Legal Processing Assistant 4 - Finance & Administrative Services

Description

Position Summary

Why It's a Great Opportunity:

This is an exciting opportunity in District Court's Finance & Administration Service Division focused on supervising and coordinating the work of their team. This position is responsible for ensuring public funds and resources are utilized efficiently and providing training and back-up for staff to perform accounting processes. You will make an immediate impact to the unit as you help them implement a new e-filing system and assist with the court's transition to a new case management system. Additionally you will be tasked with observing and identifying methods to improve policies, procedures, systems, and processes to enhance efficiencies for the Finance & Administrative Service Team.

Why It's a Great Department:

The mission of Pierce County District Court, as an independent and impartial branch of government, is to promote respect for law, society and individual rights; provide open, accessible and effective forums for dispute resolution; resolve legal matters in a just, efficient and timely manner and assure the dignified and fair treatment of all parties. Pierce County District Court is a court of limited jurisdiction hearing the following cases:

• Traffic and non-traffic infractions

• Criminal and criminal-traffic misdemeanors and gross misdemeanors

• Civil matters for damages for injury to individuals or personal property and contract disputes no greater than $100,000

• Small claims for recovery of money not to exceed $10,000

• Name changes

• Anti harassment protection orders

• Stalking protection orders

How to be Successful in the Role:

The role in the courts is ever-evolving and this position will require problem-solving and critical thinking to stay current and ahead. A successful employee will be an excellent communicator that is able to collaborate well across all branches of government and develop and maintain positive relationships with employees, stakeholders, and the public. You will need to provide strong leadership and mentorship as you manage changing priorities, recognize employees' needs.

Throughout your employment you will receive direct, constructive feedback from peers and your manager to support your success and allow you to meet your professional goals.

Your Future in this Role:

District Court has access to numerous training opportunities, which include our Bronze Level leadership certification program, online LinkedIn Learning courses, and official Pierce County training as well as access to established procedures, standards, practices, and system documentation. Our training program is designed to help you develop as both a professional in your role as a Legal Processing Assistant 4 and as a Pierce County employee. Your work will directly impact your community and it offers a great foundation for future positions within District Court and Pierce County.

Core Daily Responsibilities:

• Supervise and coordinate activities of legal support workers. Determine work schedules and methods of expediting workflow. Issue instructions and oversee work for exactness, neatness and conformance to procedures and policies.

• Investigate grievances involving subordinates and recommend resolutions; recommend promotional and disciplinary actions; approve leave requests and overtime; schedule vacations to assume adequate coverage for maintenance of production standards.

• Prepare and deliver timely performance evaluations to subordinates; establish standards of performance for each class of positions being supervised.

• Consult with management regarding legal support needs; attend staff meetings; make recommendations regarding budget requirements for the unit such as staffing, equipment, etc.

• Oversee case related financial transactions and monitor for accuracy.

A classification description with a more detailed list of essential functions and knowledge, skills, and abilities can be found here.

Qualifications

Recruiting Requirements:

• Graduation from high school AND

• Five years of progressively responsible experience in a court setting OR

• Any combination of education and experience which clearly indicates the ability to perform the essential functions of the position

• To be considered for this position, applicants must provide a cover letter and resume.

Preferred Qualifications:

• Thorough knowledge of all policies and procedures governing the functions of the court and all of its divisions and general policies and procedures governing the functions performed within the court

Special Requirements/Qualifications:

• As a condition of employment, the applicant will need to authorize and complete a background check. Information received from the background check is reviewed case-by-case and will not necessarily remove an applicant from consideration
• A valid Washington State Driver's License may be required when travel is required of the position

Supplemental Information

To be considered for this opportunity please:

• Complete and submit a detailed online Pierce County Employment Application by selecting "APPLY" above or go to: www.piercecountywa.org/jobs.

• To be considered for this position, applicants must provide a cover letter and resume.

• If you have a question about this opportunity, please email the Recruitment Team at PCHRRecruit@piercecountywa.gov and specify the Job Number and Title.

• If you do not have internet access, you may visit your local public library or any WorkSource location and use their computers.

• Individuals needing accommodation in the application, testing process or need this job announcement in an alternative format may call Human Resources at (253) 798-7480, at least two days prior to the need.

This is a competitive selection process. Your application will be reviewed and evaluated for the quality and quantity of education/experience in the areas listed. Applicants whose qualifications most closely correspond to the County's needs will be eligible for further consideration. Notification of application status normally occurs 2 to 3 weeks after the closing date. Short notice may be given to applicants to participate in further selection processes which may include assessments, phone screen, and interviews.

