State Of Mississippi Montgomery , AL 36101
Characteristics of Work Benefits Supplemental Questions
This is a professional senior-level position in which the incumbent provides principal legal secretarial support to an agency, department, board or institution. Incumbents perform difficult and responsible legal work, conducting research for opinions and briefs and performing other duties related to the assignment.
The work involves frequent contact with various public and private officials for the purpose of exchanging non-routine information. Other duties include such tasks as composing and reviewing relatively technical correspondence, obtaining and presenting information, setting up and maintaining files and records, and typing briefs and resumes of conferences. The incumbent exercises a degree of confidentiality essential in the execution of administrative duties and in the performance of clerical functions requiring a high level of proficiency. Supervision may be exercised over a small clerical staff.
Examples of Work:Examples of work performed in this classification include, but are not limited to, the following:
Composes correspondence and other material involving legal procedures and department or agency policies.
Makes arrangements for conferences and meetings.
Maintains legal and confidential files and dockets.
Prepares necessary affidavits, complaints, and indictment forms for prosecutions incident to fraudulent claims.
Prepares and/or answers subpoenas, deputy warrants, writs, and legal documents.
Prepares claims for probate and bankruptcies, receiverships, and administration of decedents' estates.
Prepares authorization for cancellation of enrolled warrants when satisfied.
Compiles data from cases, statutes, and departmental policies and procedures for preparation of opinions and briefs.
Examines files involving any matter referred to the agency and assists in the preparation of briefs thereon.
Performs related or similar duties as required or assigned.
These minimum qualifications have been agreed upon by Subject Matter Experts (SMEs) in this job class and are based upon a job analysis and the essential functions. However, if a candidate believes he/she is qualified for the job although he/she does not have the minimum qualifications set forth below, he/she may request special consideration through substitution of related education and experience, demonstrating the ability to perform the essential functions of the position. Any request to substitute related education or experience for minimum qualifications must be addressed to the Mississippi State Personnel Board in writing, identifying the related education and experience which demonstrates the candidate's ability to perform all essential functions of the position.
Graduation from a standard four-year high school or equivalent (GED or High School Equivalency Diploma);
Eight (8) years of experience in work related to the described duties.
Graduation from a standard four-year high school or equivalent (GED or High School Equivalency Diploma), related education, and related experience may be substituted on an equal basis.
Essential Functions:Additional essential functions may be identified and included by the hiring agency. The essential functions include, but are not limited to, the following:
1.Maintains legal and confidential files and dockets ensuring accuracy and organization.
2.Types non-technical, technical, and confidential correspondence, reports, and other legal documents, which may require taking and transcribing dictation.
3.Researches information and compiles data for preparation of opinions, briefs, and/or special assignment materials.
4.Acts as a liaison for attorney(s).
5.Performs routine office and receptionist duties.