Legal Secretary III

Texas Health & Human Services Commission Tyler , TX 75701

Posted 2 months ago

Legal Secretary IIIPerforms complex legal secretarial and administrative support work for one or more attorneys, including local district and county attorneys as well as Department attorneys. Maintains complete and accurate control of legal files.

Work includes preparing and typing legal and administrative correspondence and documents. Develops and maintains appropriate and professional working relationships with agency staff and the legal community. Assists in establishing and maintaining tracking systems to ensure timely and efficient processing of all legal tasks within the unit.

Prepares travel requests and reports for staff. Ensures that all Department attorneys' and prosecutors' offices are adequately supplied and that office equipment is maintained. Performs other duties as assigned.

Works under limited supervision with considerable latitude for the use of independent judgment and initiative concerning prior methods and legal procedures to accomplish assigned duties. Essential Job Functions:

This position will be housed at the Tyler CPS office on Rieck Road. The legal secretary will be working with the DFPS Attorneys housed at this office.Knowledge Skills Abilities:


Demonstrates knowledge of spelling, punctuation, sentence structure, grammar, and arithmetic. Ability to organize records and to prepare chronology of events.

Ability to prioritize work and complete tasks in an efficient and timely manner. Ability to plan and organize work flow. Ability to handle telephone calls in a professional and efficient manner. Proficient in the use of Word, Excel, Microsoft Outlook, as well as the ability to learn the use of other computer programs; the understanding to recognize confidential information and the ability to keep that information confidential Registration or Licensure

Requirements:

None required, but Notary Public is preferred. Initial Selection Criteria:

Some education beyond high school preferable. Prior secretarial experience.

Prior experience working in the legal field. Additional Information:

Physical requirements for the position include the ability to drive a vehicle, to lift and carry objects, operate a computer, including operating word processing, data management, and other computer software, to be capable of verbal and written communication, and to operate equipment and machinery, such as faxes, copiers and other office equipment. Note: Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include: 27D, LN, 4400, 5J0X1.

For more information see the Texas State Auditor's Military Crosswalk at http://www.hr.sao.state.tx.us/Compensation/JobDescriptions.aspx. MOS Code:

Note: Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include: 27D, LN, 4400, 5J0X1.

For more information see the Texas State Auditor's Military Crosswalk at http://www.hr.sao.state.tx.us/Compensation/JobDescriptions.aspx.

HHS agencies use E-Verify. You must bring your I-9 documentation with you on your first day of work.

I-9 Form - Click here to download the I-9 form.

In compliance with the Americans with Disabilities Act (ADA), HHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.



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Legal Secretary III

Texas Health & Human Services Commission