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Legal Secretary

Expired Job

State Of Minnesota Saint Paul , MN 55101

Posted 3 months ago

Job Summary

Job Summary

Provide high-level legal and administrative office support services to judges and staff attorneys of the Administrative Law (Ad Law) Court at the Office of Administrative Hearings (OAH). Work is performed according to legal reference and OAH style manuals, Minnesota Statutes section, Chapter 14, and Minnesota Rules Chapter 1400. Your work will primarily include typing from dictation or otherwise, proofreading, editing, and finalizing lengthy, difficult, and complex legal documents from judges or staff attorneys; ensuring the quality of legal documents for content, grammar, spelling, and proper citation form; maintaining accurate and complete data in the FOCUS case management system; maintaining working knowledge of rulemaking requirements; and other related duties to effectively provide legal administrative support.


Minimum Qualifications:

  • Knowledge of basic legal terminology.

  • Data entry skills sufficient to create database records and update entries or create and apply the basics of spreadsheets and supply/retrieve information in databases.

  • Customer service skills sufficient to provide prompt, courteous and accurate information to a variety of customers over the phone, in person and via email.

  • Word processing skills to develop and modify a variety of correspondence, records and reports; write and edit a variety of documents in business English using correct spelling, grammar, and punctuation.

  • Typing/keyboarding skills of 50 WPM to complete a variety of legal documents and letters.

Preferred Qualifications:

  • Paralegal or Legal Secretary Certificate.

  • Experience providing clerical or office support in a legal setting.

Additional Requirements

It is the policy of the Office of Administrative Hearings that all employees submit to a background investigation prior to employment

. The background check may consist of the following components:

  • SEMA4 Records Check (applies to current and past state employees only)

  • Criminal History Check

  • Employment Reference Check

  • Court Records Check

Application Details

Why Work For Us


! The State of Minnesota offers a comprehensive benefits package including low cost medical and dental insurance, employer-paid life insurance, short and long term disability, pre-tax flexible spending accounts, retirement plan, tax-deferred compensation, generous vacation and sick leave, and 11 paid holidays each year.

How to Apply

Click Apply at the bottom of this page

. If you have questions about applying for jobs, contact the job information line at .

For additional information about the application process, go to


If you have questions about the position

, contact Amanda Johnson at


The Office of Administrative Hearings is an equal opportunity, affirmative action, and veteran-friendly employer. We are committed to providing culturally responsive services to all Minnesotans. The Office of Administrative Hearings recognizes that a diverse workforce is essential and strongly encourages qualified women, minorities, individuals with disabilities, and veterans to apply.

It is the policy of the Office of Administrative Hearings to provide reasonable accommodations to qualified candidates and employees. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at or email .us_. Please indicate what assistance you need. To request an accommodation for an interview, please contact Amanda Johnson at .us_.

Job Title: Legal Secretary

  • Location:* St. Paul

  • Job ID:* 26988

Regular/Temporary: Unlimited

  • Full/Part Time:* Full-Time

  • Who May Apply:* Open to all qualified job seekers

  • Date Posted:* 09/25/2018

Closing Date: 10/01/2018

Hiring Agency: Office of Administrative Hearings

  • Work Shift:* Day Shift

  • Days of Work:* Monday

  • Friday, 8:00 a.m.

  • 4:30 p.m.

Travel Required: No

  • Salary Range:* $19.57 - $26.41 /hourly; $40,862 - $55,144/annually

  • Classified Status:* Classified

  • Job Class:* Legal Secretary

  • Working Title:* Legal Assistant

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Legal Secretary

Expired Job

State Of Minnesota