Legal Processing Clerk II (Official Classification Is Deputy Court Clerk II)

Description

The purpose of this recruitment is to fill vacant positions at the Monterey Courthouse (but employees may be assigned to any Court location). Also, an eligibility list of applicants will be established.

This is an entry-level position and the rate of pay will begin at $21.75 per hour.

Bilingual: Spanish/English is highly desirable and qualified candidates may receive additional pay.

Superior Court of California, County of Monterey is currently accepting applications for the position of Deputy Court Clerk II. The ideal candidate will be a team player who is excited about starting a career in the justice system and serving the public by providing excellent and professional customer service.

The recruitment examination process may consist of the following:

• Application and Supplemental Question Review

• Oral Interview

Under general supervision, a Deputy Court Clerk II learns and performs a wide variety of legal processing and other clerical duties in support of court operations and other related work as required, such as customer service at public counters, document processing and office support duties. This position is expected to learn and implement court procedures, practices and legal terminology. A Deputy Court Clerk II is expected to complete a nine (9) month probationary period. The Deputy Court Clerk II position is fully qualified and competent to perform the full scope of complex and detailed document processing, counter, and office support duties. The Deputy Court Clerk II is distinguished from the Deputy Court Clerk III, which functions as a lead worker, and/or handles the more complex court clerical functions.

Application Screening and Written Examination

Once your application has been received, it will be screened. The applicants who pass the application screening process will be contacted by Human Resources to schedule the Selection Interview.

If you believe you possess a disability that would require accommodation in the selection process, please call Human Resources at (831) 775-5561.

Examples of Duties

Under general supervision, the Deputy Court Clerk II receives, prepares and processes a variety of legal documents for court operations; works with the public at department counters; performs responsible office support duties in accordance with court procedures and legal codes; and performs related work as required. Positions in this class may perform any or all of the following listed duties. These should be interpreted as examples of the work, and are not necessarily all-inclusive.

• Assists the public in person at the court counters or by telephone; prepares written responses to mailed documents and inquiries;

• Receives and examines documents for accuracy, completeness and conformity to filing requirements;

• Answer questions and provide information on court procedures, processes, requirements and alternatives, such as explaining procedures for appearance, providing and explaining the use of small claims forms, setting up payment plans or alternatives to payments and granting extensions;

• Examines a variety of documents to determine required actions; review completeness and accuracy of submitted documents to ensure compliance with instructions and legal procedures;

• Assemble, organize and prepare materials for use in court; add information resulting from court or other actions; process a variety of documents including modifications of sentencing, trials by declaration, citations, proofs of correction; research and correct citation errors;

• Prepare and / or issue a variety of legal documents and court records including warrants, abstracts, judgments, orders for examination, summons, calendars; obtain signatures and affix seals to documents;

• Receive and collect fines, fees, bail and other payments; calculate and / or verify amounts; make change; issue receipts; enter payments to system records; apportion payment posting into appropriate categories;

• Operate automated court recordkeeping and processing systems involving the use of a personal or on-line computer to enter data, retrieve information, and generate a variety of required reports and documents;

• Set up, maintain, adds document, locate, pulls case files, and assist in purging a variety of files and records;

• Schedule various appearances and proceedings to court calendars, prepare and distribute calendars;

• Work with County departments and outside agencies to research and provide information, accept filings, arrange and notify law enforcement of warrant status, coordinate defendant appearances, subpoena officers for trials, issue summons and abstracts, add or obtain information on driver records;

• Provide a variety of responsible office support, mail documents, sort and alphabetize materials, prepare certified copies;

• Operate personal computers, photocopiers, microfiches, and other standard office equipment;

• Maintain records and prepare summary data.

Minimum Qualifications & Examples of Experience and Training

KNOWLEDGE OF:

Arithmetic;

Alphabetical and numerical filing;

Correct use of English language including spelling, punctuation, and grammar;

California trial court system and criminal justice system; and

Legal terminology.

SKILL AND ABILITY TO:

Provide excellent and professional customer service;

Communicate effectively;

Establish and maintain effective working relationships;

Type with speed and accuracy;

Understand and follow written and oral instructions;

Accurately perform duties with attention to detail;

Learn and utilize word processing and calendar/electronic communication software;

Maintain confidentially of court-related records;

Prioritize, maintain, and coordinate a heavy workload;

Interact with legal professionals, paraprofessional and the public in a respectful manner;

Use independent judgment within parameters; and

Operate standard office equipment.

EXPERIENCE AND EDUCATION

The knowledge, skills and abilities listed above may be acquired through various types of education, training, or experience. A typical way to acquire the required knowledge and abilities is listed below:

Deputy Court Clerk II: Must have an educational level equivalent to a high school diploma, plus two (2) years of clerical experience in an office environment independently performing a variety of office duties.

Education Substitution:

Completion of 24 semester units or 36 quarter units in office practices, public administration, business administration or a closely related field from a recognized college or university may be substituted for up to one (1) year of the required clerical experience.

Other Information

REQUIRED CONDITIONS OF EMPLOYMENT

As a condition of employment, the incumbent will be required to:

• Successfully pass a background investigation;

• Possess a valid current California class C license, (or) the employee must be able to provide suitable transportation approved by the hiring authority

• Be willing to handle or come in contact with court evidence which may be unpleasant or distasteful.

PHYSICAL AND SENSORY REQUIREMENTS

• The physical and sensory abilities required for this classification include:

• Ability to communicate and function in a typical office environment;

• Personal mobility to work in various office locations;

• Ability to sit at a desk and/or computer for extended periods of time up to 6 hours a day;

• Ability to read standard text;

• Finger and manual dexterity in order to operate a computer keyboard;

• Ability to lift and carry items up to 20 pounds;

• Ability to stoop, reach, bend and climb ladders to file folders.