Legal Receptionist

OVERVIEW

Make a difference in your community.

Become a part of the Kitsap County team!

Do what you love while serving the citizens where you live.

The Office of the County Prosecutor has a duty to protect the safety of the people we serve by addressing criminal behavior through the criminal justice system. We have a duty to ensure the constitutional rights of defendants are not violated, as well as to ensure rights of victims are recognized. We also have statutory and constitutional duties to provide competent and timely legal services to our elected county officials as well as appointed county department heads.

The County Prosecutor's Office is offering an exciting opportunity for a LEGAL RECEPTIONIST to join our Family Support Division. This role involves handling office reception duties and various general office tasks of moderate complexity. Ideal candidates should possess general clerical knowledge, demonstrated experience in customer service, and the ability to prioritize multiple tasks effectively. We are looking for team players with strong communication skills and a keen attention to detail.

Interested candidates must upload a resume and cover letter explaining your interest in the position and qualifications.

QUALIFICATIONS FOR PERFORMANCE OF THE ESSENTIAL FUNCTIONS

REQUIRED EDUCATION AND EXPERIENCE:

• One year of general office work experience is required.

• One year of acceptable post high school education in office principles and practices may be substituted for the required experience.

• Prior heavy public contact experience, the ability to type 45 w.p.m., word processing and spreadsheet experience using Microsoft Office software is required.

PREFERRED EDUCATION, EXPERIENCE, OR QUALIFICATIONS:

• Prior experience or education in legal office practices is highly desirable.

Criminal Conviction Standards:

• The successful incumbent will or may have access to a secured/confidential facility or computer system(s). As a result, Kitsap County will be conducting an extensive criminal background check by law enforcement agencies, which includes fingerprinting.

• Please review the following list of disqualifying crimes and negative actions to determine if you meet our standard for this position: https://www.dshs.wa.gov/ffa/disqualifying-list-crimes-and-negative-actions

Required Licenses, Certificates, Examinations/Tests and Other Requirements

Please note: The incumbent is responsible for obtaining and maintaining all of the following required licenses, certifications and other requirements.

Prior to employment, the successful candidate must:

This position requires a security clearance. Prior to employment, a thorough background check through Law Enforcement Agencies and previous employers will be conducted. Kitsap County reserves the right to independently determine applicant's prior criminal conviction record.

PHYSICAL REQUIREMENTS AND WORKING ENVIRONMENT

(The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job. Kitsap County provides reasonable accommodation to enable individuals with disabilities to perform the essential functions.)

• Requires exertion of force of 20 pounds occasionally, 10 pounds frequently, lift/carry/move objects, files/documents and other case material. May be required to lift/transport file boxes weighing up to 50 pounds, in which case assistance is available.

• Reaching above and/or below shoulder.

• Sitting and/or standing for extended periods of time.

• Vision sufficient to read source materials and computer screen data.

• Work is performed primarily in an office environment.

• May have exposure to violent or hostile individuals

ILLUSTRATIVE EXAMPLE OF DUTIES

In this role, you will have the opportunity to:

• Prioritize and organize work assignments effectively and with a minimum of supervision in line with general guidelines; maintain calendar of due dates and initiate recurring work or special clerical projects accordingly.

• Answer all incoming telephone calls on a multi-line telephone, route the calls to the appropriate party, take messages as needed, and disseminate information. Receive the public and assist by providing information and direction.

• Receives and distributes incoming mail/fax/email. File and deliver documents with the court.

• Type miscellaneous correspondence, documents, reports, forms and other materials; input data into case tracking systems with a high standard of accuracy, completeness and correctness of content using accepted departmental form and context.

OTHER POSITION RELATED INFORMATION

• Who May Apply: This position is open to the general public. Applications will be screened for qualifications and completion of all the required materials and forms. The most competitive applicants may be contacted for further steps in the selection process, which may include testing for office and computer skills.

• This position is classified as eligible for overtime under the Fair Labor Standards Act (FLSA)

• This position is covered under a collective bargaining agreement with AFSCME Local 1308. Internal applicants should be aware that a change in union status or bargaining unit may impact your benefits and accruals. Please contact Human Resources if you have questions.

• Kitsap County is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please contact our Human Resources Office.

• This recruitment is being used to fill an existing open position, and may be used to fill future openings for up to six (6) months.

• Work hours for this position are Monday

• Friday, 8 a.m.

• 4:30 p.m.

• Only authorized employees and hiring authorities have access to the application materials submitted. Per RCW 42.56.250, all applications for public employment, including the names of applicants, resumes, and other related materials submitted with respect to an applicant are exempt from public inspection.