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Legal Secretary II

Expired Job

Oklahoma City Oklahoma City , OK 73113

Posted 3 months ago

Department Information, Job Summary and Essential Job Functions

NOTE: The normal starting salary for this position is $43,952.40/annually. A higher salary may be considered, dependent on the qualifications and experience of the selected applicant and/or the City's step placement policy.

This job is located in the Office of the Municipal Counselor in the Civil/Litigation Department with The City of Oklahoma City and is under the supervision of the Legal Administrative Specialist, Law Office Manager and Deputy Municipal Counselor over Administration. An employee in this classification performs work of a specialized nature utilizing skills, knowledge, and abilities acquired prior to assuming the responsibilities of the position. Essential job functions include: operating personal computers and other electronic equipment to produce legal documents, correspondence, memorandums and reports; ensuring the usage of proper grammar, spelling, and punctuation; exchanging information with citizens, agency representatives, or other City personnel; operating various office machines; and providing general clerical support. Specific knowledge of legal terminology, federal and state court rules regarding document formats, electronic filing systems, and office practices and procedures is essential. Knowledge and skill in City Council docketing procedures and Department and City-wide practices and procedures is essential but may be acquired after assuming the position. An employee in this position may be required to gather data to create reports as requested by a supervisor and/or assigned attorneys, using personal computers, database software and/or manual/electronic records. The Legal Secretary II may also have responsibilities involving collections, expungements, docketing work or special assignments from a supervisor. The Legal Secretary II has frequent, direct contact with City officials and staff, attorneys from outside law firms, vendors, members of the public and employees within the office. An employee in this position will be required to maintain confidentiality, demonstrate the ability to work under pressure and work independently. Work assignments are received in written and verbal form and are assigned and reviewed by a supervisor.

VETERANS PREFERENCE

Honorably discharged veterans of the United States Armed Forces who are not currently employed full-time by the City of Oklahoma City shall receive five (5) points added to the passing score on an initial selection process. Qualified applicants must upload or submit a copy of their DD Form 214 indicating discharge type/character of service at the time of application.

Job Requirements

  • Knowledge of and skill in applying rules of grammar, spelling and punctuation.

  • Knowledge of and skill in preparing complex legal documents by operating a personal computer using relevant software.

  • Knowledge of and skill in utilizing basic research principles and practices.

  • Knowledge of and skill in operating standard office machines and equipment.

  • Knowledge of and skill in organizing, compiling, and recording information accurately.

  • Skill in typing accurately and neatly (minimum 65 net wpm).

  • Skill in oral and written communication using tact and diplomacy.

  • Skill in following verbal and written instructions.

  • Skill in recording information.

  • Ability to work under pressure and work independently.

  • Ability to compose general correspondence and forms with little direction.

  • Willingness to maintain confidentiality and assume responsibility for work performed.

DEPARTMENTAL PREFERENCES

  • Minimum three (3) years of legal secretarial experience.

Working Conditions and Physical Requirements

WORKING CONDITIONS

  • Primarily indoors in a climate-controlled environment.

  • Subject to sitting, standing, walking, and operating a telephone or computer for extended periods of time.

  • Subject to continuous exposure to light and glare from a computer monitor.

  • Subject to frequent low-level noise from objects such as keyboard, ten-key, copying machine, telephone and other office equipment.

  • May be required to work beyond normal work hours.

NOTE: Typical City employee working hours are 8:00 a.m. to 5:00 p.m., Monday through Friday. However, working hours vary (may require work to begin before 8:00 a.m. and/or end beyond 5:00 p.m., and/or may require work on weekends and holidays), and are subject to change, based on the duties and location of the position and the business needs of the assigned work unit/department.

PHYSICAL REQUIREMENTS

  • Arm-hand steadiness and finger dexterity enough to operate equipment such as keyboard, 10- key, telephone, other office equipment, etc. and to file documents.

  • Near vision enough to read and draft written communication such as letters, standard records, reports, computer printouts, etc.

  • Speech and hearing enough to communicate clearly and distinctly in person and by telephone.

  • Mobility enough to continuously move one's self from place to place during the workday.

Other Notes

NOTE: This position requires documentation of typing 65 accurate words per minute on a 5-minute timed test. At the time of application, a written document verifying typing skill of 65 accurate words per minute on a 5-minute timed test within the past 12 months from a recognized employment agency or placement office, etc., must be submitted. Your typing test results must be attached when you submit your application. Online typing tests are not accepted. Typing scores are subject to verification. The City of Oklahoma City Personnel Department administers typing tests by appointment only during the following times: Mondays and Wednesdays (1:00 p.m. to 4:00 p.m.) and Fridays (8:30 a.m. to 11:30 a.m.). Please contact the Personnel Department at (405) 297-2530 or personnel.frontdesk@okc.gov to schedule a typing test.

NOTE: City employees are required to receive pay electronically, either via direct deposit or pay card.

NOTE: Full-time employees on the Interdepartmental lateral transfer/voluntary demotion list who are interested in this position must submit an application through the standard process.

NOTE TO FORMER EMPLOYEES: To participate in any selection process, former employees must be eligible for rehire. If you are unsure of your rehire status, please contact the Personnel Department at (405) 297-2530. If your rehire status has been coded "Not Eligible," "Eligible 3," or "Conditional," you will need to request a review of your retire status through the Personnel Department's Labor Relations Division.

NOTE: Upon a conditional offer and acceptance of employment, the City of Oklahoma City will conduct a background investigation/verification. Applicants will be provided contact information for any third-party reporting agencies used to collect background information in connection with conditional offers of employment.

NOTE: Applicants will be provided a copy of the City of Oklahoma City's Drug and Alcohol Testing Policy upon conditional offer and acceptance of the position and prior to being directed for a health screen/physical examination and drug test.

NOTE: Completion of the supplemental questions is required. Responses to supplemental questions must be supported by work history/information listed on the application/resume.

AN EQUAL OPPORTUNITY EMPLOYER

If you require reasonable accommodation at any time during the hiring process,

please notify one of the Personnel Department Representatives.


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Legal Secretary II

Expired Job

Oklahoma City