At Pierce County, diversity, equity, and inclusion means commitment, not a single step. We strive to foster an inclusive environment that supports equitable access to opportunities throughout your career. We want to recruit, develop, and maintain a talented workforce from various backgrounds, cultures, lifestyles, and perspectives, committed to our vision. Employees of the County have local, direct, and visible impact in our diverse community. Will you join us in keeping Pierce County a place people are proud to call home?

Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Pierce County offers a competitive benefits package that offers flexibility and peace of mind. We are proud to offer Employee Resource Groups, a focus on professional development in our Leadership Training Program, and a County Book Club.

We understand that your life revolves around more than just your career and that your priority is making sure that you and your family maintain health and financial security. That's why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs.

Our benefits:

Vacation (Annual Leave)

After approximately six months, employees receive six days of vacation leave.

Since we value your experience, the amount of vacation you can accrue increases the longer you work with us. Vacation accrues on a bi-weekly basis for full-time employees as follows:

Vacation Accruals:

During years 1-3, 12 Days

During years 4-7, 16 Days

During years 8-13, 20 Days

During years 14-18, 23 Days

During years 19, 24 Days

During years 20, 25 Days

During years 21, 26 Days

During years 22, 27 Days

During years 23, 28 Days

During years 24, 29 Days

During years 25 & thereafter, 30 Days

A maximum of 45 days may be carried from one year into the next.

Pro-Rated for Part-Time based on % of 1.0 FTE.

Military Leave:

Pierce County has a proud history of supporting the armed forces and provides members of the armed forces with up to 21 days paid military leave per state fiscal year.

Holidays:

Some full-time employees are entitled to eleven paid holidays as follows:

New Year's Day

• January 1

Martin Luther King, Jr's birthday

• Third Monday in January

President's Day

• Third Monday in February

Memorial Day

• Last Monday in May

Juneteenth

• June 19

Independence Day

• July 4

Labor Day

• First Monday in September

Veteran's Day

• November 11

Thanksgiving Day

• Fourth Thursday in November & Friday after

Christmas Day

• December 25

Personal Holidays:

Regular full-time and regular part-time employees, and employees occupying limited duration positions, shall also receive two additional paid personal holidays. Paid personal holidays shall only accrue for those employees on County payroll as of January 1 of each year or the first work day following January 1 and must be taken during the calendar year in which it was accrued.

Furlough:

Some Pierce County employees may be designated to receive 10 "furlough" days per year in lieu of holidays. Furlough days are available for use on January 1 and must be scheduled and taken within the calendar year. Employees who leave employment with Pierce County must reimburse the employer for used furlough days based upon the number of remaining holidays.

Sick Leave:

Sick leave accrues on a bi-weekly basis, at the rate of one day per month.

Insurance Benefits:

Employees and families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with very affordable monthly premiums that offer coverage throughout Pierce County. Employees are eligible to enroll each year in a flexible spending plan, which enables them to use tax-deferred dollars toward their health care and dependent care expenses. Employees also have the opportunity to participate in supplemental life and long term disability insurance plans. To view premium rates, summary of benefit coverage, and other information, please visit the Pierce County Health Benefits website.

Retirement and Deferred Compensation:

Pierce County employees are members of the State of Washington's Department of Retirement System (DRS) and depending on the position or previous DRS enrollment will be able to enroll in one of many programs DRS offers. For additional information, check out the Department of Retirement Systems' web site.

Employees also have the ability to participate in the Nationwide Deferred Compensation Plan. This is a supplemental retirement savings program that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options.

Social Security:

All Pierce County employees are covered by the federal Social Security and Medicare systems. The county and the employee pay an equal amount into the system.

Miscellaneous Benefits:

Please visit Pierce County's Benefits website for more information.

Telework/Remote Options:

Some departments allow for telework or work-from-home options dependent on the body of work. Learn more about our telework policy here.

All employees are required to be WA State residents after 30 days of employment.

01

How many years of experience do you have working in a district or municipal court?

• None to less than 1 year
• 1 year to less than 3 years
• 3 years to less than 6 years
• 6 years or more

02

How many years of experience do you have with supervising or providing work direction to subordinate personnel?

• None to less than 1 year
• 1 year to less than 3 years
• 3 years to less than 6 years
• 6 years or more

03

How many years of experience do you have working with accounting processes, budgeting, or internal controls?

• None to less than 1 year
• 1 year to less than 3 years
• 3 years to less than 6 years
• 6 years or more

04

After closely reviewing this job announcement, why do you believe you would be an outstanding candidate for this opportunity?

05

In order to be considered you must attach a cover letter, resume, and list of professional references to your employment application. Did you attach these documents?

• Yes

• No

Required Question

Agency Pierce County

Address Pierce County Human Resources

2401 S 35th St, Rm 121

Tacoma, Washington, 98409

Phone (253) 798-7480

For Sheriff's Department positions: 253-798-6250

Website http://www.piercecountywa.gov/jobs