Legal Secretary Ii(Job Id 49857)

State Of Arizona Phoenix , AZ 85002

Posted 2 months ago

OFFICE OF THE ARIZONA ATTORNEY GENERAL

The Arizona Attorney General's Office Criminal Division/Financial Remedies Section seeks an experienced Legal Secretary II. The legal secretary holds an important role as the duties include accurate preparation of a variety of legal correspondence, legal notices and forms, processing electronic court filings with State and Federal courts along with calendaring deadlines and file maintenance. This position provides legal secretarial support for two or more attorneys.

REQUIREMENTS

  • A valid Arizona Driver's License is required, along with consent to have your driving record run periodically.

KNOWLEDGE, SKILLS, & ABILITIES

Knowledge needed:

  • Knowledge of the Arizona and Federal Rules of Civil Procedures.

  • Knowledge of civil/forfeiture legal procedures, techniques, terminology, and forms.

  • Knowledge of utilizing Electronic Court Filing software.

  • Knowledge of legal notices and forms sufficient to complete them from marginal notes, standard paragraphs, verbal/written instructions, and/or similar forms.

  • Knowledge of various computer programs, including but not limited to, Microsoft Outlook, Word, Excel, and electronic case management systems.

Skills needed:

  • Skill in oral and written communication.

  • Skill in handling detailed work with accuracy and speed.

  • Skill in managing and handling a heavy work load under pressure with multiple deadlines.

  • Skill in grammar, punctuation, spelling, basic editing and formatting of a wide variety of legal documents.

  • Skill in composing various complex legal correspondence, pleadings and legal notices.

  • Skill in researching and extracting information from statutes, codes, legal documents and court decisions.

Abilities needed:

  • Ability to calendar court and case imposed deadlines.

  • Ability to organize, prioritize and perform varied tasks and track multiple deadlines simultaneously to include timely filing and file organization.

  • Ability to handle a wide range of administrative support functions.

  • Ability to maintain a high volume case load without any difficulty.

  • Ability to utilize automated case management systems and follow office procedures for maintaining and tracking records.

  • Ability to proficiently use various types of equipment, including computer, keyboard, copiers and printers.

  • Ability to prioritize and plan large scale projects and to be well organized and analytical.

  • Ability to use tact and diplomacy in dealing with other agency employees and high-level public officials.

  • Ability to understand the attorney/client relationship including the need for confidentiality and discretion.

  • Ability to form and maintain cordial working relationships with all level of staff and supervisors/AGO leadership.

IDEAL CANDIDATE

  • Ideal Candidates will have three or more years experience as a legal secretary, be organized, detail oriented self-starter with excellent grammar and writing skills, able to multi-task. Civil litigation experience, is preferred.

APPLICATION PROCESS

All applicants under serious consideration for hire with the Attorney General's Office are required to be fingerprinted by the Office and complete a criminal background check through State and Federal agencies. A job offer cannot be tendered until the candidate has successfully passed the initial background check. Your record does not automatically constitute a bar to employment. Factors such as, but not limited to, age at time of offense and age of offense, as well as the relationship between the offense and the job for which you apply will be taken into account.

During all phases of the selection process, people with a disability may request a reasonable accommodation, such as a sign language interpreter, by contacting the AG's Human Resources office at (602) 542-8056 or via e-mail at HumanResources@azag.gov. The Arizona Office of the Attorney General does not discriminate on the basis of race, color, national origin, sex, disability, religion, sexual orientation or age in its programs, activities or in its hiring and employment practices. The following division has been designated to handle inquiries regarding the non-discrimination policies: Operations Division, 2005 N. Central Ave., Phoenix, AZ 85004, Phone: (602) 542-8056, Fax: (602) 542-8000.


icon no score

See how you match
to the job

Find your dream job anywhere
with the LiveCareer app.
Mobile App Icon
Download the
LiveCareer app and find
your dream job anywhere
App Store Icon Google Play Icon
lc_ad

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Legal Secretary I(Job Id 49639)

State Of Arizona

Posted 1 week ago

VIEW JOBS 1/17/2020 12:00:00 AM 2020-04-16T00:00 OFFICE OF THE ARIZONA ATTORNEY GENERAL The Arizona Attorney General's Office is seeking a Legal Secretary I to provide legal secretarial support to one litigating attorney and support staff in the Criminal Division, Fraud and Special Prosecutions Section. KNOWLEDGE, SKILLS, & ABILITIES Knowledge needed: * Knowledge of criminal prosecution procedures and protocol. * Understanding of the attorney/client relationship including the need for confidentiality and discretion. * Knowledge of technical legal terms. * Knowledge of the sequence of legal actions in prosecutions sufficient to answer detailed inquiries from judicial staff, law enforcement, counsel or the public with accuracy. * Substantial working knowledge of various computer programs. Skills needed: * Skill in oral and written communication. * Skill in composing correspondence and legal documents. * Grammar, punctuation, spelling, basic editing, formats of a wide variety of legal documents. * Skill in docketing and monitoring legal deadlines. * Skill in transcribing and word processing. Abilities needed: * Must be able to use tact and diplomacy in dealing with other agency employees and high-level public officials. * Ability to be self-initiated, pro-active problem solver with the ability to multi-task while maintaining attention to detail. * Ability to create word processing transcription from compact disk (CD). * Ability to prioritize and plan large scale projects and to be well organized and analytical. * Ability to use various types of equipment, computer and software. * Ability to understand the attorney/client relationship including the need for confidentiality and discretion. * Ability to form and maintain cordial working relationships with all level of staff and supervisors/AGO leadership. IDEAL CANDIDATE * Ideal Candidates will have a minimum of two or more years of experience as an Administrative Assistant, one or more years of experience as a Legal Secretary OR completion of post high school legal secretary training and criminal law experience preferred. APPLICATION PROCESS All applicants under serious consideration for hire with the Attorney General's Office are required to be fingerprinted by the Office and complete a criminal background check through State and Federal agencies. A job offer cannot be tendered until the candidate has successfully passed the initial background check. Your record does not automatically constitute a bar to employment. Factors such as, but not limited to, age at time of offense and age of offense, as well as the relationship between the offense and the job for which you apply will be taken into account. During all phases of the selection process, people with a disability may request a reasonable accommodation, such as a sign language interpreter, by contacting the AG's Human Resources office at (602) 542-8056 or via e-mail at HumanResources@azag.gov. The Arizona Office of the Attorney General does not discriminate on the basis of race, color, national origin, sex, disability, religion, sexual orientation or age in its programs, activities or in its hiring and employment practices. The following division has been designated to handle inquiries regarding the non-discrimination policies: Operations Division, 2005 N. Central Ave. Phoenix, AZ 85004, Phone: (602) 542-8056, Fax: (602) 542-8000. State Of Arizona Phoenix AZ

Legal Secretary Ii(Job Id 49857)

State Of Arizona