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Legal Secretary

Expired Job

Hillsborough County, FL Tampa , FL 33602

Posted 2 months ago

Introduction

Hillsborough County (County seat of Tampa, FL) is a great place to work! Situated along Florida's Gulf Coast, this region boasts an enviable quality of life with year round sunshine, a unique cultural heritage and a diverse business climate. For both individuals and companies alike, Tampa offers accessibility, affordability and opportunity.

Hillsborough County Government is a great employer looking for new members to join its team who are aligned with the core values of commitment to excellence; stellar customer service; and embracing diversity, transparency, and accountability. Our employees enjoy careers that are professionally and personally rewarding and provide competitive and reasonable compensation.

Hillsborough County Government consists of many independent agencies and thousands of employees. We provide a wide range of municipal services to the citizens of Hillsborough County, including port operations, childrens' education, arts and culture, courts, planning and zoning, public transportation, environmental protection, and employment-related services.

Read below to learn more about this exciting opportunity to join our team.

IDEAL CANDIDATE PROFILE

Ideal candidate for the position will have significant experience supporting both litigation and transactional matters.

JOB OVERVIEW

Performs a variety of secretarial and administrative functions in support of a legal staff of a county wide agency.

MINIMUM QUALIFICATIONS

An Associate's Degree from an accredited college or university with a major in Secretarial Science; and

Two or more years of experience as a Secretary, which included one or more years as a Legal Secretary.

Or any equivalent combination of education, training and experience that would reasonably be expected to provide the job-related competencies noted below.

TESTING REQUIREMENTS

A passing score a on multiple-choice general clerical exam.

Those who qualify to take the exam will be sent an invitation email explaining the testing process. Please be advised that all testing must be accomplished by one day after the recruitment ending date.

CORE COMPETENCIES

  • Customer Commitment
  • Proactively seeks to understand the needs of our customers and provide the highest standards of service
  • Dedication to Professionalism and Integrity
  • Demonstrates and promotes fair, honest, professional and ethical behaviors that establishes trust throughout the organization and with the public we serve
  • Organizational Excellence
  • Takes ownership for excellence through one's personal effectiveness and dedication to the continuous improvement of our operations
  • Success through Teamwork
  • Collaborates and builds partnerships through trust and the open exchange of diverse ideas and perspectives to achieve organizational goals

JOB SPECIFIC COMPETENCIES

  • Considerable knowledge of legal office administrative practices and procedures

  • Considerable knowledge of legal terminology and court procedures

  • Considerable knowledge of the operation of word processing and data processing equipment

  • Working knowledge of English grammar, punctuation and spelling

  • Ability to work effectively with others

  • Ability to transcribe dictation

  • Ability to type 50 words per minute with near 100% accuracy

  • Ability to use a computer and related software

  • Ability to handle confidential information

  • Ability to maintain work related records and prepare reports

  • Ability to communicate effectively, both orally and in writing

  • Ability to provide basic legal assistance and/or conduct legal research under the supervision of an attorney

REPRESENTATIVE DUTIES

Note: The following duties are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on assigned area of responsibility, incumbents in the position may perform some or all of the activities described below.

  • Prepares and types legal pleadings including complaints, affidavits, notices of hearing, motions, orders, stipulations and discovery documents for filing in court.

  • Composes, edits and types correspondence.

  • Coordinates the distribution of incoming and outgoing mail.

  • Schedules court hearings, depositions, mediation conferences and other meetings to ensure the timely disposition of cases.

  • Coordinates arrangements and agenda for various commission and board meetings and conferences; assembles materials, compiles agenda and attends meetings.

  • Acts as liaison with witnesses and prepares subpoenas for depositions and trial.

  • Obtains information and prepares responses to discovery requests, such as interrogatories, and requests for the production of documents.

  • Maintains files and tracks deadlines for discovery and responses to pleadings.

  • Files complaints and other pleadings with the appropriate court and/or judge.

  • Maintains activity reports and submits appropriate documentation to specific units.

