Legal Clerk I - Sr-10

Hawaii County, Hawaii Hilo , HI 96720

Posted 2 months ago

Duties Summary

Performs routine, standardized legal clerical work in preparing, typing, maintaining, and processing legal forms, documents, and related materials; assists with the more difficult tasks under closer supervision for the purpose of training; and performs other related duties as required.

There are three (3) immediate vacancies with the Office of the Prosecuting Attorney:

  • One (1) full-time temporary vacancy not-to-exceed 6/30/2023 with the Victim/Witness Unit in Hilo.

  • One (1) full-time temporary vacancy not-to-exceed 6/30/2023 with the West Hawai`i Clerical Unit-District Court/Family Court in Kailua-Kona.

  • One (1) full-time permanent vacancy with the West Hawai`i Clerical Unit-District Court/Family Court in Kailua-Kona.

The eligible list may be used for permanent and temporary vacancies as they arise during the life of the list for the Office of the Corporation Counsel and the Office of the Prosecuting Attorney. Temporary appointment may lead to conversion to permanent appointment. Examples of Duties

  • Participates in preparing and processing a variety of legal forms, documents, and related materials following established procedures.

  • Sorts, matches, compiles, and processes court and law enforcement forms and documents.

  • Operates a typewriter or word processing equipment to type or prepare such materials as letters, memoranda, reports, briefs, legal opinions, resolutions, ordinances, petitions, affidavits, motions, summonses, subpoenas, and other legal forms and documents following specific instructions, precedents, and procedures.

  • Files correspondence, documents, and other materials in various case and subject matter files in accordance with established office practices and procedures.

  • Operates computer equipment to verify, input, locate, and/or abstract case and other data.

  • Searches files to obtain information or materials as requested.

  • Provides routing information over the phone or in person.

  • Refers callers or visitors to appropriate staff members, sections, or supervision.

  • May take and transcribe dictation as required.

Minimum Qualification Requirements

Training and Experience:

A combination of education and experience substantially equivalent to:

  • graduation from high school, and
  • two (2) years of clerical experience, of which
  • one (1) year must have involved clerical and typing work in a law office, and
  • possession of a valid State of Hawai'i driver's license (class 3) or other comparable driver's license at time of filing, as applicable to the position. You will be required to submit your valid driver's license at time of hire, if the position requires a valid driver's license.

Examination: All applicants who meet the minimum qualification requirements will be assigned a score of 70 points. An education and experience evaluation will be conducted based on the applicant's training, education and experience as presented in the application.

Please read the minimum qualification requirements carefully.Be certain to list all pertinent training and experience, as this may be important in determining your examination score. It is essential that the applicant describe fully the duties and responsibilities of each position held, specify the date of each position held (from and to, month and year), and indicate the number of hours worked per week.

Attach all required documentation (e.g. official transcript, professional license(s)/certification(s), DD-214, etc.) at the time of submitting your application.

Note: In-person interviews and/or further testing in Hawai'i County may be required at the discretion of the hiring department/agency. If in-person interviews and/or further testing are required, applicants who are referred to the hiring department/agency must be available to participate in person and at their own expense at that phase of the selection process.

Knowledge of: common legal terminology, procedures, practices, forms, and documents; filing methods and systems; grammar, spelling, and word usage; office practices and procedures.

Ability to: prepare and type or keyboard documents, legal forms and other materials accurately; applicants may be required to demonstrate ability by satisfactorily passing a performance exercise at the time of interview; as applicable to specific position, take and transcribe notes accurately; applicants may be required to demonstrate ability by satisfactorily passing a performance exercise at the time of interview; maintain legal records; learn to use word processing and computer equipment; learn the various types of court actions and associated processes; work within constant time constraints and deadlines; deal effectively with other employees, attorneys, and the public.

Physical Requirements: Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed necessary and proper to perform the essential functions of the position with or without reasonable accommodations.

Physical Effort Grouping: Light

Supplemental Information

Please scan and attach these supporting documents to your on-line application, if required:

  • an official college transcript,
  • a valid driver's license,
  • a temporary assignment verification,
  • professional licenses, and/or
  • certificates,

Veterans applying for veteran's preference points shall also scan and attach their DD-214 form and as needed, their VA claim letter to the on-line application.

PLEASE APPLY IMMEDIATELY AS THIS RECRUITMENT MAY CLOSE AT ANY TIME.

ELECTRONIC NOTIFICATION TO APPLICANTS:

Please ensure that the email address and contact information you provide is current, secure, and readily accessible to you. We will not be responsible in any way if you do not receive our emails or fail to check your email box or NEOGOV account INBOX in a timely manner. Checking your NEOGOV account INBOX daily is recommended and is the most secure method to check on notices sent to you. This is a new feature created by our vendor, NEOGOV.

Please addinfo@governmentjobs.comto your contact list. Open your NEOGOV account using your user name and password. In the upper right hand corner of the account is your name, and under your name, click on INBOX to view all notices sent you. The notices will appear here in the INBOX even in the event you don't receive it on your cell phone, computer, or other electronic device. This is the best way to check and view all notices sent to you.

You will receive a confirmation email upon successfully submitting your application. Failure to receive this confirmation email, indicates that your application was not submitted.


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Legal Clerk I - Sr-10

Hawaii County, Hawaii