and Responsibilities

  • Drafts, under attorney supervision, various legal documents, including pleadings, motions, judgments, dispositions, subpoenas and correspondence for use in legal proceedings. Records messages of adjudication and disposition of cases, real estate and business transactions, child support payments or the status of contract and opinion preparations.

    Examines all files and paperwork for accuracy and completeness. Logs all file enhancements with updated status. Creates and updates case lists.

    Organizes case lists by attorney or investigator. Creates, organizes and prepares case files. Notifies personnel of case assignments and case closures.

  • Acts as liaison between attorneys, courts, witnesses, victims, other agencies departments and the general public. Responds to inquiries from defense attorneys, victims, witnesses, others agencies and the general public regarding the status of cases, child support payments, or the status of contract and opinion preparations.

    Works closely with other government agencies and law enforcement agencies to facilitate the apprehension of defendants, docketing and prosecution of cases. Provides continuous updates to referring agencies, attorneys and the public concerning case status and disposition. Coordinates witness and attorney travel and lodging arrangements.

    Orchestrates travel to and from court for time-sensitive trial and grand jury appearances. Contacts criminal justice agencies and other sources to obtain information needed for prosecution of cases.

  • Organizes, maintains and retrieves case files for assigned court or unit. Enters, updates and retrieves information using multiple systems and databases. Uses the computer to process, retrieve, and disseminate information and documents, including word processing functions for letters, memoranda and legal documents.

  • Types legal documents and correspondence. Types, certifies and sends legal documents regarding a summary of action taken in court or wage garnishments.

    Transcribes interview tapes and maintains spreadsheets for case investigations and statistics. Screens walk-ins and telephone callers or complainants and refers to appropriate officer, managers, or locations. Proofreads legal documents (orders) prepared by staff. Assists attorneys in court and helps maintain court dockets and calendars.

  • Schedules appointments, maintains calendars and reminder systems, and sorts and distributes incoming mail. Assists in budget preparation.

    Compiles and types statistical reports, and keeps monthly statistics on cases. Performs notary public services. Performs as backup for other clerical staff.

    Maintains court docket and court calendar. Troubleshoots office equipment, printers, computers, fax machines and copiers and schedules needed maintenance. Coordinates meetings and takes minutes.

    May serve as backup receptionist. May assist in training staff, processing payroll and various personnel actions.

  • Performs other job-related duties as assigned.

Minimum Requirements

Education and Experience:

Associate's degree in Legal Secretarial Science, Paralegal Studies, Criminal Justice, Public Administration, Business Administration or a directly related field AND two (2) years of advanced secretarial experience, including one (1) year as a Legal Secretary;


Any combination of education and experience that has been achieved and is equivalent to the stated education and experience and required knowledge, skills, and abilities sufficient to successfully perform the duties and responsibilities of this job.

Licenses, Registrations, Certifications, or Special Requirements:

None required.


Bilingual in English and Spanish

Knowledge, Skills, and Abilities:

Knowledge of:

  • Policies, practices, procedures and legal terminology related to court system.

  • Legal terminology, principles, procedures, documents and forms.

  • File management and modern office practices.

  • Word processing and other software programs.

  • Business letter writing, grammar and punctuation, and report preparation.

  • May be required to develop knowledge of and adhere to federal and state laws requiring the confidential handling of certain health information.

Skill in:

  • Organizing, updating and filing legal case files.

  • Working with attorneys and other legal personnel in a high volume environment.

  • Preparing legal correspondence.

  • Operating a variety of modern office equipment, including a computer.

  • Both verbal and written communication.

Ability to:

  • Work independently on difficult or complex clerical tasks.

  • Prepare, verify, correct and record legal documents and complicated legal instruments.

  • Maintain confidential data and information.

  • Establish and maintain effective working relationships with County employees and officials, attorneys, court personnel, law enforcement agencies, representatives of outside agencies, and the general public.

Work Environment & Other Information

Physical requirements include the ability to lift/carry up to 20-50 pounds occasionally, visual acuity, speech and hearing, hand and eye coordination and manual dexterity necessary to operate a computer and office equipment. Subject to sitting, client/customer contact, standing, walking, vision to monitor, listening to recording, repetitive motion, stooping/kneeling, squatting, bending, and reaching to perform the essential functions.

Travis County employees play an important role in business continuity. As such, employees can be assigned to business continuity efforts outside of normal job functions.

This job description is intended to be generic in nature. It is not necessarily an exhaustive list of all duties and responsibilities. The essential duties, functions and responsibilities and overtime eligibility may vary based on the specific tasks assigned to the position.

Work Hours: 8 AM - 5 PM; Monday through Friday.

