Legal Secretary 2

Position Description

About Pennington County:We provide quality public services, as determined by law and citizen needs, through innovative leadership and the teamwork of its people, officials, and employees.

Our Employee Value Proposition - Comprehensive Benefits Package:

South Dakota Retirement Plan and Supplemental Retirement Plan, eleven paid holidays, generous vacation and sick leave, emergency leave, company paid life insurance, flexible scheduling, employee assistance program, and competitive health, dental, and vision insurance.

The role of the Legal II Secretary is to provide secretarial support and professional and legal assistance to their assigned Deputy State's Attorney.

Position Functions

Essential Functions:

• Prepare legal documents and correspondence at all levels of court cases.

• Assist attorney in trial preparation.

• Copy and make available all discovery materials.

• Answer phones.

• Order all evidence as needed.

• Create files and update information in the records management system.

• Work with other departments, such as law enforcement and the courts to ensure an efficient system.

• Perform related duties as assigned by supervisor.

• Maintain compliance with all company policies and procedures.

Additional Duties:

• Updating and verifying daily and weekly court calendar

• Uploading documents to the record management system

• Tasking agencies related to release of evidence, no contact orders, and other conditions of bond.

• Distribution of emails to appropriate staff.

• Assisting attorneys in court as needed.

This job specification should not be construed to imply that these requirements are the exclusive duties of the position. Incumbents may be required to follow any other instructions, and to perform any other related duties, as may be required.

Qualifications

Experience and/or Education Required:

• High school diploma or GED.

• No experience required but previous legal experience preferred.

Physical Requirements:

• Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA, and other federal, state, and local standards, including meeting qualitative and quantitative productivity standards.

• Ability to maintain regular, punctual attendance consistent with the ADA, FMLA, and other federal, state, and local standards.

• Must be able to talk, listen, and speak clearly on telephone and in-person.

• Must be able to frequently sit, walk, stand, bend, kneel, stoop, reach and lift, push or pull and manual dexterity is needed to type, write, use a calculator, and answer telephone.

Additional Information

Working Environment:

• Most work is performed indoors in an office where noise and interruptions often occur.

• Overtime hours may be required to meet project deadlines.

• Some travel may be required for training, meetings, and conferences.