Legal Liaison

Thank you for your interest in our company! To apply, click on the button above. You will be required to create an account (or sign in with an existing account). Your account will provide you access to your application information. The email address used in establishing your account will be used to correspond with you throughout the application process. Please be sure and check the spam folder. You may review, modify, or update your information by visiting and logging into your account.

JOB FUNCTION / SUMMARY:

This position is primarily responsible for providing direct support for the in-house attorneys acting as an executive assistant, using office management skills, paralegal skills, and administrative skills to assist in-house attorneys by performing the following duties.

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Performs office services such as receiving incoming telephone calls; routing calls or taking messages as needed, taking dictation, receiving, composing and typing routine correspondence; reading and routing incoming mail and/or faxes accordingly, schedules appointments and conference calls and coordinates arrangements for conferences, meetings and travel.

• Assists with the department matter management/billing database, including creating and generating reports and interfacing with the Company's accounts payable system.

• Transcribes documents dictated by in-house attorneys (letters, memoranda, pleadings, complaints, etc.) in a professional and legal format.

• Acts as back up to the associate who receives and reviews garnishments, levies and subpoenas, determines validity, ensures Deposit Services has received a copy, answers questions for Deposit Services and contacts in-house attorneys when necessary.

• Back up to the associate who prepares and submits to Court the appropriate answer to garnishment by due date and handles disbursement of monies upon receipt of court order; likewise levy and subpoena responses.

• Prepares legal documents such as briefs, pleadings, appeals, contracts for review, approval and use by in-house attorneys.

• Reviews invoices for proper approval and allocation and processes accurately and in a timely manner. Tracks turnaround time for invoices submitted and paid. Prepares monthly accountability report to explain turnaround time for invoices submitted as well as accrual purposes.

• Facilitates and processes reimbursement requests for in-house attorney expenses.

• Researches and resolves billing issues with external and internal clients.

• Maintains master calendar for meetings, deadlines, filing dates, etc. in order to establish critical date compliance.

• Maintains master calendar for in-house attorneys and keeps in-house attorneys abreast of appointments, meetings, etc. on a daily basis

• Organizes and maintains legal office computer programs and document retrieval systems, as well as form files

• Files pleadings/documents with proper courts, as well as researching documents at the courthouse if needed.

• Helps field branch and customer calls, either responding to inquiries or referring to in-house attorneys or other departments, as appropriate.

• Finalizes, proofreads and routes outgoing correspondence to appropriate officers/individuals.

• Organizes and maintains file system; maintains computerized listing of litigation files and consumer complaints and status of same.

• Acts as liaison with all other departments and branches within the bank as well as outside counsel and customers and represents the legal office in a professional manner when doing so.

• Prepares affidavits of document authenticity and maintains document file.

• Assists with on-line research as needed, including state and federal websites and Westlaw.

• Other duties as requested by manager.

SUPERVISORY RESPONSIBILITIES:

None

MINIMUM REQUIRED EDUCATION, EXPERIENCE & KNOWLEDGE:

• 2 years of college required or equivalent combination of education and experience.

• 4+ years legal/administrative assistant experience in a financial institution, law firm or in-house corporate legal department required or equivalent combination of education and experience.

• Demonstrated attention to detail and an eye for spotting errors and discrepancies.

• Demonstrated communication and customer service skills with the ability to see issues through to resolution

• Computer proficiency with Microsoft Office with Excellent Excel, PowerPoint, Word, and Outlook skills

ESSENTIAL MENTAL & PHYSICAL REQUIREMENTS:

• Ability to work under stress and meet deadlines

• Ability to operate related equipment to perform the essential job functions

• Ability to read and interpret a document if required to perform the essential job functions

• Ability to travel if required to perform the essential job functions

• Ability to lift/move/carry approximately 20 pounds if required to perform the essential job functions. If the associate is unable to lift/move/carry this weight and can be accommodated without causing the department/division an "undue hardship" then the associate must be accommodated; hence omitting lifting/moving/carrying as a physical requirement.

Equal Opportunity/Affirmative Action Employers. All qualified applicants will receive consideration for employment without regard to race, color, religious beliefs, national origin, ancestry, citizenship, sex, gender, sexual orientation, gender identity, marital status, age, physical or mental disability or history of disability, genetic information, status as a protected veteran, disabled veteran, or other protected characteristics as required by federal, state and local laws.