Legal Secretary

Fawkes IDM Boston , MA 02128

Posted 3 weeks ago

Seeking a legal secretary for a full-time role onsite in Boston, MA.

Responsibilities:

  • Manage the day-to-day schedules of the attorneys.
  • Effectively manage projects by meeting deadlines and conducting follow-up as needed.
  • Assist attorneys with preparation of template contracts and other legal documentation of aroutine nature. Create, edit and proofread work product to ensure accuracy
  • Maintain calendars including appointments, meetings, travel and trip plans, CLE reporting, and professional memberships for attorneys.
  • Input, review, edit, and close timekeepers, time entries through the Firm's web-based timeentry program using Firm standards
  • Process Accounts Payable and Receivable and various forms such as reimbursements, expense reports, new business forms, check requests and audit letters
  • Handle monthly client billing. Review billing proformas for accuracy and completeness. Perform client, matter and timekeeper inquiries, and narrative edits
  • Maintain and regularly update Boston billing spreadsheet regarding specific client rates and discounts.
  • Prepare and maintain spreadsheets and databases for legal files and initiatives
  • Open new matters and generate client conflict checks. Assist attorneys with conflict resolution and creation of conflict waivers and client engagement letters
  • Set up and maintain timekeeper's work files, including daily and regular filing
  • Prepare annual and/or supplemental audit letter responses
  • File and maintain electronic documents and attorney emails in Filesite

Requirements

  • 3+ years of legal secretarial experience in a law firm or other legal environment.
  • Prior administrative law firm or legal environment experience required.
  • Must be flexible with schedule including overtime as needed.
  • Must have good communication and customer service skills including the ability to communicate and provide customer services to clients, attorneys and other staff.
  • Strong knowledge of Microsoft Office Products (Word, Excel, PowerPoint and Outlook).
  • Experience with Nuance and Styles/DocXtools is required.
  • Must possess strong calendar management skills.
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Legal Secretary

Fawkes IDM