Legal Office- Hospitality Specialist

Ricoh Americas Corporation Seattle , WA 98113

Posted 4 months ago


Provides consistent and high quality standard of food and beverage set up/service to clients, ensuring smooth delivery of conference and function services. Sets up and breaks down conference rooms according to event orders as well as maintains cleanliness standards for kitchens, equipment and meeting rooms.

Assembles and arranges conference equipment in function and conference rooms per event requirements. Disassembles conference rooms at appropriate break down times. Office maintenance, including, but not limited to: trash removal, cleaning, ordering and restocking kitchens, pantries, supplies, etc.

This position may also include general clerical, reception, copying, mail services, shipping and receiving products and supplies, sorting, distributing and handling incoming and outgoing mail. This position reports directly to the Site Manager or Assistant Site Manager, depending on site personnel configuration.


Ensure excellent and professional client service at all times

Coordinate meeting rooms and events

Conference room, function and event set-ups/ break downs (tables, chairs, podiums, and divider wall adjustments, including setting up catered food, ice, refreshments, cups, plates, plastic ware, napkins, etc.)

Undertake general waiting and service duties of food and beverages

Follow hygienic food and beverage handling procedures

Provide general assistance in cleaning kitchen and function areas, as directed

Manage conference/hospitality calendar, greet clients and guests

Conference room sweeps (adjust chairs, wipe down tables, stock supplies, adjust blinds)

Flip chart, white boards and cork board set-up and assembly

Food preparation set-up & break down for client meetings, parties & company events

Maintaining kitchens and cleaning kitchen equipment including coffee machines, refrigerators, microwaves, ice machines, etc.

Loading dishwasher with items used by the client personnel

Ordering and keeping track of inventory for supplies, food, beverages, etc. for kitchens, conference rooms and pantries

Maintain occasional cleaning duties as needed in the office or building locations (i.e. trash removal, dusting, cleaning and restocking restrooms break rooms, sweeping and mopping floors, vacuuming, window washing)

May perform general clerical, copy center, mail and delivery duties such as distributing office supplies, packages, fax transmissions and mail to company personnel and/or designated drop-off points as required

Performs other job duties as assigned

QUALIFICATIONS (Education, Experience, and Certifications)

Typically Required:

Requires high school diploma or GED

Some hospitality and office experience is preferred

May require a valid driver's license and minimum levels of auto insurance coverage per Ricoh policy

Ricoh is an EEO/Affirmative Action Employer -- Minorities/Women/Protected Veterans/Disabled.

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Legal Office- Hospitality Specialist

Ricoh Americas Corporation