Location: 314 W. 11th Street, Granger Building

Department: County Attorney

Criminal Background Check, Driving Record, and Employment History Check Required.

icon no score

See how you match
to the job

Find your dream job anywhere
with the LiveCareer app.
Mobile App Icon
Download the
LiveCareer app and find
your dream job anywhere
App Store Icon Google Play Icon

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
IP Litigation Paralegal


Posted 2 months ago

VIEW JOBS 10/24/2022 12:00:00 AM 2023-01-22T00:00 <p>At PayPal (NASDAQ: PYPL), we believe that every person has the right to participate fully in the global economy. Our mission is to democratize financial services to ensure that everyone, regardless of background or economic standing, has access to affordable, convenient, and secure products and services to take control of their financial lives.</p><p>When applying for a job you are required to create an account, if you have already created an account - click Sign In.</p><p>Creating an account will allow you to follow the progress of your applications. Our system does have some requirements that will help us process your application, below are some guidelines for creation of your account:</p><ul><li><p>Provide full legal First Name/Family Name - this is important for us to ensure our future hires have the right system set up.</p></li><li><p>Please Capitalize first letter of your First and Last Name.</p></li><li><p>Please avoid using fully capitalized text for your First and/or Last Name.</p></li><li><p>NOTE: If your name is hyphenated or has multiple capitalization, please use the same format as your government ID.</p></li></ul><p>Job Description Summary:</p><p>PayPal's Legal Team is looking for an experienced and dynamic IP/Patent Litigation paralegal to join its Intellectual Property Legal team. In this role, you will work closely with the IP team attorneys managing all aspects of PayPal's patent litigation docket. This position reports to the Senior Director, Associate General Counsel, Head of IP and can be located in one of PayPal's satellite offices with the possibility of remote work.</p><p>Job Description:</p><p>Job Responsibilities</p><ul><li><p>Aid IP Team attorneys in management of PayPal's ongoing IP/Patent litigation matters, including direction and coordination of outside counsel support personnel as required.</p></li><li><p>Assist with the management of IP litigation including preparing hold notices, researching, and analyzing claims, gathering documents, source code collection, reviewing pleadings and discovery responses, and trial preparation.</p></li><li><p>Maintain and manage information relating to litigation and other matters handled by PayPal's IP Litigation team and use that information to drive better processes and efficiencies.</p></li><li><p>Actively participate in special projects, including establishing strategies, guidelines, processes, and procedures, to enable the IP Team to provide best in class service to its business partners.</p></li><li><p>Develop a thorough understanding of, and proficiency with, PayPal eDiscovery and data subject access request workflows and perform data collections from a variety of data repositories, including Office 365, Slack, shared files and folders. You will also provide support to attorneys, paralegals, and law firm personnel regarding practice support software and tools (e.g., Relativity, Eclipse, NUIX, iPro, etc.).</p></li></ul><p>Job Requirements and Basic Qualifications</p><ul><li><p>The ideal candidate should have knowledge of PayPal's products and services.</p></li><li><p>The successful candidate will collaborate with PayPal legal colleagues across our global organization.</p></li><li><p>The candidate should be capable of managing numerous projects and matters simultaneously under tight deadlines while maintaining a good sense of humor and positive attitude.</p></li><li><p>The successful candidate will be able to use initiative and discretion to proactively complete routine assignments with minimal supervision.</p></li><li><p>Must be a skilled oral and written communicator.</p></li><li><p>Creative thinker with strong problem-solving skills.</p></li><li><p>Familiarity with, and strong interest in, PayPal, e-commerce, emerging payment technology and the payments industry.</p></li><li><p>Proficiency in all aspects of litigation lifecycle, case management and the eDiscovery Reference Model (&quot;EDRM&quot;).</p></li><li><p>Paralegal Certificate from an ABA accredited school preferred.</p></li><li><p>College degree preferred.</p></li><li><p>Prior experience in-house IP litigation experience preferred.</p></li><li><p>Prior experience in the financial services industry is a plus.</p></li></ul><p>Subsidiary:</p><p>PayPal</p><p>Travel Percent:</p><p>0</p><p>Our Benefits:</p><p>At PayPal, we're committed to building an equitable and inclusive global economy. And we can't do this without our most important asset-you. That's why we offer benefits to help you thrive in every stage of life. We champion your financial, physical, and mental health by offering valuable benefits and resources to help you care for the whole you.</p><p>We have great benefits including a flexible work environment, employee shares options, health and life insurance and more. To learn more about our benefits please visit</p><p>Who We Are:</p><p>Click Here to learn more about our culture and community.</p><p>PayPal has remained at the forefront of the digital payment revolution for more than 20 years. By leveraging technology to make financial services and commerce more convenient, affordable, and secure, the PayPal platform is empowering more than 400 million consumers and merchants in more than 200 markets to join and thrive in the global economy. For more information, visit</p><p>PayPal provides equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, pregnancy, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, PayPal will provide reasonable accommodations for qualified individuals with disabilities. If you are unable to submit an application because of incompatible assistive technology or a disability, please contact us at</p><p>As part of PayPal's commitment to employees' health and safety, we have established in-office Covid-19 protocols and requirements, based on expert guidance. Depending on location, this might include a Covid-19 vaccination requirement for any employee whose role requires them to work onsite. Employees may request reasonable accommodation based on a medical condition or religious belief that prevents them from being vaccinated.</p><br> Paypal Austin TX

Legal Secretary - Enforcement Litigation And Collections

Travis County