  • Responds to inquiries from the public, government agencies and the news media to provide general or detailed information, as appropriate.

  • Performs a variety of secretarial activities including transcribing dictation, maintaining supervisor's appointment calendar, and establishing and ensuring the maintenance of a comprehensive, central filing system.

  • Maintains the confidentiality of records and reports pertaining to the work of the division or department.

  • May be required to be cross-trained in the performance of basic legal assistance and/or legal research under the supervision of an attorney.

  • Performs business related activities and functions regarding legal office administrative practices and procedures.

  • Performs other related duties as required.

Selection Plan

  • Supplemental Questionnaire and Application Screening

  • Clerical Testing (by appointment only)

  • Establish List

  • Department Selection Interviews*

  • Background Investigation

  • Offer

  • The Department named at the top of this job bulletin is responsible for reviewing the qualified applications on the referral list and will carefully consider all qualified submissions during the screening of candidates. You will be contacted by the department directly if you are selected to continue in the recruitment process. Due to the high level of interest in the position, it will not be possible to interview every minimally qualified applicant. The Department, or its Human Resources Department, will notify you, via email, when the position has been filled.

Conclusion

VETERANS' PREFERENCE: The Civil Service Board and its client agencies value the service veterans and their family members have given to our country and support the hiring of returning service members and military spouses. Therefore, special consideration and priority in appointment will be given to veteran preference-eligible applicants (as described in Section 295.07, F.S.) throughout each step of the selection process.

The applicant claiming veterans' preference is responsible for providing required documentation that clearly shows dates of service, campaign awards or medals received, and character of discharge (DD-214 Member-4 or Service-2 copy) to support entitlement to preference CAN be provided at the time of application submission. Documentation can easily be provided to us electronically through this online application system (preferred), but can also be provided to us by email, fax, or USPS. However, in ALL cases, required documentation must be provided to us prior to the closing date of the vacancy announcement.

Applicants that meet the minimum job requirements and qualify for Veterans' Preference who believe they have not been afforded employment preference in accordance with applicable Florida law, may file a written complaint requesting an investigation with the Florida Department of Veterans' Affairs, Division of Benefits and Assistance, 9500 Bay Pines Blvd, Room 214, St. Petersburg, Florida 33708. The complaint must be filed within 60 calendar days from the date the applicant receives notice that s/he was not selected. Prior to filing a complaint, however, it is the responsibility of the preference-eligible applicant to contact the employer at least one time after 45 days have passed from the final date for submitting an application or the interview date, whichever is later in time, if the applicant has not received notice of a hiring decision.

For more information on Veterans' Preference, please visit the Civil Service Board website by clicking here.

DRUG-FREE WORK PLACE: The employers of Hillsborough County have implemented a drug-free workplace and all offers of employment are conditioned on job applicants successfully passing a drug test.

RESPONSE/RECOVERY ACTIVITIES: Employees may be required to participate in response/recovery activities in response to a major emergency or natural disasters affecting County operations. In such situations, every effort will be made to maintain operations, but employees may be assigned to carry out response activities suited to their skills and capabilities.

HILLSBOROUGH COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER

Hillsborough County provides equal employment opportunity to all persons, regardless of age, race, religion, color, national origin, sex, political affiliations, marital status, non-disqualifying physical or mental disability, age, sexual orientation, membership or non-membership in an employee organization, or on the basis of personal favoritism or other non-merit factors.

Hillsborough County welcomes and encourages applications from persons with physical and mental disabilities, and will reasonably accommodate the needs of those persons in the application and testing process. The decision on granting reasonable accommodation requests will be on a case-by-case basis.

APPLICANTS RIGHTS UNDER FEDERAL EMPLOYMENT LAWS: Family and Medical Leave Act (FMLA) Poster; Equal Employment Opportunity (EEO) Poster; and Employee Polygraph Protection Act (EPPA) Poster.


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Legal Secretary

Expired Job

Hillsborough County, FL