Kutak Rock LLP Omaha , NE 68102
Posted 1 week ago
Practice Area Multiple
Date Posted Mar 14, 2024
Application Deadline May 15, 2024
OMAHA, NE
Kutak Rock LLP has an opening for a Legal Secretary in its Omaha office. This position is part of a secretarial team that is primarily responsible for daily and weekly support across our five legal departments (corporate, litigation, public finance, real estate and finance, and tax credits) when additional legal support, or help with special projects, is needed. This position is a gateway to learn the culture, fundamentals, and workload of the firm, with opportunities to specialize at specific desk assignments as they become available.
JOB SUMMARY
Kutak Rock LLP has an opening for a Legal Secretary in its Omaha office. This position is part of a secretarial team that is primarily responsible for daily and weekly support across our five legal departments (corporate, litigation, public finance, real estate and finance, and tax credits) when additional legal support, or help with special projects, is needed. This position is a gateway to learn the culture, fundamentals, and workload of the firm, with opportunities to specialize at specific desk assignments as they become available.
The hours for this full-time position are 8:30 a.m. - 5:00 p.m., Monday through Friday (with a one-hour lunch) and with some flexibility specific to the related work loads.
RESPONSIBILITIES
Type documents, firm standard letters, pleadings, correspondence, and memoranda received via hand-written copy, electronically,
Dictaphone, dictation, or edited typed work product
Proofread work to ensure accuracy and adherence to firm format standards
Use internal programs for document revision and clean-up
Manage various document comparisons
Answer telephones
Accurately make travel arrangements
Maintain work calendars by scheduling appointments, conference calls, and meetings
Coordinate with in-house conference center for meetings as needed
Manage office deadlines
Accurately enter time and expense records into InTapp Time; prepare expense memoranda and documentation
Utilize Document Management System and Email Management System for individual capacity and in support of attorneys
Assist in managing closing documents and preparing closing binders including electronic closing binders and distribution via various delivery methods
Create, organize and maintain sets of files using electronic and physical file systems
Copy, scan, and file various client documents
Organize and coordinate mailings of various sizes and delivery methods
Maintain Continuing Legal Education (CLE) transcripts and bar association memberships
Assist with client matters when appropriate
Provide secretary desk coverage as needed
Other duties as assigned
QUALIFICATIONS: Skills & Abilities
Ability to work independently and collaboratively
Excellent interpersonal skills with an aptitude to interface with attorneys, clients, and staff
Ability to handle documents and other information with confidentiality and discretion
Excellent spelling, grammar, and proofreading skills
High level of attention to detail
Excellent organizational skills
Ability to meet specific deadlines for completion of assignments
Ability to prioritize and multitask
Knowledge of legal terminology and procedures
Understanding of edit codes, shorthand, and proofreading marks for purposes of document revision
Knowledge of PC and Windows applications
Advanced proficiency in Microsoft Office products, particularly Microsoft Word and Microsoft Outlook (Required skills include: section and page breaks, cross referencing, page numbering, headers and footers, styles and schemes, document comparisons, document conversions, and table of contents/authorities)
QUALIFICATIONS: Education & Experience
High school (or equivalent) required; college degree given preference
Minimum of three years of experience in the secretarial field; legal experience given preference
Position Information
Salary Range: $38,000 - $50,000 per year
Position Status: Non-exempt
Benefits
Medical, Dental, Vision, Life, Dependent Life, Disability, and Accidental Death & Dismemberment insurance. Flexible Spending Plan. Health Savings Account. Fertility coverage assistance. Profit-Sharing and 401(k) Retirement benefits. Discretionary bonuses. Nine Paid Holidays per calendar year. Nine hours of paid time off accrued each month. Bereavement, jury duty, military leave. Employee Assistance Program. Tuition Reimbursement. Employee referral program. Back-Up Care. Domestic Partner Benefits. Commuting Benefits. Some of the foregoing benefits include Employer/Employee cost sharing.
Additional Information
Any offer of employment is contingent upon the successful completion of a background check.
About the Firm
Kutak Rock was formed in 1965 with a commitment to exceptional client service delivered with a collaborative, team-focused approach. Our founding charter commits the firm to "allow and encourage each individual within it to be a full person," and we strive to offer an exceptional professional environment, intellectually challenging and engaging work in multiple disciplines, competitive compensation and benefits, opportunities for training and career development. We are a leading national law firm with locations in 19 cities united by our common commitment to our core values of client service; integrity and fairness; innovation; and inclusiveness and diversity.
We are dedicated to the maintenance of a respectful, collegial, communicative, and equal opportunity workplace that encourages and rewards innovation and entrepreneurship. We measure our success not just on the basis of our revenues or our profits, but by the satisfaction we deliver for our clients and the health, engagement and loyalty of our people.
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