Legal Secretary I/Ii South Lake Tahoe

Description

THE COUNTY OF EL DORADO

The County of El Dorado is committed to promoting the power of public service by fostering a diverse and collaborative workplace where employees are empowered, respected and valued. The dedicated efforts taken by the Board of Supervisors continues to promote El Dorado County as a competitive employer that is committed to recruiting and retaining qualified employees by advocating for competitive salaries and excellent benefits. The County of El Dorado is also supportive of providing telework opportunities for employees consistent with business needs and in accordance with Board of Supervisors Policy E-12 - Telecommuting.

THE OPPORTUNITY

Use your skills to perform varied and responsible specialized and confidential legal secretarial duties; compose and prepare correspondence; provides legal administrative support to attorneys, court officers, or law enforcement personnel; assist with calendaring and scheduling; and perform related duties as assigned.

The selected candidate will have an opportunity to:

• Perform general and legal secretarial duties related to the assigned functional area and department.

• Draft pleadings, subpoenas, contracts, ordinances, and other legal document correspondence, memoranda, and reports, depending upon the office to which assigned, from notes, brief instruction, dictated tapes, or printed materials.

• Calendar and schedule court dates, meetings, and appointments for attorneys, court officers, and other law enforcement personnel; file or arrange for the filing of legal briefs and other necessary paperwork with the court.

• Process a variety of legal agreements, contracts, etc., following instructions of attorneys, court officers, or other law enforcement personnel.

• Initiate specified correspondence such as transmittal letters for signature by appropriate staff; review finished materials for completeness, accuracy, format, compliance with policies and procedures, and appropriate English usage.

• Collect information from a variety of sources pertinent to area of assignment; compiles data as necessary and prepares routine reports as required.

• Type and draft a wide variety of finished documents, including both general and legal-related correspondence and documents; may use word processing equipment to input or retrieve data, and prepare reports using an on-line computer system.

• Receive and screen visitors and telephone calls, providing information regarding the particular area of assignment, which may require the use of judgment and interpretation of policies and procedures or taking messages or referring the caller to the proper staff member.

• Organize and maintain the law library as well as chronological and other files.

• Relieve attorneys, court officers, or other law enforcement personnel of certain administrative matters by following up on projects, transmitting information, keeping informed of pertinent activities, and scheduling and arranging for meetings.

For a full description of duties and responsibilities please review the job description here.

IDEAL CANDIDATE

Detail-oriented and highly organized office in a confidential, professional environment with a proven track record of providing efficient administrative support internally and a passion to provide public support. Possessing excellent communication in a fast-paced law enforcement environment. Curious, quick learner, customer service focused and dedicated to ongoing growth and development. The El Dorado County Probation Department's Vision, Mission, and Values are supported by the Leadership Team through the provision of clear and consistent direction and support to all team members, promoting a culture of learning, demonstrating the benefits of an outward mindset, and conducting our business with integrity and compassion.

Human Resources will assess your application to determine if you are minimally qualified using the following recommendations:

Education and Experience:

Any combination of the required experience, education, and training that would provide the essential knowledge, skills, and abilities is qualifying.

Legal Secretary I:

Equivalent to graduation from high school;

AND

Two (2) years of general secretarial and administrative office support experience.

Legal Secretary II:

Equivalent to graduation from high school;

AND

One (1) year of legal secretarial experience providing support to attorneys, court officers, or other law enforcement personnel,

OR

One (1) year of experience equivalent to the County's class of Legal Secretary I.

Licenses and Certifications:

• Possession of, or ability to obtain and maintain, a valid California Driver's License by time of appointment and a satisfactory driving record.

Clickhereto view the minimum qualifications for Legal Secretary I/II, as well as the physical, environmental, and working conditions.

SUBMIT YOUR APPLICATION

Apply online by clicking the 'Apply" link at the top of this announcement. When your online application and responses to the required supplemental questions are complete, click 'Accept".

If you have any questions regarding this recruitment, contact Rachel Wallick in Human Resources at rachel.wallick@edcgov.us.

RECRUITMENT PROCESS

The Human Resources Department will screen all applications to identify qualified candidates. After screening, qualified candidates will be referred to the next step and notified of all further procedures applicable to their status in the recruitment process.

A written exam will be utilized to determine an applicant's ranking and placement on the eligibility list. The online examination has been tentatively scheduled for 3/26/2024. If it is determined that you meet the minimum qualifications and are therefore eligible to participate, you will be notified by email prior to the examination.

If you have taken this examination within six (6) months prior to the scheduled date of the examination, your score will automatically be transferred to this exam and you are not permitted sit for this examination. If you have taken this examination from greater than six (6) months but within twelve (12) months prior to the scheduled date of the examination, you may elect to transfer that examination score or sit for the examination again; you must contact Human Resources prior to the scheduled exam date to request that your previous score be transferred.

A transferred examination score does not guarantee passing the current examination administration. Examination pass points are set in accordance with the EEOC Uniform Employee Selection Guidelines.

ADDITIONAL INFORMATION

The County of El Dorado is recruiting applicants for Legal Secretary I/II.

This recruitment will establish a list for the purpose of filling current and future full-time, part-time, limited term, and extra help vacancies for at least three (3) months. If you are interested in the Legal Secretary I/II position within any County department, please submit your application.

We currently have the following vacancies:

• One (1) full-time vacancy in the Probation Department, located in South Lake Tahoe, CA.

Click Herefor Frequently Asked Questions.

The County of El Dorado is an Equal Opportunity Employer and encourages applicants from diverse backgrounds to apply.

Not just rustic mining towns and historic sites - Today El Dorado County is a year-round vacation destination overflowing with outdoor adventure, inviting agritourism locations, enriching family activities, and a proud Gold Rush history.

Escape the traffic and smog because El Dorado County is just:

• 40 miles to Downtown Sacramento
• 50 miles to Sacramento International Airport
• 129 miles to San Francisco

Here area few of the many activities and events available throughout El Dorado County:

• Hiking, Camping, Fishing, Boating, and Watersports

• Skiing and Snowboarding

• Live Music and Music Festivals

• Local Craft Breweries and Wineries

• El Dorado County Fair

• Placerville Speedway Races

• Farm to Fork Restaurants

• Small Business Shops

Employees that are buying a home in El Dorado County may qualify for down payment assistance. Clickherefor more information.

CHECK OUT OUR VIDEO TO LEARN MORE!