Legal Clerk IV - Sr-16

Duties Summary

Supervises and participates in the legal clerical and office services functions of a legal section and typically performs the most difficult assignments pertinent thereto; and performs other related duties as required.

There is one (1) immediate, permanent full-time vacancy with the Office of the Prosecuting Attorney - West Hawai'i Clerical Unit in Kailua-Kona. May be eligible to receive a $3,000 Recruitment Incentive. Conditions apply.

(Appointment may be made at any rate within the salary range advertised above at which appropriate qualified applicants can be recruited. Starting salary will be based on the qualifications of the person selected.)

The eligible list may be used for other permanent and temporary vacancies as they arise during the life of the list. Temporary appointment may lead to conversion to permanent appointment.

Examples of Duties

• Supervises and participates in providing a variety of legal clerical work in support of staff attorneys.

• Supervises the maintenance of case files and systems of legal records.

• Coordinates work of section with court personnel, other sections, and with other agencies.

• Determines work priorities and reassigns work to meet schedules, deadlines, or changing work requirements.

• Assigns legal clerk to assist attorneys.

• Prepares weekly schedule for staff attorneys for court appearances in Hilo and rural district courts.

• Prepares calendar of trial cases.

• Researches files and references to locate or abstract information needed for use in court by staff attorneys.

• Supervises and participates in inputting, updating, and retrieving information from case files, records, and computer-based information systems.

• Assists in establishing standard operating procedures and in developing new forms as required.

• Participates in drafting manuals and references on work methods and procedures.

• Provides orientation and training to subordinates and to new staff members.

• Participates in recommending personnel actions.

• Handles complaints referred by subordinates.

• Compiles and prepares periodic workload and status reports.

• May take and transcribe dictation.

Minimum Qualification Requirements

Training and Experience: A combination of education and experience substantially equivalent to:

• graduation from high school, and
• four (4) years of progressively responsible legal clerical work experience involving the preparation, typing, and processing of a variety of legal forms and documents which required substantive knowledge of legal terminology, procedures, practices, forms, and documents, and
• demonstrated supervisory aptitude*, and
• possession of a State of Hawai`i driver's license (class 3) or other comparable driver's license at time of filing, as applicable to position. You will be required to submit your valid driver's license at the time of hire, if the position requires a valid driver's license. (The current vacancy with the Office of the Prosecuting Attorney does not require a valid driver's license.)
• Supervisory aptitude is the ability or potential of an individual to perform supervisory duties as demonstrated:
• by the successful completion of regular or special assignments which involve some supervisory responsibilities or aspects,
• by serving as a group or team leader, or in similar work in which opportunities for demonstrating supervisory capabilities exist,
• by completion of training courses in supervision accompanied by application of supervisory skills in work assignments, or
• by favorable appraisals by a supervisor indicating the possession of supervisory potential

Substitution of education for required experience:

• Legal Secretary or Paralegal Certificate from an accredited college or university may be substituted for six (6) months of the required experience;
• an Associates degree or higher from an accredited college or university in Administration of Justice, Business Administration, Communications, Criminal Justice, English, Paralegal Studies, or Political Science may be substituted for lack of the required experience on a year for year basis (examples: 30 college credits equals one (1) year of experience, an Associates degree in the above disciplines can be substituted for two (2) years of the required experience, and a baccalaureate degree or higher in the above disciplines can be substituted for all four (4) years of the required experience). Scan and attach official college transcript to be credited for the substitution of experience.

Examination: All applicants who meet the minimum qualification requirements will be assigned a score of 70 points. An education and experience evaluation will be conducted based on the applicant's training, education and experience as presented in the application.

Please read the minimum qualification requirements carefully. Be certain to list all pertinent training and experience, as this may be important in determining your examination score. It is essential that the applicant describe fully the duties and responsibilities of each position held, specify the date of each position held (from and to, month and year), and indicate the number of hours worked per week.

Attach all required documentation (e.g. official transcript, professional license(s)/certification(s), DD-214, etc.) at the time of submitting your application.

Note: In-person interviews and/or further testing in Hawai'i County may be required at the discretion of the hiring department/agency. If in-person interviews and/or further testing are required, applicants who are referred to the hiring department/agency must be available to participate in person and at their own expense at that phase of the selection process.

Knowledge of: legal terminology; form, content, and use of legal documents; legal process, procedures, and precedents; the various types of court actions and associated processes; filing systems of legal records; computer-based information systems; grammar, spelling, and word usage; law office practices and procedures.

Ability to: supervise the work of subordinates engaged in legal clerical activities; locate and abstract data from legal files and records; establish systems of legal records; train subordinates in the use of computer equipment and in carrying out work processes; work within constant time constraints and deadlines; prepare reports; Prepare and type or keyboard documents, standard forms needed for specific legal actions, and other materials accurately; applicants may be required to demonstrate ability by satisfactorily passing a performance exercise at the time of interview; as applicable to the position, take and transcribe notes accurately; applicants may be required to demonstrate ability by satisfactorily passing a performance exercise at the time of interview; deal effectively with employees, attorneys, court personnel, and the public.

Physical Requirements: Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed necessary and proper to perform the essential functions of the position with or without reasonable accommodations.

Physical Effort Grouping: Light

Supplemental Information

Please scan and attach these supporting documents to your on-line application, if required:

• an official college transcript,
• a valid driver's license,
• a temporary assignment verification,
• professional licenses, and/or
• certificates,

Veterans applying for veteran's preference points shall also scan and attach their DD-214 form and as needed, their VA claim letter to the on-line application.

PLEASE APPLY IMMEDIATELY AS THIS RECRUITMENT MAY CLOSE AT ANY TIME.

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